ITB 1073 - Mini Excavator and Tractor Loader Buyback Admin Doc Amend 1.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

IDAHO TRANSPORTATION DEPARTMENT

Invitation To Bid

Mini Excavator and Tractor Loader Backhoe– Buy Backs

ITB Number: 1073 Amendment 1 (11/17/2025)

Table of Contents

Exhibit 6 - Buy Back Contract

P

Section 1 Administrative Information and Overview

1.1 Purpose

The State of Idaho’s (“State”) Division of Purchasing (“DOP”), on behalf of Idaho Transportation Department (“ITD”) is issuing this Invitation To Bid (“ITB”) to solicit Bids from qualified and experienced firms (“Bidders”), to provide a buyback purchase for fourteen (14) mini excavators and ten (10) tractor loader backhoes. Background information is provided in Exhibit 1. The complete scope of work is provided in Exhibit 2.

1.2 Procurement Schedule

Deadline to submit questions:

Closing Date (deadline to submit Bid):

Public Opening Date:

Public Opening TEAMS Link:

Anticipated Award Date:

The State will make every effort to adhere to the schedule below, but reserves the right, at its sole discretion, to adjust the schedule.

Monday, November 03, 2025 @ 11:59 PM MST Monday, November 24, 2025 Tuesday, December 2, 2025 @ 5:00 pm MT (Note: in the event of a conflict between this document and the State’s ERP system, the closing date in the ERP system takes precedence.)

Tuesday, November 25, 2025 Wednesday, December 3, 2025 @ 11:30 pm MST ITB 1073 – Mini Excavator and Tractor Loader Buyback Public Bid Opening | Meeting-Join | Microsoft Teams Wednesday, December 10, 2025 Thursday, December 18, 2025

1.3 ITB Lead

Name Title & Agency Email The individual listed below (referred to as “ITB Lead”) is responsible for the conduct of this procurement. From the issue date of this ITB, until a contract is awarded, or the ITB is cancelled, Bidders are prohibited from communicating with any State employee, Official, or Evaluators regarding this ITB or procurement.

Sean Hogan Buyer, Idaho Division of Purchasing Sean.hogan@adm.Idaho.gov

1.4 IPRO eProcurement System

This Solicitation is issued by the State via the State’s eProcurement system, IPRO. It is the Bidder’s responsibility to monitor IPRO for any updates or amendments.

1.5 Questions

The Bidder SHALL review this entire ITB solicitation, including associated documents. All questions, requests for clarification, or other correspondence must be submitted in writing via email to the ITB Lead. See Exhibit 3 for additional instructions. Questions must be submitted using the table provided within Exhibit 3.

1.6 Modifications and Exceptions to Requirements, Terms, and Conditions The Bidder SHALL review the Contract requirements, terms, and conditions. The Bidder is strongly encouraged to submit any proposed modifications, or exceptions to the Contract requirements, terms, or conditions to the ITB Lead prior to the deadline for submitting questions. See Exhibit 4 for additional instructions. Modifications and exceptions must be submitted using the table provided within Exhibit 4. The Contract requirements, terms, and conditions are provided in Exhibit 5.

Any modifications or exceptions that are raised after the Bid has been submitted may be rejected by the State without further discussion. Therefore, the Bidder is strongly encouraged to submit any proposed modifications or exceptions during the Q&A period. Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, will be found non-responsive, and no further consideration of the Bid will be given.

1.7 Amendments

The State may issue amendments to make changes to the ITB, or to respond to any questions. Amendments will be posted on IPRO. Bidders are responsible for monitoring IPRO for updates and amendments. All published amendments SHALL become part of this ITB, and must be considered by the Bidder in its Bid. Oral interpretations or clarifications of this ITB are not binding and should not be relied upon. Any verbal responses provided by the State during the pre-Bid conference are considered unofficial, and will not be binding.

1.8 Authority

This procurement is conducted in accordance with IDAPA 38.05.01 and pursuant to Title 67, Chapter 92 of the Idaho Code.

Section 2 Format & Submission Requirements

2.1 Adherence to Requirements

The Bid SHALL be submitted in accordance with the requirements set forth in this document. Any Bid that does not adhere to the requirements may be deemed non-responsive and rejected. The State reserves the right, in its sole discretion, to overlook any minor informalities that may be non-compliant.

2.2 Deadline to Submit

All Bids are due at the date and time specified in the Procurement Schedule (Section 1.2). Late Bids SHALL NOT be accepted or considered. The State SHALL not be responsible for any technical issues, difficulties, or delays. Bidders are strongly encouraged to begin the process of submitting the Bid response far enough in advance of the Closing Date/Time to allow for resolution of any technical difficulties.

2.3 General Format Requirements

The Bid response must meet the following requirements:

· Be made on standard 8.5” x 11” paper size.

· Use a minimum font size of ten (10) (images, figures, graphs, charts, are excluded from this font size).

· Use a font style such as: Calibri, Arial, New Times Roman, or similar.

· The Bidder SHALL NOT embed information, embed files, or embed any links within the Submittals.

· The Bidder SHALL NOT attach additional information to any Submittal Form (unless it has been explicitly requested). Any additional attachments submitted will not be considered in the evaluation process.

2.4 Electronic Submission Instructions

The Bidder SHALL submit the Bid as follows:

· The Bid SHALL be submitted electronically through IPRO POWERED BY LUMA. The State will not accept Bids in any other manner (i.e. facsimile, email, or hardcopy submissions). All Bidders participating in this Solicitation must establish an account in the IPRO system, as it is necessary in order to process and/or award the resulting Contract(s). Establishing an account is free.

Link: https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateofIdaho

Please make sure that the entity profile under which the Bid is submitted in IPRO, is the same legal entity presented in the uploaded response materials. If there are any discrepancies, the entity information provided within Submittal Form A prevails.

· The Bid must be submitted in the following packages:

* If applicable. Applies to Bids with trade secrets as discussed below.

· All electronic files must be in Adobe PDF, Microsoft Word, or Microsoft Excel format as noted in the table above.

· The Bid file(s) SHALL NOT be password protected or locked in any way.

· All submission materials must be submitted at the same time. If multiple submissions are received, only the latest timely submission will be considered.

· Alternate Bids are not allowed.

· Note: When submitting through IPRO, enter your Cost in IPRO as “$0.01”.

· Package 3: If your Bid contains trade secrets (see next Section), submit an additional redacted version. This should be labeled as Package 3 and include 'Redacted' in the file name.

2.5 Trade Secrets and Non-Public Information

The Idaho Public Records Act, Idaho Code title 74, chapter 1 (the “Act”) defines trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” The Act also defines other records that may be exempt from public disclosure.

In addition to marking each page of the document with a trade secret or other exemption notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

· Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” or “exempt from disclosure” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” or “exempt” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret” or “exempt from disclosure.”

· Provide a separate document entitled “List of Redacted Trade Secret and Exempt Information” which provides a succinct list of all trade secret and exempt information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure and how the exempting the material complies with the Act.

· Submit a redacted copy of any Bid response document (e.g. Scope of Work Response) with all trade secret and exempt information removed or blacked out. The redacted copy must be submitted electronically in the Supplier Attachments section of IPRO, with the word “redacted” in the file name.

Section 3 Evaluation & Award Procedures

3.1 Mandatory Submission Requirements

All Bids will be reviewed on a "pass" or "fail" basis to ensure compliance with all mandatory submission requirements. Bids determined by the State, at its sole discretion, to be responsive in this regard will proceed to the evaluation process outlined in this Section. Bids that do not meet the mandatory submission requirements will be deemed non-responsive. Mandatory submission requirements include, but are not limited to, the following:

· The Bid was submitted prior to the specified Closing Date and Time.

· The Bid complies with the submission instructions detailed in Section 2.4.

· The Bid includes a fully completed and signed Submittal Form A.

· The Bid includes all required Submittal Forms.

3.2 Clarification Discussions

The ITB Lead may, in the State’s sole discretion, perform clarification discussions with the Bidder(s) to verify and validate that the Bid will meet the needs of the Agency. At any time during this period, if it is discovered that the Bidder has not met a mandatory requirement, or has failed to adequately respond to an item below, the State may find the Bidder non-responsive, and disqualify the Bid.

The Bidder(s) may be requested to address the following items:

a) Responsibility Assessment: The Bidder may be required to provide documentation to demonstrate its responsibility. Failure to provide the requested documentation may result in the Bidder being deemed non-responsible.

b) Agency Concerns: The Bidder will address or resolve any major risks, issues, concerns, obstacles, or deal-breakers that have been identified by the Agency.

c) Verify the Fee/Cost Bid: The Bidder will clarify and validate the fee/cost schedule. The Bidder will submit any additional financial data, supporting data, or substantiation requested by the Agency.

d) Provide a Project Schedule: The Bidder will provide a detailed schedule of the project (with major milestones or tasks). This should include milestones, task and proposed start and completion dates.

e) Key Assumptions: The Bidder will provide a summary of the major assumptions that have been made in preparing the Bid. This should include items/tasks that the Bidder has assumed the Agency will perform, items/tasks required from the Agency, and items/tasks that have not been included in the Bid (items that the Bidder feels are outside the scope of work). This should also include any critical expectations or responsibilities that the Bidder has of the Agency, Agency personnel, or other parties/organizations that are not contracted to by the Bidder.

f) Technical Reviews: The Bidder will comprehensively describe the approach for meeting all of the requirements in the Scope of Work to confirm depth and breadth of technical and/or industry knowledge, with any efforts required from the Agency should addressed.

g) Reference Verification: If requested, provide a list of references for the firm and each key personnel.

h) Additional Requested Documentation: If requested, provide any additional documentation that may be requested, which may include a warranties, training, maintenance plans, bonding and insurance, etc.

The clarification discussion cannot materially alter the Bid. The State does not expect to negotiate any terms or conditions requested by the Bidder, unless they were submitted by the Bidder prior to the deadline for submitting questions (see Section 1.7), or they provide the State an opportunity to secure more advantageous terms or pricing.

3.3 Best-And-Final-Offer (BAFO)

The ITB Lead, in the State’s sole discretion, may conduct discussions and negotiations with multiple Bidders. The ITB Lead may request that these Bidders provide a Best-And-Final-Offer (BAFO). The State reserves the right to conduct one (1) or more rounds of a BAFO with these Bidders. The revised BAFO cost Bids will be utilized to prioritize and rank the Bidders. If the State anticipates the possibility of awarding multiple contracts from this ITB, the State may engage in concurrent negotiations with apparently successful Bidders as deemed appropriate.

3.4 Award

More than one (1) award may be issued from this solicitation. In order for the State to receive adequate coverage on its requirements as specified in the solicitation, the State reserves the right to make multiple awards to multiple manufacturers. Award may be made by the line items, groups of the line items, or total line items, whichever is determined to be in the best interest of the state, to the responsive, responsible Bidder providing the lowest total price, as provided on Submittal Form B – Bid Schedule.

The State reserves the right not to evaluate or make an award in the best interest of the State. The State also reserves the right to make multiple awards in accordance with Section 67-9211 of Idaho Code in the best interest of the State.

Pursuant to IDAPA 38.05.01.081, the ITB Lead may, in the State’s sole discretion, require the apparent low-cost Bidder to provide documentation to demonstrate its responsibility. The ITB Lead may request documentation including but not limited to credit or financial reports and customer references. Failure to provide requested documentation may result in the Bid being deemed non-responsive. Nothing herein shall prevent the State from using other means to determine Bidder’s responsibility. Award of contract(s) will be made, by line item or all to one as determined to be in the best interest of the State, for with Buy-Back, to the lowest responsible Bidder, deemed to be the responsive and responsible Bidder offering the lowest Bid Price. The State reserves the right to award multiple contracts pursuant to Idaho Code section 67-9211.

Note: IDAPA 38.05.01.074.03 and 38.05.01.091.05 allow the designated State official to waive minor informalities as well as minor deviations. The State also reserves the right to seek clarification of Bidder’s responses and to engage in discussions or negotiations as determined to be in the best interest of the State and permitted by IDAPA 38.05.01.084.

The State reserves the right not to award all line items.

The calculation will be based on the monthly ownership cost as outlined below, to determine which Bid(s) is/are in the best interest of the State.

3.5 BUY BACK Option Cost Determination

The monthly ownership cost will be determined as follows: Subtract the Buy-Back Price from the Unit Price and divide that amount by the respective number of months of ownership; then, add the loss of interest on the Unit Price to that monthly amount. The loss of interest on the Unit Price will be calculated by the difference in the Unit Price and the lowest Unit Price offered among all Bidders. This will be calculated at a five percent (5%) simple interest annually.

Example:

(19 months of ownership) November 1, 2025 (19 months of ownership)

$150,000 - $142,000 19 months $421.05 per month $155,000 - $150,000 19 months $263.16 per month

Loss of Interest:

($150,000 - $150,000) x .05 12 months $0 per month ($155,000 - $150,000) x .05 12 months $20.83 per month

$421.05 per month $263.16 + $20.83 $283.99 per month

Evaluating Award Options:

Based on the methods and examples above, the Buy-Back from Bidder B offers the State the lowest monthly ownership cost. This would be the bid determined to be in the best interest of the State.

3.5.1 Bidders do not have to bid on all line items to be considered for an award; however, for each line item you bid, you must bid on all quantities requested for that line.

3.6 Buy Back Contract

The Contractor must complete and submit Exhibit 6 – Buy Back Contract and Exhibit 8 - Surety Payment Bond to the State prior to the delivery of the mini excavators and tractor loader backhoes to ITD. The Bonding Surety must be registered and licensed with the Idaho Department of Insurance. The Surety Payment Bond will not be accepted if Surety is not registered and licensed in Idaho, and the Contract will not be executed by the State. If the Contractor fails to present an acceptable bond, this failure may be deemed just cause for the cancellation of the award of the Contract. For Buy-Back warranty and maintenance requirements, please see Exhibit 2– Scope of Work, Section 7.4.

3.7 Resulting Contract

If the State awards Contract(s) from this solicitation, it will do so by issuing Contract document(s) from Luma, the State’s ERP system. The State anticipates issuing a single contract document for each awarded Contractor, incorporating the Terms and Conditions, Scope of Work, Appendices, and some or all of the Bidder’s Technical Bid; however, the State reserves the right to determine the form of the resulting Contract(s). A sample contract is provided in Exhibit 5. At its option, the State may memorialize the agreement between the State and each Contractor in one (1) or more final Contract documents.

Important Note: Any modifications or exceptions to the Contract may be rejected by the State. Therefore, the Bidder is strongly encouraged to submit any proposed modifications or exceptions during the Q&A period (see Section 1.7).

EXHIBIT 1

Background Information

1. About The Department The Idaho Transportation Department (ITD) has a vision of enhancing quality of life through transportation. We are committed to improving the quality of life of people in the communities we serve by delivering on our mission of Your Safety. Your Mobility. Your Economic Opportunity.

ITD is responsible for operating and maintaining more than 12,300 lane miles and 1,830 bridges; 2,523 miles of Idaho Byways and 32 state backcountry airstrips. The state highway system includes 34 rest areas and 12 ports of entry. The Division of Motor Vehicles registers more than two million vehicles and trailers and is responsible for the credentials of more than a million drivers.

2. Background Information ITD utilizes mini excavators and tractor loader backhoes for construction projects, snow removal and various other State forces projects. ITD, through DOP, is requesting Bids from Contractors for the Buy-Back and delivery of fourteen (14) mini excavators and ten (10) tractor loader backhoes, as further detailed in this Administrative Document.

EXHIBIT 2

Scope of Work

1. Summary of Scope The Idaho Transportation Department is readying their road maintenance equipment needs for the 2025-2027 road maintenance season. This procurement event addresses the equipment requirements for all salt sheds statewide.

2. Objectives and Expectations The State of Idaho expects the successful bidder to deliver the specified equipment by the required delivery date to each ITD District as stated in the requirement and Scope of Work sections of this document.

3. Budgetary Expectations It is expected that all Bidders do, in good faith, bid the equipment required in the ITB event at a reasonable market-based value. Buy Back bid options shall not be willfully inflated in a manner that causes the initial purchase cost to be more than reasonable market-based value and, thereby, intentionally reducing the calculated monthly costs. Any bids that are determined to be of this approach will be deemed non-responsive by the State.

4. Schedule & Term Expectations All mini excavators and tractor loader backhoes must be delivered by the required delivery date of May 1, 2026. No exceptions will be allowed. If, due to a delay by the equipment manufacturer, the specified mini excavators and tractor loader backhoes are not available for delivery to any location by the required due date, the Contractor will be allowed to provide loaner mini excavators and tractor loader backhoes.

If the Bidder cannot commit to deliver the specified mini excavators and tractor loader backhoes or is unable to supply a loaner(s) by the required delivery date, their bid may be considered non-responsive.

5. Unique Considerations The Idaho Transportation Department manages the entire State of Idaho Interstate and State highway system. This service is required in order to provide safe roads during all conditions for all travelers across the state of Idaho. Due to the seasonal nature of this need and the unpredictable winter weather Idaho experiences, it is imperative that this equipment need is filled as required by the successful bidder.

6. Specification Requirements These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award.

The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

6.1. GENERAL SPECIFICATIONS – MINI EXCAVATORS

The following specifications must be applied to each mini excavator listed in Sections 6.2 – 6.4.

1.

2.

3.

4.

5.

6.

6.1.

6.1.1. Boom

6.1.1.1. Holding valve to prevent elevated load from drifting or dropping unexpectedly and;

6.1.1.2. Secondary Hydraulic Auxiliary Port – Hydraulic lines with quick couplers at the outer boom extension for providing hydraulic oil flow to power optional accessories.

6.1.2. Cab

6.1.2.1. Occupational safety and health administration (OSHA) certified roll over protection system (ROPS)/occupant protection guards (OPG) cabin Fully enclosed, weatherproof and sound suppressed;

6.1.2.2. Digging Controls – Electrohydraulic or pilot;

6.1.2.3. Pedals – Foot operated to control machine travel. Boom swing to be operated by a foot pedal or a joystick;

6.1.2.4. Track Controls – Two (2) hand and two (2) foot levers;

6.1.2.5. Auxiliary Controls – Thumb switches, joystick mounted;

6.1.2.6. Windows – Polycarbonate or safety glass type for all windows. One (1) side sliding ventilation window and one (1) gas assisted front opening window;

6.1.2.7. Seat – High back or mid back, suspension type, deluxe cloth covered with dual arm rests and four (4)-way adjustments with functions to include but not limited to up, down, forward, and backward;

6.1.2.8. Seat Belt – Three (3) inch retractable type. Orange in color;

6.1.2.9. Air Conditioning – Designed for operation in one hundred and ten (110) degrees Fahrenheit ambient temperature;

6.1.2.10. Heater/Defroster - For cold weather operation;

6.1.2.11. Amplitude modulation/frequency modulation (AM/FM) stereo – with Bluetooth, AUX port and USB/Mini USB added if available;

6.1.2.12. Mirrors – Dual exterior mirrors;

6.1.2.13. Windshield Wipers – Front with washer;

6.1.2.14. Instrumentation – To display critical machine functions to include but not limited to, engine temperature, engine oil pressure, hydraulic oil temperature, hydraulic filter restriction, air filter restriction, hour meter, charge rate, and fuel level;

6.1.2.15. Floor Mat – Washable and;

6.1.2.16. Monitor system must include – Diagnostics and auto idle.

6.1.3. Diesel Engine

6.1.3.1. Engine must meet US environmental protection agency (EPA) tier four (4) final emission requirements or most recent. Engine must be liquid cooled and sized appropriately to allow the Excavator to be fully functional while under a full load;

6.1.3.2. Fuel System Protection – Spin-on type fuel filter and manufacturer provided fuel/water separator;

6.1.3.3. Cooling System - Designed to keep engine from overheating while operating at maximum output in one hundred twenty-five (125) degree Fahrenheit ambient temperature;

6.1.3.4. Antifreeze - Extended type protected to negative thirty-four (-34) degree Fahrenheit ambient temperature;

6.1.3.5. Air Filter – Dual element with pre-cleaner;

6.1.3.6. Air Filtration Restriction Indicator – Mounted on or near the air filter housing;

6.1.3.7. Muffler – Spark arrestor type;

6.1.3.8. Block Heater – Electric, seven hundred (700) Watt with stationary receptacle;

6.1.3.9. Cold Start Assist – To start engine in negative thirty-four (-34) degrees Fahrenheit ambient temperature;

6.1.3.10. Warning System - Audible and visual for but not limited to low oil pressure and high coolant temperature;

6.1.3.11. Auto Idle System – Designed to automatically reduce engine RPM to idle when system senses the hydraulic control levers in the neutral position for more than four (4) seconds, move the control lever and the engine speed automatically returns to the pre-set RPM and;

6.1.3.12. Engine Shutdown – Key type.

6.1.4. Electrical

6.1.4.1. Twelve (12) Volt direct current (DC) system;

6.1.4.2. Battery(s) – Maintenance free, rated capacity six hundred and fifty (650) cold cranking amps at zero (0) degrees Fahrenheit ambient temperature and;

6.1.4.3. Alternator – Fifty (50) amps.

6.1.5. Fluid Filters

6.1.5.1. All fluid filters must be supplied to the delivery location for each mini excavator for duration of buy-back contract. All filters must be provided, at the time of delivery, per manufacturer’s scheduled service intervals detailed in operator’s manual. ITD will average four hundred and fifty (450) hours, on each Excavator, in an eighteen (18) month period.

6.1.6. Accessories

6.1.6.1. Counterweight – If required, to enable correct and safe operation of the Excavators with specified implements installed;

6.1.6.2. Parking Brake – To lock the swivel functions in its current position and prevent unexpected machine movement;

6.1.6.3. Vandalism Protection – To prevent unauthorized cranking/starting of the diesel engine and to prevent unauthorized access to the machine’s operators cab, engine/hydraulic compartments, and all fluid compartments;

6.1.6.4. Work Lights – One (1) boom mounted work light and One (1) cab mounted front work lights for nighttime operation of the machine and;

6.1.6.5. Emergency Warning Light – Fifteen (15) inch light emitting diode (LED), roof-mounted, to be seen from all directions. Controlled by interior cab mounted switch.

6.2. GROUP 1 (14,200 LBS Operating Weight) - SPECIFICATIONS

All parts not specifically listed or mentioned in the specifications must be to manufacturer specifications, making a complete, fully functional, and operational mini excavator. The specifications listed below are the minimum mandatory your bid must meet or exceed to be considered for award.

6.2.1. General

6.2.1.1. Type – Utility, track, self-propelled, compact radius, long arm, and enclosed cab;

6.2.1.2. Operating Weight – fourteen thousand two hundred (14,200) pounds;

6.2.1.3. Undercarriage Length – ninety-eight (98) inches;

6.2.1.4. Overall Width – seventy-eight (78) inches;

6.2.1.5. Dig Height – two hundred forty-one (241) inches;

6.2.1.6. Dumping Height – one hundred seventy-four (174) inches;

6.2.1.7. Dig Depth – one hundred sixty-two (162) inches;

6.2.1.8. Ground Clearance – twelve (12) inches;

6.2.1.9. Bucket Breakout Force – nine thousand two hundred forty (9,240) pounds without the quick coupler and;

6.2.1.10. Long Arm Breakout Force – five thousand and nine hundred (5,900) pounds.

6.2.2. Fuel Tank

6.2.2.1. Fuel Tank – Thirty-one (31) Gallons, equipped with tank drain and tank cleanout port.

6.2.3. Drive System

6.2.3.1. Two (2)-speed, hydrostatic, with planetary reduction;

6.2.3.2. Travel Speed – Low - one and seven tenths (1.7) MPH, high - three (3) MPH, capable of automatically shifting between low and high speeds;

6.2.3.3. Drawbar pull – Low speed nine thousand two hundred and sixty-two (9262) pounds and;

6.2.3.4. Braking – Multiple disc brakes, automatically applied.

6.2.4. Track & Undercarriage

6.2.4.1. Steel Track with Rubber Pads or belted;

6.2.4.2. Carrier and Track Rollers – Five (5) per side, permanently lubricated;

6.2.4.3. Track Width – Sixteen (16) inches;

6.2.4.4. Track Gauge – Sixty-two (62) inches;

6.2.4.5. Adjustment – Grease, piston and;

6.2.4.6. Guards – Provided the full length of bottom rollers.

6.2.5. Hydraulic System

6.2.5.1. Closed or open center, load sensing;

6.2.5.2. Hydraulic Pump(s) single or combined pumps to be rated at thirty-eight (38) gallons per minute (GPM) hydraulic flow output;

6.2.5.3. Auxiliary Oil Flow Control – Hydraulic control system for adjusting the maximum oil flow output to the auxiliary hydraulic port. Oil flow to the auxiliary hydraulic port must be controlled from the operator’s seat;

6.2.5.4. Secondary Hydraulic Auxiliary Port – Hydraulic lines with quick couplers extend to the outer boom extension for providing hydraulic oil flow to power optional accessories and;

6.2.5.5. Swing System – Direct drive hydraulic motor equipped with automatic multi-disc brake.

6.2.6. Implements

6.2.6.1. Hydraulic Quick Coupler – Manufacturers provided; factory or dealer installed;

6.2.6.2. Excavation Bucket – Twenty-four (24) inches wide, quick attach, heavy-duty trenching bucket. Grading bucket forty-seven (47) inches, quick attach with edge;

6.2.6.3. Hydraulic powered progressive link thumb, thumb kit designed to operate with digging bucket specified and;

6.2.6.4. Blade – Seventy-eight (78) inches wide, hydraulic powered blade with control up/down. Movement and positioning of the blade will be from the operator’s seat. The blade will include a hydraulic float position for reverse machine back-filling, sixteen (16) inch lift and dig depth of fifteen (15) inches, Bolt-on or welded on cutting edge and two-piece hose design to aid in hose replacement.

6.3. GROUP 2 (21,000 LBS Operating Weight) - SPECIFICATIONS

All parts not specifically listed or mentioned in the specifications must be to manufacturer specifications, making a complete, fully functional, and operational Excavator. The specifications listed below are the minimum mandatory your bid must meet or exceed to be considered for award.

6.3.1. General

6.3.1.1. Type – Utility, track, self-propelled, long arm, enclosed cab;

6.3.1.2. Operating Weight – Twenty-one thousand (21,000) pounds;

6.3.1.3. Undercarriage Length – One hundred fifteen (115) inches;

6.3.1.4. Overall Width – Ninety-three (93) inches;

6.3.1.5. Dig Height – Two hundred seventy-nine (279) inches;

6.3.1.6. Dumping Height – Two hundred (200) inches;

6.3.1.7. Dig Depth – One hundred seventy-eight (178) inches;

6.3.1.8. Ground Clearance – Fourteen (14) inches;

6.3.1.9. Bucket Breakout Force – Eleven thousand four hundred and seventy-six (11,476) pounds – without the quick coupler and;

6.3.1.10. Long Arm Breakout Force – six thousand nine hundred and nine (6,909) pounds.

6.3.2. Fuel Tank

6.3.2.1. Fuel Tank – Thirty-one (31) gallons, equipped with tank drain and tank cleanout port.

6.3.3. Drive System

6.3.3.1. Two (2) - speed, hydrostatic, with planetary reduction;

6.3.3.2. Travel speed – Low- one and six tenths (1.6) MPH, high- three and one tenth (3.1) MPH, capable of automatically shifting between low and high speeds;

6.3.3.3. Drawbar pull – Low speed fourteen thousand six hundred (14,600) pounds and;

6.3.3.4. Braking – Multiple disc brakes, automatically applied.

6.3.4. Track & Undercarriage

6.3.4.1. Steel Track with Rubber Pads;

6.3.4.2. Carrier and Track Rollers – Five (5) per side, must be permanently lubricated;

6.3.4.3. Track Width – Sixteen (16) inches;

6.3.4.4. Adjustment – Grease, piston and;

6.3.4.5. Guards – Provided the full length of bottom rollers.

6.3.5. Hydraulic System

6.3.5.1. Closed center or open center load sensing;

6.3.5.2. Hydraulic Pump(s) – single or combined pumps to be rated at fifty-three (53) gallons per minute hydraulic flow output;

6.3.5.3. Auxiliary Oil Flow Control – Hydraulic control system for adjusting the maximum oil flow output to the auxiliary hydraulic port oil flow to the auxiliary hydraulic port will be controlled from the operator’s seat;

6.3.5.4. Secondary Hydraulic Auxiliary Port – Hydraulic line with quick couplers extend to the outer boom extension for providing hydraulic oil flow to power optional accessories and;

6.3.5.5. Swing System – Direct drive hydraulic motor equipped with automatic multi-disc brake.

6.3.6. Implements

6.3.6.1. Hydraulic Quick Coupler – Manufacturers provided; factory or dealer installed;

6.3.6.2. Excavation Bucket – Twenty-four (24) inches wide, quick attach, heavy-duty trenching bucket. Grading bucket forty-seven (47) inches quick attachment with edge;

6.3.6.3. Hydraulic powered progressive link thumb, thumb kit designed to operate with digging bucket specified and;

6.3.6.4. Blade – Eighty-seven (87) inches wide, hydraulic powered blade with control up/down. Movement and positioning of the blade will be from the operator’s seat. The blade will include a hydraulic float position for reverse machine backfilling; fourteen (14) inch lift and dig depth of thirteen (13) inches Bolt-on cutting edge and two-piece hose design to aid in hose replacement.

6.4. GROUP 3 (34,000 LBS Operating Weight) - SPECIFICATIONS

All parts not specifically listed or mentioned in the Specifications must be to manufacturer specifications, making a complete, fully functional, and operational Excavator. The specifications listed below are the minimum mandatory your bid must meet or exceed to be considered for award.

6.4.1. General

6.4.1.1. Type – Utility, track, self-propelled, compact radius, long arm;

6.4.1.2. Minimum operating Weight – Thirty-four thousand (34,000) pounds;

6.4.1.3. Track Length – Eleven feet and nine (11.9) inches;

6.4.1.4. Overall Width – Eight and six tenths (8.6) feet;

6.4.1.5. Dig Height – Thirty-one (31) feet;

6.4.1.6. Dumping Height – Twenty-three (23) feet;

6.4.1.7. Dig Depth – Nineteen (19) feet;

6.4.1.8. Ground Clearance – Sixteen (16) inches;

6.4.1.9. Bucket Breakout Force – Twenty-two thousand (22,000) pounds - without the quick coupler and;

6.4.1.10. Long Arm Breakout Force – Thirteen thousand (13,000) pounds.

6.4.2. Fuel Tank

6.4.2.1. Fuel Tank – Forty-nine (49) gallons, equipped with tank drain and tank cleanout port.

6.4.3. Drive System

6.4.3.1. Two (2)-speed, hydrostatic, with planetary reduction;

6.4.3.2. Travel Speed – Low- two and one tenth (2.1) MPH, high- three and four tenths (3.4) MPH, capable of automatically shifting between low and high speeds;

6.4.3.3. Drawbar pull – Twenty-four thousand seven hundred and twenty nine (24,729) pounds and;

6.4.3.4. Braking – Multiple disc brakes, automatically applied.

6.4.4. Track & Undercarriage

6.4.4.1. Triple grouser track design;

6.4.4.2. Carrier and Track Rollers – Seven (7) per side, permanently lubricated;

6.4.4.3. Track Width – Twenty-four (24) inches;

6.4.4.4. Adjustment – Grease, piston and;

6.4.4.5. Guards – Provided the full length of tracks and sprockets.

6.4.5. Hydraulic System

6.4.5.1. Closed center, or open center load sensing;

6.4.5.2. Hydraulic Pumps - single or combined pumps to be rated at sixty five (65) gallon per minute (GPM) hydraulic flow output;

6.4.5.3. Auxiliary Oil Flow Control – Hydraulic control system for adjusting the maximum oil flow output to the auxiliary hydraulic port. Oil flow to the auxiliary hydraulic port must be controlled from the operator’s seat;

6.4.5.4. Secondary Hydraulic Auxiliary Port – Hydraulic lines with quick couplers extend to the outer boom extension for providing hydraulic oil flow to power optional accessories and;

6.4.5.5. Swing System – Direct drive hydraulic motor equipped with automatic multi-disc brake.

6.4.6. Implements

6.4.6.1. Hydraulic Quick Coupler – Manufacturers provided; factory or dealer installed;

6.4.6.2. Heavy-duty excavation buckets with teeth – Twenty (24) inches wide, and thirty-six (36) inches wide, eared to hook to quick coupler;

6.4.6.3. Hydraulically tilting Grading Bucket – Forty-eight (48) inches wide with smooth cutting edge;

6.4.6.4. Hydraulic Powered Thumb - Hydraulic powered progressive link thumb, thumb kit designed to operate with digging bucket specified and;

6.4.6.5. Blade – One hundred and three (103) inches wide, hydraulic powered blade with control up/down. Movement and positioning of the blade must be from the operator’s seat. With a replaceable Bolt-on cutting edge.

6.5. GENERAL SPECIFICATIONS – TRACTOR BACKHOE LOADERS

The following specifications must be applied to each tractor loader backhoe listed.

6.5.1. Description

6.5.1.1. Type – 14) feet four (4) inches, four-wheel drive, and integral frame design;

6.5.1.2. Weight – Eighteen thousand (18,000) pounds and;

6.5.1.3. Wheelbase – Eighty-two (82) inches.

6.5.2. Engine

6.5.2.1. Type – Four (4)-cycle, turbocharged diesel. Engine must meet US environmental protection agency (EPA) tier 4 final emission requirements;

6.5.2.2. Power Rating – ninety-two (92) horsepower (HP) net;

6.5.2.3. Torque Rating – two hundred fifty (250) foot pounds;

6.5.2.4. Air Cleaner – Manufacturers heaviest duty dry type with restriction indicator;

6.5.2.5. Cold Weather Starting Aid – Thermostat controlled glow plugs or manifold preheater;

6.5.2.6. Antifreeze – Ethylene glycol base to negative thirty (-30)° degrees Fahrenheit and;

6.5.2.7. Block Heater – Electric with stationary, weatherproof receptacle.

6.5.3. Transmission

6.5.3.1. Torque Converter type, constant mesh with power reversing (on the go) in at least three (3) gears forward and reverse;

6.5.3.2. Gear Selection – Four (4) speeds forward and three (3) speeds reverse and;

6.5.3.3. Speed – Two (2) to twenty (20) miles per hour (MPH) (approximate).

6.5.4. Final Drive

6.5.4.1. Type – Inboard or outboard planetary or torque proportioning bull gear and;

6.5.4.2. Differential Lock/No Spin – Automatic or foot operated.

6.5.5. Brakes

6.5.5.1. Type – Wet Disc;

6.5.5.2. Control – Foot operated, both individually and simultaneously and;

6.5.5.3. Parking brake with indicator.

6.5.6. Axles

6.5.6.1. Front – Twenty six thousand (26,000) pounds static load rating (society of automotive engineers (SAE) J43) and;

6.5.6.2. Rear – Twenty eight thousand (28,000) pounds static load rating (SAE J43).

6.5.7. Tires

6.5.7.1. Type – Industrial tread;

6.5.7.2. Front – Eight (8)-ply rating and;

6.5.7.3. Rear – Ten (10)-ply rating.

6.5.8. Hydraulics

6.5.8.1. Capacity – Forty-nine (49) gallons per minute (GPM);

6.5.8.2. Tank – Capacity enough to keep oil temperature below one hundred sixty (160)° degrees Fahrenheit;

6.5.8.3. Cylinders – Cylinder shafts chromed and;

6.5.8.4. Cooler – Capable of cooling hydraulic motor-driven attachments.

6.5.9. Electrical

6.5.9.1. Type – Twelve (12)-volt with alternator rated for air conditioning and;

6.5.9.2. Lights – Headlights, tail, directional, and front and rear work lights.

6.5.10. Fluid Filters

6.5.10.1. All fluid filters must be supplied to the delivery location for each Backhoe for duration of buy-back contract. All filters must be provided, at the time of delivery, per manufacturer’s scheduled service intervals detailed in operator’s manual. ITD will average four hundred fifty (450) hours, on each Backhoe, in an eighteen (18) month period.

6.5.11. Accessories

6.5.11.1. Front Counterweight – Two hundred (200) pounds or recommended by the manufacturer for Backhoes operating on a thirty (30)° degree incline; calcium chloride is not acceptable in lieu of steel counterweights;

6.5.11.2. Backup Alarm – three hundred (300) series Preco-Matic self-adjusting type;

6.5.11.3. Cab – Fully enclosed, equipped with factory installed amplitude modulation/frequency modulation (AM/FM) radio, pressurized heater, defroster, air conditioning, roll over protection system (ROPS) protection requirements and sound suppression to meet the occupational safety and health administration (OSHA) requirement;

6.5.11.4. Floor mat;

6.5.11.5. Security Lock Kit – For fuel, oil, and cab;

6.5.11.6. Windshield Wipers – For both front and rear windows with washers;

6.5.11.7. Warning Light – Two (2) fifteen (15) inch light emitting diode (LED), roof-mounted. Center of operators cab, one on the street side, one on the curb side. Controlled by interior cab mounted switch.

6.5.11.8. Slow moving vehicle sign mounted at rear of backhoe;

6.5.11.9. Mirrors – Interior and dual exterior rearview mirrors;

6.5.11.10. Seat – Deluxe suspension type with armrests and three (3) inch wide seat belt and;

6.5.11.11. Ride Control System – Operator controlled nitrogen oil accumulator installed in line with the loader lift cylinders to control fore and aft pitching during transport.

6.5.12. Loader

6.5.12.1. Size – One and one quarter (1.25) cubic yard (CY), standard bucket. Nominal heaped with bolt-on cutting edge;

6.5.12.2. Lifting Capacity – Seven thousand two hundred (7,200) pounds full height;

6.5.12.3. Breakout Force – Eleven thousand (11,000) pounds;

6.5.12.4. Dumping Height– Nine (9 ) foot one (1) inch at forty-four (44)° degree dump angle;

6.5.12.5. Bucket – Width must equal or exceed rear tire outside width;

6.5.12.6. Bucket Self-Leveling/Return to Dig – Automatic with level indicator;

6.5.12.7. Reach – Thirty-two (32) inches at full height at forty four (44)° degree dump angle;

6.5.12.8. Control Handle – Single lever and;

6.5.12.9. Cutting Edge – Installed by the Contractor at time of delivery.

6.5.12.10. Note: ITD will return the Backhoes with the cutting edges. ITD will not be responsible for any wear of the cutting edges or bucket teeth.

6.5.13. Backhoe

6.5.13.1. Digging Depth – Seventeen (17) feet six (6) inches with two (2) foot flat bottom with extendable dipper stick;

6.5.13.2. Overall Reach – Twenty-one (21) feet nine (9) inches from swing pivot.

6.5.13.3. Bucket – Twenty four (24) inches heavy-duty trenching bucket;

6.5.13.4. Swing Arc – One hundred eighty (180)° degrees.

6.5.13.5. Bucket Rotation – Two hundred four (204)° degrees;

6.5.13.6. Breakout Force – Fourteen thousand (14,000) pound bucket cylinder and seven thousand (7,000) pounds dipper stick cylinder;

6.5.13.7. Thumb – Hydraulic type for backhoe and bucket;

6.5.13.8. Control Valves – Hand-operated for boom, dipper, bucket, and swing;

6.5.13.9. Control Handles – Two (2), joystick type and;

6.5.13.10. Stabilizers – Equipped with rubber street pads.

7. Additional Requirements

7.1. Delivery

7.1.1. The Contractor must deliver and unload the mini excavators and tractor loader backhoes to the Delivery Locations prior to May 1, 2026. The delivery of these mini excavators and tractor loader backhoes is critical to ITD summer operations. Contractors who are unable to meet this delivery requirement may be declared non-responsive.

7.1.2. The Contractor is responsible for providing the necessary labor and equipment to unload the mini excavators and tractor loader backhoes, including any re-assembly of mini excavators and tractor loader backhoes components that were unassembled for delivery or unloading.

7.1.3. Contractor will be allowed to provide mini excavators and tractor loader backhoes if the delivery of the mini excavators and tractor loader backhoes is delayed by the manufacturer.

7.1.4. Delivery must be made Monday through Friday, 8:00 am to 3:00 pm local time (per Delivery Location) excluding state of Idaho recognized holidays approved by ITD. State holidays: https://idaho.gov/government/state-holidays/.

7.1.5. Delivery Locations:

7.1.5.1. ITD District 1 Yard, 600 West Prairie, Coeur d’Alene, ID 83814

7.1.5.2. ITD District 2 Yard, 2600 Frontage Road, Lewiston, ID 83501

7.1.5.3. ITD District 3 Yard, 8150 Chinden Boulevard, Boise, ID 83714

7.1.5.4. ITD District 4 Yard, 63 West Highway 26, Shoshone, ID 83352

7.1.5.5. ITD District 5 Yard, 5151 South 5th, Pocatello, ID 83204

7.1.5.6. ITD District 6 Yard, 206 N. Yellowstone, Rigby, ID 83442

7.2. Equipment Manuals

7.2.1. At the time of delivery, the Contractor must provide one (1) operator’s manual and one (1) service manual with each mini excavators and loader backhoes.

7.2.2. The manuals must be electronic PDF copies provided via USB, email, or free website download (hyperlink must be provided).

7.3. Acceptance

In the event the specifications are not met, the Contractor must pick up the mini excavators and tractor loader backhoes, correct any discrepancies, and re-deliver mini excavators and tractor loader backhoes within thirty (30) calendar days after notification from ITD, at no additional cost to ITD.

7.4. Warranty, Service and Support, Maintenance

7.4.1. Warranty must be for a minimum period of five (5) years or 5,000 hours, whichever comes first, for the entire mini excavators and tractor loader backhoes, after ITD’s Acceptance.

7.4.2. Warranty must be for the entire period of the Buy-Back Contract.

7.4.3. Warranty must include all parts, labor, freight, travel time, mileage, and all costs associated with transporting the equipment (including shipping, hauling, or other delivery costs) necessary to replace a defective warranted item.

7.4.3.1. Warranty excludes routine lubrication, fuel, oil, tires, antifreeze, lights, paint, fuses, glass, and other manufacturer’s auxiliary attachments.

7.4.4. Awarded vendor is responsible for all warranty requirements. No third-party warranties will be allowed.

7.5. Preventative Maintenance

7.5.1. ITD will be responsible in performing preventative maintenance on the mini excavators and tractor loader back hoes, following the manufacturer’s suggested maintenance intervals for oil changes, fluid changes, and necessary adjustments during the duration of the Buy-Back Contract, except for the two hundred and fifty (250) hr. Brake System Test, which includes the Park Brake Test and Adjustment. The Contractor will be responsible for all costs associated with the Test, adjustment. ITD will be responsible in performing all non-expected repairs, not covered under warranty, during the duration of the Buy-Back Contract.

7.6. Inspections and Returns

7.6.1. The Contractor must perform an inspection on each mini excavator and loader backhoe two (2) weeks prior to the Buy-Back Date at each Delivery Location. The Contractor is responsible for the following:

7.6.1.1. Travel time, mileage and any other expenses related to performing the inspection.

7.6.1.2. Suggesting any manufacturer adjustments needed to ensure the mini excavators and tractor loader backhoes are returned as close to original delivery condition as possible.

7.6.1.3. Reporting any defects or repairs that need to be corrected to the ITD Maintenance Services Manager or designee.

7.6.2. Once the Inspection has been completed and the Buy-Back contract has ended, the Contractor must pick up the mini excavators and tractor loader backhoes from each Delivery Location. ITD will ensure the loaders are maintained in as good condition as when they were received, with any defects or repairs corrected, prior to the Buy-Back Date (ordinary wear, tear, and defects are to be expected).

7.7. Fluid Filters

7.7.1. All fluid filters must be supplied to the delivery locations for each mini excavators and tractor loader backhoe for the duration of the buy-back contract.

7.7.2. All filters must be provided per manufacturer’s scheduled service intervals detailed in operator’s manual.

7.7.3. ITD will average four hundred fifty (450) hours, on each loader, in an eighteen (18) month period.

7.8. Authorized Distributor/Manufacturer

7.8.1. Submitting vendors must be an authorized distributor or manufacturer of the mini excavators and loader backhoes offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

7.8.2. ITD reserves the right to request authorized distributor documentation from the submitting vendors. Failure to provide submitting documentation as requested will result in a non-responsive quote.

8. Billing Procedure The Contractor must provide a signed waybill upon delivery. The invoice must be submitted no later thirty (30) calendar days after delivery.