ITB-20-25-02_Cedar_Ridge_Sanitary_Sewer_Repairs_-_Main_Document.pdf

Page 1 of 11 Company Name_________________________________

City of Milton P.O. Box 909, MILTON, FL 32572

Phone: (850) 983-5480

M E M O R A N D U M

TO: Interested Parties FROM: Michele Williams, Purchasing Officer RE: ITB 2025.02 Cedar Ridge Sanitary Sewer Repairs DATE: February 6, 2025 Notice is hereby given that the City of Milton will receive sealed bids for ITB 2025.02 Cedar Ridge Sanitary Sewer Repairs. The documents contain the necessary information for preparing and submitting your bid for this effort.

Information is available on the City’s web page at https://MiltonFL.org/322/Purchasing. There you may also register thru BidNetDirect.com/florida/city-of-milton (there is no charge to join); and/or thru DemandStar.com (there is no charge to join); and/or Office of Supplier Diversity.

All must review the Scope of Services and Project Description as described in this document to ensure their ability to perform as indicated.

The deadline for submitting your sealed bid/proposal is:

Wednesday, March 12, 2025 at 2:00 p.m., (CST) Delivered: City of Milton, 6738 Dixon Street, Milton, Florida, 32570

Questions should be submitted in writing and directed to the Purchasing Department at (850) 983- 5480; or by e-mail to mwilliams@miltonfl.org by Thursday, February 06, 2025, at 2:00 p.m. Answers will be posted by Wednesday, March 05, 2024, at 2:00 p.m. (CST)

Interpretations, clarification of specifications, and requirements or changes to the documents which have a material effect will be documented and communicated only by written addendum posted on the City web page, Vendor Registry, Bid Net Direct, and DemandStar. All are responsible for checking for any addendums that may be issued, and to obtain such addendums.

Michele Williams Michele Williams, Purchasing Officer https://miltonfl.org/322/Purchasing file:///C:/Users/espears/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AMVX10HC/www.bidnetdirect.com/florida https://network.demandstar.com/ https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd mailto:mwilliams@miltonfl.org

Page 2 of 11 Company Name_________________________________

INSTRUCTIONS

ITB 2025.02 Cedar Ridge Sanitary Sewer Repairs I. Deadlines/Dates:

▪ Invitation to Bid Published: Thursday, February 06, 2025

▪ Questions Deadline: Wednesday, February 26, 2025 @ 2:00 p.m. (CST)

▪ Answers Posted by: Wednesday, March 05, 2025 @ 2:00 p.m. (CST)

▪ Bids Due: Wednesday, March 12, 2025 @ 2:00 p.m. (CST)

II. Contact Information:

Contact: Michele Williams, Purchasing Officer Phone: (850) 983-5480 Email: mwilliams@miltonfl.org

III. Bids Must be Complete and Include:

1. Bidder’s/Proposer’s Declaration (page 3-4)

2. Bid Form (page 5-6)

3. Public Entity Crime Form F.S. 287.133(3)(A) (City Website)

4. Drug-Free Workplace Form F.S. 287.087 (City Website)

5. Non-Collusion Affidavit (City Website)

6. Conflict of Interest Disclosure Form (City Website)

7. E-Verify Statement of Compliance (City Website)

8. Certificate Regarding Debarment (For Grants- City Website)

City Website address: https://MiltonFL.org/322/Purchasing

IV. Copies: Please provide one (1) original, and four (4) copies of your bid/proposal.

V. Faxed or emailed submittals are not accepted.

Submittals can be delivered to:

City of Milton Purchasing Department 6738 Dixon Street Milton, FL 32570

Submittals must be sealed and marked:

To: CITY OF MILTON

VENDOR Name: ____________________________

SEALED BID * DO NOT OPEN

Sealed ITB# 2025.02

Title: ITB 2025.02 Cedar Ridge Sanitary Sewer Repairs

DUE DATE/TIME: March 12, 2025 / 2:00 p.m. (CST) mailto:mwilliams@miltonfl.org https://miltonfl.org/322/Purchasing

Page 3 of 11 Company Name_________________________________

BIDDER’S/PROPOSER’S DECLARATION

The bidder/proposer understands, agrees, and warrants:

1. These items apply to and become a part of the terms and conditions of the bid/proposal submitted. Any exceptions must be in writing.

2. All bids submitted shall be subject to acceptance or rejection. The City of Milton specifically reserves the right to accept or reject any or all bids, to waive any technicalities and formalities in the bid process, and to award the bid in part or in any manner deemed to be in the best interest of the City.

3. All proposals submitted shall be subject to acceptance or rejection. The City of Milton specifically reserves the right to accept or reject any or all proposals, to waive any technicalities and formalities in the proposal process, and to award the proposal in part or in any manner deemed to be in the best interest of the City.

4. The City of Milton is exempt from sales tax.

5. Contractors are responsible for any sales tax on purchases for the project.

6. The City of Milton will receive sealed bids/proposals from interested parties at its offices located at City Hall, Milton, Florida. Any submittal received after the deadline will not be considered.

7. Bids/proposals will be publicly opened and read at the City of Milton, City Hall on the day and at the hour specified.

8. The City of Milton may consider as non-responsive, any bid/proposal in which there is an alteration of, or departure from the bid/proposal form hereto attached.

9. The bid/proposal will be awarded to the lowest most responsive reliable firm complying with the conditions of the bid/proposal. The firm to whom award is made will be notified as soon as possible. The City of Milton reserves the right to reject the bid/proposal of a firm who has previously failed to perform properly or complete on time, contracts of a similar nature, or the bid/proposals of a firm who, in the sole opinion and discretion of the City of Milton is not in a position to perform the contract, or whose name appears on the United States Comptroller General’s list of ineligible contractors.

10. The City of Milton reserves the right to award to multiple vendors.

11. Interested Parties shall submit all required forms and information simultaneously with their sealed bid/proposal. Forms and information become a part of the property of the City of Milton and will not be returned to the firm unless a written request to withdraw is received prior to opening of bids/proposals.

12. For Bids-Additional Quantities: For a period not exceeding twelve (12) months from the day of the solicitation opening, the right is reserved to purchase any number of additional items at the prices offered in this solicitation. If additional quantities are not acceptable, the bid form shall be noted “offer is for specified quantity only.”

13. For Bids/NOTE: Unless stated on the bid form, the bid submitted will assume all specifications will be met. Please note all exceptions on the bid form.

14. The successful bidder/proposer will be required to submit additional forms, which are available on the City’s website at https://MiltonFL.org/322/Purchasing at the bottom of the page.

https://miltonfl.org/322/Purchasing

Page 4 of 11 Company Name_________________________________

▪ Certificate of Non-Discrimination

▪ W-9 Taxpayer Identification Number

▪ Vendor Application

▪ Certificates for Liability, Vehicle, and Worker’s Comp Insurance.

(City is to be named as additional insured.) Limitations are listed online.

▪ Prompt Payment Affidavit

15. That they have carefully read and fully understand the full scope of the specifications.

16. That they have the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

17. All bidders/proposers are responsible for checking for any addendums that may be issued.

Addendums are posted on the City web page, Bid Net Direct, and Vendor Registry.

18. If required- That they have Liability Insurance, and/or Vehicle and Workers Comp

Insurance. (A declaration of insurance form must be provided before any work will begin.)

19. (Service Contracts Only) Pursuant to Florida Statute 119, the contractor must follow all public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (850)983-

5402, FOIA@MiltonFL.org OR P.O. BOX 909, MILTON, FL 32572. A contractor who fails to provide the public records to the City within a reasonable time may also be subject to penalties under Florida Statute 119.10.

20. For all Contracts - Contractors should take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. (Appendix II Part 200 of 2 CFR 200 (B) gov.info)

21. That this bid/proposal may be withdrawn by requesting such withdrawal in writing at any time prior to opening date, but may not be withdrawn after such date and time.

22. That by submission of this bid/proposal the firm acknowledges that the City of Milton has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the firm.

23. If a partnership, a general partner must sign. If a corporation, the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this bid/proposal.

24. Recommendations are posted on city web page via agendas prior to award.

25. Any protests are handled per the City’s Purchasing Policy and F.S. 120.57(3).

BIDDER: ______________________________________________________________________

Company Name

Address/City/Zip

Phone Email Contact Name Title

Company Representative Signature Date mailto:FOIA@MiltonFL.org https://www.govinfo.gov/app/details/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200-appII

Page 5 of 11 Company Name_________________________________

PURPOSE, SCOPE OF WORK, AND QUALIFICATIONS

A. GENERAL INFORMATION:

The City of Milton, Florida extends this Invitation to Bid (“ITB”) to solicit a bid (“Bid”) from Bidders for Construction (“Services”) for the Cedar Ridge Subdivision Sanitary Sewer Repairs Project.

B. PROJECT BACKGROUND:

The City of Milton project will consist of repairing single service lines to the Cedar Ridge Subdivision.

C. LIQUIDATED DAMAGES:

a. $100 per day for substantial completion at 90 days.

D. CONTRACT TIME COMPLETION:

a. 90 days of substantial completion.

E. BID BOND GUARANTEE:

Each Bid must be accompanied by a BID BOND payable to the OWNER for five percent of the total amount of the BID. As soon as the BID prices have been checked and compared, the OWNER will return the BONDS of all except the three lowest BIDDERS. When the AGREEMENT is executed, and the PAYMENT and PERFORMANCE BONDS have been executed and approved, the BID BONDS of the remaining BIDDERS will be returned. A certified check may be used in lieu of the

BID BOND.

Each bidder shall guarantee that they will not withdraw his/her bid for a period of 90 days after the bids have been opened.

F. CERTIFICATE OF INSURANCE:

Certificate of Insurance, as specified herein, shall be submitted at the time of signing the

AGREEMENT.

The BIDDER to whom the contract is being awarded will be required to obtain Insurance on or before ten (10) calendar days following delivery of the notice of award to the BIDDER. If the BIDDER fails to properly execute the AGREEMENT or obtain the required Insurance within the allotted time, the OWNER may consider the BIDDER in default.

The OWNER, after receipt of Insurance Certificates and the AGREEMENT signed by the CONTRACTOR to whom the contract is being awarded, shall sign the AGREEMENT and return to such CONTRACTOR an executed duplicate of the AGREEMENT.

The NOTICE TO PROCEED shall be issued within ten (10) days of the receipt of the recorded bonds by the OWNER. Should there be reasons why the NOTICE TO PROCEED cannot be issued within

Page 6 of 11 Company Name_________________________________ such a period, the time may be extended by mutual agreement between the OWNER and the

CONTRACTOR.

If the NOTICE TO PROCEED has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the AGREEMENT by written notice to the owner.

G. REFERENCE:

List at least 3 project references, but no more than five (5), of work which best illustrates current qualifications relevant to this solicitation which will be performed by personnel assigned to this project. Provide information, including narrative and depictions.

H. LIABILITY AND INDEMNIFICATION

To the extent permitted by law, the contractor will release, indemnify, defend and hold harmless the City of Milton, from and against all claims, losses, damages, costs (including legal fees), expenses and liabilities in respect of personal injury including death or disease to any person employed by contractor, arising from or relating to the performance of the agreement.

Extreme care shall be taken to safeguard all existing facilities, site amenities, irrigation systems, vehicles, etc. on or around the job site. Damage to public and/or private property shall be the responsibility of the Contractor and shall be repaired and/or replaced at no additional cost to the City.

I. INSURANCE REQUIREMENTS:

The contractor shall obtain and maintain the minimum insurance coverage set forth below. By requiring such minimum insurance, the City of Milton shall not be deemed or construed to have assessed the risk that may be applicable to the Contractor. The contractor assesses its own risks and if it deems appropriate and/or prudent, maintains higher limits and/or broader coverage.

Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

The contractor shall carry the following limits of liability as required below: Dollar amounts may change in accordance with the event or project. Events may include Food and liquor liability.

1. Commercial General Liability - ISO CG 001 Form or equivalent.

General Aggregate $1,000,000

Products/Completed Operations Aggregate $1,000,000

Each Occurrence Limit $1,000,000

Personal/advertising Injury $1,000,000

Fire Damage (Any One Fire) $50,000

Medical Payments (Any One Person) $5,000

2. Automobile Liability

Page 7 of 11 Company Name_________________________________

Bodily Injury/Property Damage $1,000,000 each accident

Personal Injury Protection (PIP) Statutory

3. Workers' Compensation

Coverage A (Workers' Compensation) Statutory

Coverage B (Employers Liability):

➢ Each Accident $100,000

➢ Disease-Each Employee $500,000

➢ Disease-Policy Limit $100,000

J. FORCE MAJEURE:

Neither party shall be liable for loss or damage suffered as a result of any delay or failure in performance under this Contract or interruption of performance resulting directly or indirectly from acts of God, civil, or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, accidents, fire, explosions, earthquakes, floods, water, wind, lightning, strikes, labor disputes, shortages of suitable parts, materials, labor, or transportation to the extent such events are beyond the reasonable control of the party claiming excuse from liability resulting there from.

K. MODIFICATIONS:

Modifications to the provisions of this contract shall only be valid when they have been rendered in writing and duly signed by both parties. The Parties agree to negotiate this contract if stated revisions of any applicable laws, regulations or increases/decreases in allocations make changes to this contract necessary.

L. TERMINATION:

This contract may be terminated by either party upon no less than thirty (30) calendar days’ notice, without cause, unless a lesser time is mutually agreed upon by both parties. Said notice shall be delivered by certified mail (return receipt requested), by other methods of delivery whereby an original signature is obtained, or in-person with proof of delivery. In the event of termination, the vendor will be paid for all costs incurred and hours worked up to the time of termination.

Page 8 of 11 Company Name_________________________________

City of Milton 6738 Dixon Street Milton, FL 32570

October 24, 2024

Prospective Bidders:

Prospective Bidders: The undersigned, as Bidder, hereby declares that the only person or persons interested in the Proposal as principal or principals is or are named herein; that this Proposal is made without connection with any other person, company, or parties making bid or proposal; and that it is in all respects fair and in good faith, without collusion or fraud.

The Bidder further declares that he has examined the site of the work, the Plans and Specifications for the work, the Contract Documents relative thereto, and has read all Special Provisions and Addenda furnished prior to the opening of bids; and the Bidder further declares that he has informed himself fully in regard to all conditions pertaining to the work.

The Bidder proposes and agrees, if this Proposal is accepted, to contract with the Owner in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, and labor necessary to complete the work in full and in accordance with the shown, noted, described, and reasonably intended requirements of the Contract Documents.

The Bidder agrees that the unit prices stated herein cover all compensation including labor, materials, taxes, fees, etc., and all tasks incidental to the completion of the stated item.

The Bidder also agrees that, at the time of signing the Contract, he will furnish the required insurance certificates.

The Bidder further agrees that in case of failure on his part to execute said Contract, with the Certificates of Insurance and Payment and Performance Bonds within ten (10) consecutive calendar days after written notice having been given of the award of the Contract, the Contract will be awarded to the next higher responsible bidder, and the undersigned will not be considered as a responsible bidder for future contracts for a period of at least one year.

Page 9 of 11 Company Name_________________________________

BASE BID FORM

Item Description of Items Quantity Unit Unit

Price

Amount

SITE WORK & DEMOLITION $

1 Mobilization 1 LS $ $

2 Maintenance of Traffic (Plan & Implementation) 1 LS $ $

3 NPDES NOI & Reporting 1 LS $ $

4 Testing Lab Services 1 LS $ $

6 Erosion Control – Silt Fence 1 LS $ $

7 Erosion Control – Silt Inlet Protection 8 EA $ $

8 Saw Cut Asphalt 2201 LF $ $

9 Ex. Asphalt 1890 SY $ $

10 Ex. Curb (Remove) 330 LF $ $

EARTHWORK, BASE, & PAVING $ $

1 Excavate Stockpile & Replace Soil 2370 CY $ $

2 Subgrade Preparation 1890 SY $ $

3 6” FDOT 204 Graded Aggregate Base 1890 SY $ $

4 1-1/2’ Type SP-12.5 Asphalt 1890 SY $ $

5 Replace Existing Curb 330 LF $ $

UTILITIES

1 8” 3034 PVC San Swr 660 LF $

2 Knock Off Couplings 90 EA $

3 Reconnect 4” San. Swr. Service Connections 55 EA $

4 Locate & Protect Water Main & Other Utilities 1 LS $

MISCELLANEOUS

1 SOD (MATCH EXISTING SPECIES) 250 SY $

2 Waste Unsuitable Soil 400 CY $

3 Select Backfill 400 CY $

4 Demobilize/Cleanup 1 LS $

5 Shoring/OSHA Trench Safety Compliance 1 LS $

TOTAL

BASE BID

Page 10 of 11 Company Name_________________________________

ALTERNATE BID:

TRENCH SAFETY COMPLIANCE CERTIFICATION

Any trench or similar excavation having a depth in excess of five (5) feet will be subject to the Excavation Safety Standards established by the Occupational Safety and Health Administration, 29.C.F.R. s. 1926.650 Subpart P.

By the signature of its undersigned authorized representatives, the Bidder hereby assures CITY OF MILTON that any such excavation performed by the Bidder will be performed in compliance with all applicable trench safety standards.

The cost of compliance with applicable trench safety standards is estimated by the Bidder to be $___________________, which cost is included in the amount of the bid.

The specific methods of compliance with applicable Trench Safety Standards, and the cost of compliance are as follows:

(Authorized Official)

(Print/Type)

Description of Items Quantity Unit Unit

Price

Amount

EARTHWORK, BASE, & PAVING $

1 Mill Entire Subdivision 1 – ½” 110,500 SY $ $

2 1-1/2” Type SP-12.5 Asphalt 110,500 SY $ $

TOTAL

BASE BID

Page 11 of 11 Company Name_________________________________

Receipt is acknowledged of the following addenda:

No. _______________ Dated _______________ No. _______________ Dated _______________ No. _______________ Dated _______________ No. _______________ Dated _______________

BIDDER agrees that the OWNER has the right to accept or reject any or all BIDS and to waive all formalities.

Respectfully submitted, (Date)

(Signature)

(Print/Type)

_________________________________ (SEAL - IF BIDDER IS A CORPORATION)

(Title)

(Company)

(Business Address)

(Telephone Number)

(Fax Number)

(Federal ID Number)

Florida License Held:

Type:_____________________________ No._________________________ Type: _____________________________ No. _________________________ Type: _____________________________ No. _________________________ Type: _____________________________ No. _________________________