ITB_07_1124.pdf

THIS IS NOT AN ORDER

INVITATION TO BID

Return to:

Bellevue College Phone: 425-564-6211

3000 Landerholm Cir. SE

Bellevue, WA 98007-6484

Attn: Andrew Kapoi

Email: andrew.kapoi@bellevuecollege.edu

BID TITLE: Fire Alarm Testing

BIDS ACCEPTED UNTIL: 2:00 p.m., Friday, July 26th, 2024

Instructions:

1. Provide unit prices. Extent the amount designated column. Provide bid total when bidding all items.

2. List the brand and model or catalog numbers if offering an equal item. Enclose descriptive product literature.

3. The college reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities, and to contract in the best interests of the college.

4. Bellevue College’s standard terms and conditions apply.

5. The quotation must be submitted on this form. Return all bid documents with the offer. The vendor must ensure physical delivery of the bid response to Bellevue College by the due date and time.

6. Bellevue College encourages responses from Washington-certified MWBE vendors.

7. Initial all erasures and changes.

ITEM # DESCRIPTION QTY UNIT UNIT PRICE EXT PRICE

SUB-TOTAL

FREIGHT

SALES TAX

mailto:andrew.kapoi@bellevuecollege.edu

VENDOR NAME & ADDRESS The Offer is Valid Until: Payment Terms:

Signature: Phone: Shipping

Destination: BELLEVUE, WA 98007

Printed Name: Fax: Quote FOB:

DESTINATION FREIGHT PREPAID AND ALLOWED

Title: Date: Shipment Origin: Zip Code of Origin:

UBI Number: Best Method of Shipment: Load Time:

TIN Number: Weight: Cost: No. Pieces:

REQUIRED RESPONSES

References Bidders shall submit three recent customer references of companies for whom you have performed similar work.

1.

2.

Company Name:

Address: Company Phone Number:

Address:

Company Phone Number:

Contact Person: Contact Phone Number: Contact Email:

3.

Address:

Company Phone Number:

CERTIFICATIONS AND ASSURANCES

I/We make the following certifications and assurances as a required element of the proposal to which it is attached, understanding that truthfulness of the facts affirmed here and continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract(s):

1. I/We declare that all answers and statements made in the proposal are true and correct.

2. The prices and/or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. However, I/we may freely join with other persons or organizations for the purpose of presenting a single proposal.

3. The attached proposal is a firm offer for a period of 60 days following receipt, and it may be accepted by the

College without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 60-day period.

4. In preparing this proposal, I/we have not been assisted by ay current or former employee of the state of

Washington whose duties related (or did relate) to this proposal or prospective contract, and who was assisting in other than his or her official public capacity. (Any exceptions to these assurances are described in full detail on a separate page and attached to this document.)

5. I/We understand that the College will not reimburse me/us for any costs incurred in the preparation of this proposal. All proposals become the property of the College, and I/we claim no propriety right to the ideas, writings, items, or samples, unless so stated in this proposal.

6. Unless otherwise required by law, the prices and/or cost data which have been submitted have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by him/her prior to opening, directly or indirectly to any other Proposer or to any competitor.

7. I/We agree that submission of the attached proposal constitute acceptance of the solicitation contents and the attached sample contract and general terms and conditions. If there are any exceptions to these terms, I/we have described those exceptions in detail on a page attached to this document.

8. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

Business Name: Business Address:

Print/Type Name of Authorized Representative: Signature of Authorized Representative and Date

Phone Number: Fax Number:

BID INSTRUCTIONS

Bids will be accepted by email only. Submit to:

andrew.kapoi@bellevuecollege.edu Bid deadlines still apply.

1. Completing Bid: Vendors must provide the requested information on the Invitation to Bid Page (page one of this document).

2. Submitting Bids: A sealed bid is REQUIRED. Bids must be submitted by hand, mail or express delivery as noted below. Submit pages 1, 5 and 6 of this document. Attach any supporting documentation. Bid will not be accepted if set via email or fax.

If hand delivered or sent via courier, the physical If delivery is by US mail the address is:

location is:

Bellevue College Bellevue College

3000 Landerholm Cir. SE., Room A140 3000 Landerholm Cir. SE., Room A140

Bellevue, WA 98007 Bellevue, WA 98007

BID DUE DATE

July 26th, 2024

2:00 p.m. PST mailto:andrew.kapoi@bellevuecollege.edu

When original copies are submitted, an authorized representative must sign the quotation in ink. The vendor is responsible for the means of delivering the bid on time. Delays due to the method used to transit the bid, including delay occasioned by the internal mailing system of the campus, will be the responsibility of the vendor. Likewise, delays due to inaccurate directions given, even if by campus staff, shall be the responsibility of the vendor. The bid must e completed and delivered in sufficient time to avoid disqualification for lateness due to difficulties of delivery.

3. Parking: Please be aware that if you will be on campus in Bellevue, parking regulations apply to all vendors and visitors.

4. Late Bids: Any bid received after the hour specific in the Invitation to Bid will not be considered.

5. Bid Form: Vendor shall use the bid form furnished by the College. Attach any supporting documentation to the bid. Please retain a copy for your records.

6. Requirements and Guarantee: The Vendor shall warranty all services, materials delivered and installed under this Invitation to Bid to be new and free from defects, damage, or failure for any reason whatsoever which

Bellevue College may reasonably determine is the responsibility of the vendor. Please state limitation and duration of warranty.

7. Amendments to Bid Specifications: Any revisions to this Invitation to Bid will be posted on the WEBS, Washington

Electronic Business Solution, website at: https://pr-webs-customer.des.wa.gov/ WEBS will send notices of an addendum via email to advise that the addendum is available for download. It is the responsibility of the proposers to check for any addendums.

8. Multiple Bids: Each vendor is entitled to bid on one, several, or all the terms. Alternative bids can be accepted on separate bid forms.

9. Reserved Rights: The College expressly reserves the following rights:

a. To reject any and/or all irregularities in the bids submitted.

b. To reject and and/or all bids or portions thereof.

c. To base awards with due regard to quality.

d. To make the award to any vendor whose bid, in the opinion of the buyer, is the lowest and best bid.

e. On multiple items bids, to select individual items based on cost and qualitative factors unless the bidder stipulates “all or nothing” on the bid.

10. Award Criteria: Per RCW 43.19.1911 – Award will be made to the lowest responsible and responsive bidder based upon, but not limited to, the following criteria where applicable and only that which can be reasonably determined:

a. The price and the effect of payment terms and price may be determined by life cycle cost if so indicated in the Invitation to Bid.

b. The quality of the articles proposed to be supplied, their conformity with specifications, and their fitness for intended use.

c. The ability, capacity, and skill of the vendor to perform the contract or provide the services required.

d. The character, integrity, reputation, judgment, experience, and efficiency of the vendor.

e. Whether the vendor can perform the contract within time line specified.

f. The quality of performance on previous contracts for purchased goods and services.

https://pr-webs-customer.des.wa.gov/ https://pr-webs-customer.des.wa.gov/ https://pr-webs-customer.des.wa.gov/

g. The previous and existing compliance by the vendor with the laws relating to the contract for purchased goods and services.

h. Servicing resources, capability, and capacity.

i. Lack of uniformity or interchangeability, if such factors are important.

j. The energy efficiency of the product as projected throughout the anticipated useful life of the product.

k. The effect of reciprocity assessments, MWBE, and institutional industries preference defined by statute or rule.

ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

Issue Invitation to Bid

July 12, 2024

Deadline to submit questions

July 18, 2024

Date questions and answers will be posted

July 22, 2024

Proposals due

July 26, 2024

Announce “Apparent Successful Contractor” and send notification via fax or email to unsuccessful proposers

July 30, 2024