ISP PWS draft 1.docx

PERFORMANCE WORK STATEMENT (PWS) FORGOVERNMENT FIXED COMMUNICATIONS INFRASTRUCTURE INSTALLATION & REPAIR (INSIDE PLANT & PREMISE WIRING)

14 February 2025

OPR: 48 CS SCXP

TABLE OF CONTENTS

SECTION

1. DESCRIPTION OF SERVICES

2. QUALITY ASSURANCE

3. GOVERNMENT/CONTRACTOR-FURNISHED FACILITIES EQUIPMENT AND SERVICES.

4. GENERAL INFORMATION

5. DEFINITIONS

SECTION 1. DESCRIPTION OF SERVICES

1.1. INSIDE PLANT & PREMISE WIRING.

1.1.1. The contractor shall engineer, furnish, install, test, and repair (EFIT&R) Inside Plant & Premise Wiring to include installation of interior fiber optic and copper cables with terminations, cable management systems, equipment cabinets and racks, cable termination drops, patch panels, ducting, conduit and grounding for racks/cabinets and communications systems. Fiber optic cables/ducting to be in interior options for blown and drawn fiber with various multiple strand options for both multi-mode and single-mode. Copper cable structured wiring to be in options of either twisted pair Cat 5e for facilities with a majority of existing Cat 5e infrastructure or Cat 6A for newer facilities at the discretion of the designated project Contracting Officer Representative (COR). All copper terminations will follow T568A configuration unless T568B is specifically stated during order submission. All newly installed cabinets or racks will be permanently fixed to the floor (bolted) unless directed otherwise by the COR and grounded appropriately. Provision for safe asbestos abatement working methods to be included for work areas identified by US Air Force (USAF) Civil Engineers as containing historical asbestos contaminated materials.

1.1.2. The contractor will provide electrical engineering installations (110 and 220 volts) for complementary power supply installations for work associated with Inside Plant & Premise Wiring by the contractor. All electrical works to be planned and undertaken by UK appropriately qualified electrical engineers. Contractors must be assessed and deemed suitable to be added to the Electrical Skilled Persons register by the Base Authorised Person (AP) Electrical prior starting any work on the UK bases. The Skilled Person Standing Instruction lasts for a maximum of 3 years, after which they must be reassessed by the AP Electrical. Contractors not in possession of these documents cannot be considered for future communication projects involving electrical installations. To complete electrical work within fuel facilities (PSI’s, Petrol Stations etc.) and any other electrical installations identified as Hazardous Areas in a DSEAR Assessment or have Flameproof / Explosion proof and Intrinsically Safe Equipment or ‘Ex’ Rated Equipment within will require a CompEx 1-4 qualification and registered as a Hazardous Area Electrical Skilled Person. Electrical Contractors shall be assessed and deemed competent as an Electrical Skilled Person Hazardous Areas (with CompEx 1-4) by the Base Authorised Person (AP) Electrical office prior to working on the NEMA 7 enclosures, Flameproof / Explosion proof and Intrinsically Safe Equipment or ‘Ex’ Rated Equipment to include inside the PAS units (RAF Lakenheath). The CompEx 1–4 qualification must be renewed every 5 years. To work in Munition Storage Areas knowledge of ESTC 6 and electrical installations in Munitions Areas is essential.

1.1.4 Items listed on the agreement price list for installation of Inside Plant & Premise Wiring shall include delivery to the site by the contractor.

1.1.5 Installation Scheduling. Installation activities shall be coordinated with the site specific COR to preclude system outages on the existing Government Communication’s Networks. Service interruptions can routinely require up to 45 days coordination for approval with higher headquarters, where installation activities require interruption of service to existing operating networks, the Contractor shall obtain permission from and adhere to scheduled down times arranged by the site-specific COR.

1.1.6. Warranty and Logistics. The Contractor shall provide a warranty commensurate with industry standard for a duration not less than one year from date of acceptance via GPC payment or through Wide Area Workload (WAWF), to include materials and installation.

In addition, the Contractor shall obtain and provide the warranty expiration dates of each vendor or manufacturer's product installed, as well as their permission to extend that warranty to the Government. Details of all warranties will be provided to the site specific CORs on completion of works and no later than 10 working days from COR acceptance of completed work. The COR will track warranties expiry dates and advise contractor is if they require any extensions, if available.

1.2. ENGINEERING AND INSTALLATION.

1.2.6. The Contractor shall be responsible for all handling and control of Contractor provided equipment including, but not limited to, loading, unloading, packing, unpacking, security, inventory, and inspection. Upon ‘just in time’ delivery to the location specified in the BPA call, the All “cable plant” and “premise wiring” shall be labeled detailing building destination, cabinet, patch panel, terminal block, or specific wall jack information. Labelling to meet industry standards and/or the bases’ naming convention if more stringent.

1.2.6. Fiber optic and other cables shall be tested before use at contractor expenses to ensure cables are viable. After installation, cables will be tested using the corresponding clins. If test results have been ordered they will be provided with the warranty expirations details. by the contractor. All fiber cables shall terminate to SC, ST, LC, FC, or MT-RJ type connectors as specified by the government within task order statement of work or work order form. All cabling shall terminate in a minimum of a 12 port bulkhead fiber optic patch panel.

1.3. RESTORATION OF GROUNDS AND FACILITIES.

1.3.1. Approval to Begin Facility works. The Contractor shall when directed by site COR assist the base COR with the require document/information for the COR to submit and obtain an approved Air Force (AF) Form 103, Base Civil Engineering Work Clearance Request, and Base Civil Engineering Work Request prior to any modification to a facility (e.g. drilling, boring, affixing). The base COR will advise the contractor if a Defence Infrastructure Organisation (DIO) Form 29 approval for work is required, if so contractor shall wait for form 29 approval. Requests shall be submitted by the COR on behalf of the Contractor to the respective Base Civil Engineering (BCE) and DIO of the base where work is being performed. All CE and DIO approval paperwork will be reviewed by the contractor and any conditions or requirements adhered to. Any questions will be brought to the COR’s attention for further coordination.

The contractor will plan and complete works in accordance with applicable industry and Air Force standards per attachment 1 as well as each site-specific Base Standard available via the site specific COR. The contractor will seek advice from the site-specific COR where conflicting standards or policy is encountered. Attachment 1 contains an example list of applicable standards.

1.4. DELIVERY, TESTING AND ACCEPTANCE

1.4.1 Delivery. The Contractor shall deliver materials to the locations specified in the site-specific BPA Call on a ‘just in time’ basis. The Contractor shall ensure items are made available to meet required timelines specified in the BPA Call.

1.4.2 On-site Testing/Acceptance. The Contractor shall terminate cable assemblies, and test fiber cables using an OTDR and copper cables with appropriate test meters to demonstrate to CORs that all requirements of the PWS are met. If fiber tests come back with marginal passes, the Contractor will re-terminate fiber and retest (at the Contractors’ expense) until it passes, if it continues to marginally pass, the site-specific COR will make the determination to accept or reject the payment in WAWF and on the Government Purchase Card. Test results will show the cabinet name per the Base Installation Records and Drawings (BIRDs)labelling (where labelled) and the cabinet Rack Unit (RU) used by the patch panel. Test equipment calibration dates and date inspection performed will be shown on all test results.

1.4.2 The site-specific COR shall be allowed to witness all system tests to ensure conformance with this PWS and the specific BPA Call.

1.5 BASE INSTALLATION RECORDS AND DRAWINGS (BIRDs)

1.5.1 After COR work acceptance, the Contractor shall provide if requested via task or work order (Clins), within 15 working days, “as installed drawings” and test records email or via alternative agreed method i.e. DoD SAFE etc. detailing location and routing of all cable, duct and equipment installed in accordance with this agreement. The contractor shall provide all drawings electronically in the PDF format. Test results may be provided electronically in Adobe (PDF) and shall reference the specific BPA Call for tracking. If “as installed drawings are not received the site-specific COR will make the determination to accept or reject the payment in WAWF and on the Government Purchase Card.”

1.5.2 Detailed floor plan drawings shall be provided by the Contractor reflecting all work done within base facilities. At a minimum, the drawings shall reflect location of all new/amended cables, trays, ducts to include type, routes and demarc point information. The Government will provide Master floor plan drawings for the Contractor updates. The Contractor shall protect and control all drawings received to ensure security of Government information and will not disseminate further without explicitly written permission of the Government. Further distribution only as directed by the relevant Communications Squadron or higher DoD authority. Documents will be safeguarded, stored, distributed, and destroyed in accordance with DoDI 5200.48. "When destroying CUI [Controlled Unclassified Information], including in electronic form, agencies must do so in a manner making it unreadable, indecipherable, and irrecoverable. If the law, regulation, or Government-wide policy specifies a method of destruction, agencies must use the method prescribed."

1.5.3 If Face Equipment drawings clins have been requested as part of the task order or work order the contractor shall provide drawing n PDF.

1.5.4 The Contractor shall obtain permission from each site’s Public Affairs office for onsite camera use (if applicable). This shall be coordinated by the site specific COR.

1.6 CLEANLINESS AT WORK SITE. The Contractor shall at all times keep the work area, including designated storage areas, free from accumulations of waste material or rubbish. Prior to completion of the work, Contractor will remove any rubbish from the premises to include all tools, equipment, and materials that is not the property of the Government. Upon completion of work, the Contractor shall leave the work and premises in a clean, neat and professional condition satisfactory to the COR.

1.7 SCHEDULED WORK. When the Contractor schedules a service interruption for the purpose of working on Inside Plant & Premise Wiring, the work shall be done at a time that will cause the least inconvenience to the Government and users and will be agreed to by the COR.

The Contractor shall notify and coordinate with the site-specific COR at least 72 hours in advance of any scheduled service interruption. The Contractor shall provide verbal notification to the site-specific COR immediately after service has been restored. Depending on the service interruptions, some locations may require further notification lead-times due to on-going mission requirements.

1.8 Fire stoppage

All internal wall penetration works shall include ‘fire stopping’ to industry standards to include but not limited to UK Building Regulations and Approved Document B (Fire Safety) Volume 2: Buildings Other Than Dwellings. See Attachment 1. Fire stopping must also adhere to any base-specific requirements. If any contract delivery orders covered by this ISP contract are sub-contracted by the primary contractor, the primary contractor is ultimately responsible for ensuring the delivery order is completed by a competent person and IAW all industry standards as specified in Attachment 1.

SECTION 2. QUALITY ASSURANCE

2.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure information technology (IT) infrastructure services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur.

2.2. Quality Assurance. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this BPA. The COR will use the Contractor’s BPA Call Log to record validation results. Results of the validation will then become the official Air Force record of the Contractor’s performance.

SECTION 3. GOVERNMENT/CONTRACTOR-FURNISHED FACILITIES, EQUIPMENT AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES. The government will not provide staging or storage facilities for contractor use.

3.1.1. Keys and Lock combinations. The contractor shall control securely any and all keys or lock combinations entrusted to them.

3.2. GOVERNMENT FURNISHED EQUIPMENT (GFE) FOR INSTALLATIONS.

3.2.1. Network Terminating Equipment. The Contractor shall terminate Fiber Optic, copper (telephone multi-pair and coaxial) cable onto existing Government furnished terminating equipment where capacity is available; otherwise identify capacity shortfalls to the Government.

3.2.2. Equipment Cabinets. When requested, the Contractor shall install Government-provided serviceable equipment cabinets that have been salvaged from building renovations and demolitions.

3.3. GOVERNMENT FURNISHED SERVICES.

3.3.1. Electrical Power & Grounding. The Government shall provide electrical power and grounding points for use at Contractor installed cabinets. At the Government’s discretion, the Government may place a call against this agreement to have the contractor provide electrical power and grounding to cabinets from the nearest appropriate source. Grounding will meet industry standards to include grounding of each metal item to the dedicated communications grounding circuit, where available, IAW ANSI/TIA-607. Only if a dedicated communications grounding circuit isn’t available will the building grounding be used. Metal items must not be grounded using a ‘daisy chain’ method. Cable trays are the only exception in which case the building grounding circuit should be used. Electronic Electrical certificates will be provided to the COR upon completion.

3.4. CONTRACTOR FURNISHED ITEMS AND SERVICES

3.4.1. General Information. Except for those items or services specifically stated in Section 3 as Government furnished, the Contractor shall furnish everything required by the Government to fulfill this agreement according to all its terms, to include all equipment and installation necessary.

3.4.1.1. The Contractor shall use government furnished equipment to terminate all fiber optic and copper cables where capacity exists. Where capacity does not exist for expansion, the Contractor shall provide and install additional fiber optic, KRONE type connectors, structured wiring panel, or coaxial termination hardware where necessary when ordered on a BPA Call.

3.4.2. The contractor shall install, and test requested material in accordance with all applicable standards per attachment 1. The Contractor shall provide all new cables, cable tray, jacks, line amplifiers, cabinets, patch panels, KRONE type connectors, Intermediate Distribution Frame additions, cable management materials, as required, to meet necessary Government requirements. Maximum use of existing Inside Plant & Premise Wiring is required. Work can include adding/removing/relocating of communications outlets and rerouting of cable services due to building renovations.

3.4.3. The Contractor shall provide all necessary labor, materials, equipment and specialist sub- contractors to ensure the proper execution of the works detailed within this performance work statement and as requested by an authorized caller placing a call under this agreement.

3.4.4. This agreement shall cover all works required to construct cable ports for extending contractor provided cable tray through interior walls shall follow paragraph 1.3 requirements.

3.4.5. End user CATV/6 drops. Contractor to provide troubleshooting and repair actions for CATV drops in military facilities and base housing units. The contractor shall take corrective fix action in military facilities to include re-running of the coax Premise Wiring. For Base Housing, if there is something wrong with the drop, the contractor shall not attempt to rewire the base housing drops. In such cases the contractor shall identify the fault to the COR for further action.

3.4.6. Electrical power. The contractor shall provide (at government request when applicable) a UK licensed Electrician to extend GFE electrical power to GFE or Contractor provided cabinets and equipment. All work shall be performed by a UK licensed Electrician and follow IEE Wiring Regulations BS 7671. All works shall be coordinated by the COR with the site-specific Civil Engineering office. A point of contact (POC) shall be provided by the site-specific COR. Services shall be extended from spare fuse positions in GFE power panels where available. Service shall include all necessary cables, boxes, conduit, fasteners, connectors, and fuses. Some services shall be equipped with an in line disconnect switch that is wall mounted or on top front of the communications cabinet. In some rare cases, the wiring of 60 Hz 110V, single phase shall be required. These shall be provided with all the services described above but in accordance with the US National Electric Code. Furthermore JSP 375 and explosive safety regulations shall be adhered too.

3.4.7. PERMIT TO WORK – EXPLOSIVE AREAS (PTWE): Depending on the location of the project they may have to have an Explosive Area Permit to Work requiring documentation and an Explosive Safety Brief from SEW. In addition further restriction may be implemented depending on size and scope to comply with JSP 482 Edition 4 (Chapter 18) if the works are considered as Major or Minor works.

3.4.8. Safe Systems of Work, Health and Safety at Work Act and British Safety Standards remain in effect at all times, including fall protection, COSHH, and confined spaces.

3.4.9. JSP 375: All contractors must comply and be registered with the JSP 375 Safe System of Work.

3.4.10. Contractor use of test equipment and tools. All testing equipment (e.g. OTDR) and tools (e.g. Fusion Splicer) necessary for work by the contractor in accomplishment of the stated requirements of this agreement shall be provided and maintained by the contractor. All test equipment must be calibrated IAW the manufacturer’s requirement to ensure validation of all test results. Test equipment calibration date(s) and date inspection performed will be shown on all test results.

3.4.8 Materials. All materials furnished by the Contractor under this agreement shall be Commercial off the Shelf (COTS) products, which comply with the United Kingdom’s current National Telecommunications practices and specifications. No PVC will be used in voids to include ceilings, floors, lift shafts etc. This includes cable ties. Only Low Smoke Zero Halogen (LSZH) cabling or better will be used. Plenum cable will be used where cable is run in voids used for other purposes i.e. air shafts. PVC containment will not be used to install LSZH or plenum cabling.

FOREIGN OBJECT DEBRIS/DAMAGE (FOD): Contractors working in and around the airfield must provide special care to prevent FOD. Operating and maintenance areas must be kept clean and inspected frequently.

SECTION 4. GENERAL INFORMATION

SITE LOCATIONS All work centered at the following listed RAF locations to include but not limited to:

RAF Lakenheath, Suffolk RAF Feltwell, Norfolk RAF Mildenhall, Suffolk RAF Alconbury, Cambridgeshire RAF Molesworth, Cambridgeshire RAF Croughton, Northamptonshire RAF Fairford, Gloucestershire RAF Waddington, Lincolnshire RAF Welford, Berkshires Any location within the UK where there is a USAF presence.

The Government reserve the right to add other locations within the UK where the USAF establishes a presence for support of US Visiting Forces.

5.1.1. CORs will be located at each listed site above with the exception of RAF Feltwell, which will be supported by RAF Lakenheath.

5.1.1.1. Regular

4.1. EXISTING AGREEMENTS This PWS primarily relates to the installation of US USAF-owned fixed communications infrastructure. When necessary, amendments to services (circuits) affected by infrastructure changes under this PWS need to be coordinated separately with the provider (e.g. Openreach).

4.2. NEGLIGENT COMMUNICATIONS OUTAGES. The contractor shall be responsible for any unscheduled/unplanned communications outages resulting from failures on their part (i.e. inadvertent cutting of a cable and subsequent loss of communications capabilities to a user). The contractor shall provide evidence when requested by site-specific COR of the appropriate information technology industry liability insurance to cover damage, repairs, or negligent work that may cause network outages resulting in unscheduled/unplanned network repairs. The contractor shall fund and complete repair in a timely manner as advised by the COR in agreement with the Contracting Officer.

4.3. CONTRACTOR PERSONNEL. The Contractor shall provide a contract manager who will be responsible for the performance of the work. The name of this person, their contact details, and an alternate or alternates who can act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer within 5 days of contract award.

4.3.1. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this BPA.

4.3.2. Under normal daily operations the Contract Manager or alternate shall be available during normal duty hours within one (1) normal workday to meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas. A telephone approval is authorized when the approving authority name, rank, and telephone number can be validated by the contractor. The COR will schedule on-site meetings with the Contract Manager monthly for the first three months and then quarterly (every 3 months) as required thereafter to discuss matters relevant to contractor performance.

4.3.3. The Contractor shall not employ persons for work on this agreement if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.3.4. Contractor personnel shall present a professional appearance wearing appropriate clothing and be easily recognized as Contractor employees. The wearing of clothing identification tags or display of visible identification cards depicting contractor employee name and company information is required. Verifiable identification will be carried at all times and be subject to review by appropriate government personnel whilst on any installation.

4.3.5. All contractors performing minor installations and final terminations within areas determined by USAF to require special measures e.g. explosive safety shall attend an Explosive Safety briefing provided by the local USAF Safety Office and be certified with an Explosives Permit to Work and associated Disclosure of Risk Statement. Fusion splicing will not be used in an explosive safety area unless you have written approval from the applicable bases’ USAF Safety Office, as only mechanical splicing may be authorized to be used in these areas. The contractor shall submit a limited list of names of staff requiring such training within 5 days of the initiation date of this agreement to the COR who shall coordinate the required training with the relevant Wing Safety Office. The contractor shall have all identified technicians training complete within 30 days of identification. Works within these areas shall not be accomplished by staff without this training and certified as qualified by the USAF.

4.3.6. All works performed by the contractor under this PWS shall honor UK Health and Safety Law and Regulations for the protection of its employees to include protection directives under Air Force Occupational Safety & Health (AFOSH) and Occupational Safety and Health Administration (OSHA). Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements.

4.4. GOVERNMENT PERSONNEL.

4.4.1. For each location covered by this agreement, the Contracting Officer shall designate an onsite primary and alternate(s) individual COR to monitor performance in accordance with (IAW) this PWS.

4.4.2. The onsite COR is responsible for ensuring from a customer perspective all contractor delivered works meet agreement obligations with regard to standards and specifications. The COR shall provide all on site requests to the contractor in the form of calls placed by an authorized caller. Due to leave and training considerations each site shall have an Alternate COR. The contractor shall initiate no work without a BPA Call from an authorized caller. If the contractor performs work based upon directions from parties other than the COR, the Government is under no obligation to reimburse the contractor for any or all activities undertaken in such circumstances. Upon initiation of this agreement the CO shall inform the contractor of each site’s COR and their appropriate alternate including all applicable contact details.

4.5. PHYSICAL SECURITY.

The Contractor agrees to abide by all applicable security regulations and procedures as stipulated by Government Security Agencies concerned with the execution of this contract. Work performed in secure/restricted areas or facilities shall require an escort by Government personnel. Base COR will determine escort requirements with contractor lead engineer and notice of access into secure/restricted locations. Note - 100 CS requires all contractors to be escorted while in their comms rooms, furthermore 100 CS require one-week advance notice from the Contractor to their base COR or project Manager in order to coordinate entry into secure spaces and arrange a mutually convenient appointment.

The Contractor agrees to abide by all instructions issued to Contractor personnel by Government escorts as regards access to, evacuation from, and free movement within secure/restricted facilities. If the Government escort fails to meet the Contractor at the agreed to location after 30 minutes from the agreed to time, the Contractor accepts the effort as an abortive attempt and will reschedule the effort, through the site-specific COR for another time. The Contractor must understand that operational situations occur, in which the Government will not be held liable for access to such areas being denied. Operational situations include, but are not limited to, bomb threats, fire evacuations, mission driven facility lock downs.

4.5.1. Prior to commencing work, the Contractor shall furnish a complete detailed list of all vehicles and personnel involved in the accomplishment of the work at each site to the applicable site COR in order to obtain access to the respective installation. This will be accomplished within 5 days of initiation of this agreement. Addition of employees after initiation of this agreement shall be reported immediately to the COR and prior to commencing work. The COR will prepare/process applications through their applicable Security Forces unit for base entry passes. The Contractor shall ensure all personnel and sub-contractors requiring regular access to work on the bases are on the contractor EAL and/or are in possession of a Base Pass for that (or each) respective location. The Contractor shall identify these same employees for escort of its own or sub-contractor personnel not in possession of a base entry pass. The contractor shall provide an updated employee list whenever staff changes or upon request of the COR.

4.5.2. Security Clearances for Contractor Staff. All contractor staff requiring un-escorted site access with access to Network Closets (Comm rooms) will require a current host nation Security Check (SC) issued from the UK Defense Business Service (DBS) National Security Vetting (NSV) Agency. An SC clearance is a prerequisite for Host Nation personnel unescorted access to the Network Closets and cabling systems and is not for the purposes of access to any classified ‘Secret’ (US or UK) or higher information which will not occur. All contractor requests for Clearances including required personal details will be submitted to the applicable site COR for review/action. Contractor will assist each site-specific HAC manager in completing required clearance paperwork. Contractor staff will not be allowed un-escorted access without a current SC Clearance issued for the purpose of this agreement or a prior version. Companies with management processes agreed with DBS NSV for issuance of NSV Clearances shall provide satisfactory vetting certificate (provided by the MOD) of existing staff Clearances to the COR to enable USAF consideration for site entry authorization and duty performance start.

4.5.3. Controlled Area Access. The contractor shall initially contact the specific site COR for the appropriate point of contact (POC) for the controlled area in question. The Contractor shall then contact the POC to gain access, as required, this process is in constant review and may change at any time. Afterwards the contractor shall keep a record of the contact details for said area on hand. At RAFM the COR will coordinate access, not the contractor directly. One-week advance notice is required from the Contractor to the government in order to coordinate entry into secure spaces and arrange a mutually convenient appointment.

4.5.4. The Contractor shall be responsible for safeguarding of any/all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

4.6. HOURS OF OPERATION. The Contractor shall to the maximum extent possible perform non-emergency installation, troubleshooting and repair services between the hours of 0800 to 1700, Monday through Friday, UK holidays excluded. United States (US) holidays and any associated family or goal days are provided for informational purposes only. During US holidays, family/goal days access to certain base facilities and locations may be difficult. To the maximum extent possible, the contractor shall coordinate such access in advance to preclude any issues.

4.6.1. Applicable US and UK Holidays are:

a. New Year’s Day - Jan 01 - US & UK

b. Martin Luther King’s Birthday - 3rd Mon in Jan - US

c. Presidents Day - 3rd Mon in Feb - US

d. Good Friday - Friday before Easter - UK

e. Easter Monday - Mon after Easter - UK

f. Bank Holiday - First Monday in May - UK

g. Spring Holiday / Memorial Day - Last Monday in May – UK / US

h. Juneteenth - June 19 - US

i. Independence Day - July 04 - US

j. Late Summer Holiday - Last Monday in Aug - UK

k. Labor Day - First Monday in Sep - US

l. Columbus Day - 2nd Monday in Oct - US

m. Veterans Day - Nov 11 - US

n. Thanksgiving Day - 4th Thursday in Nov - US

o. Christmas Day - Dec 25 - US / UK

p. Boxing Day - Dec 26 - UK

When a holiday falls on a Sunday, the following day is also a holiday, when a US holiday falls on a Saturday; the preceding day is also a holiday. When a UK holiday falls on a Saturday or a Sunday, the following Monday is a holiday, if both Christmas and Boxing Day fall on a weekend, the following Tuesday is also a holiday.

4.6.2. Base Closures. Information regarding RAF Mildenhall and RAF Lakenheath/RAF Feltwell base closures due to inclement weather can be obtained by calling the Lakenheath Base Weather Line on 01638 523541. For RAF Mildenhall call 01638 543541. For RAF Alconbury call 01480 844636 and RAF Croughton/Fairford call 01280 708020.

4.7. CONSERVATION OF UTILITIES. The Contractor shall make sure employees practice utilities conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

4.7.1. Lights shall be used only in areas where work is actually being performed.

4.7.2. Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

4.7.3. Water faucets or valves shall be turned off when not in use.

4.7.4. Turning off electrical equipment items when not in use.

4.8. AIRFIELD PRECAUTIONS.

4.8.1. Performance under this BPA shall require the Contractor to operate vehicles and/or perform services on Government installation airfields such as aircraft taxiways, access roads, parking ramps, aprons and infield areas. When performing in these areas, the Contractor shall ensure the following practices are adhered to, to prevent damage to aircraft (This paragraph is applicable to RAF Fairford, RAF Lakenheath, and RAF Mildenhall): Each location requires parties requiring airfield access to participate in that installation’s access course and abide by the site-specific rules. Contactors shall not drive on the airfield until all requirements are fulfilled. If a specific eye exam is required, it is the Contractor’s responsibility to obtain.

4.8.2 The contractor(s) shall ensure an appropriate number of personnel and/or sub-contractors are in possession of flight-line driver’s licenses and Contractor Vehicle passes for use on the flight-line. Personnel driving on the airfield must complete airfield driver’s training or be escorted by a vehicle driver possessing a valid AF Form 483, Certificate of Competency, prior to entry to the airfield. Sponsoring agency [contractor] will provide an airfield qualified escort for personnel working on the airfield. Personnel acting as an escort must be authorized and certified to drive on the airfield. Personnel must also possess a Restricted Area Badge (RAB) obtained via Base Security Manager.

Contractor personnel and/or sub-contractors shall be responsible for escorting their staff on the flight-line area when needed. The respective USAF site Airfield Office will provide applicable on-site training and certify contractor staff as flight-line qualified. Contractor staff shall comply with all airfield signs, markings and Control Tower Signals as instructed. Contractor staff will not drive on the flight-line until trained and certified as qualified by the USAF site Airfield Office. Contractors shall coordinate training via the applicable site COR.

4.9. QUALITY STANDARDS. The Contractor shall perform all work on this agreement in accordance with all UK and US industry standards for telecommunications and where required power installations, AF regulations and standards to include base-specific documentation to include ‘Base Standards’ published by individual Units Civil Engineering Squadron. Copies of each Base Standards is available via site specific CORs. See Attachment 1 for an example list of standards.

SECTION 5. DEFINITIONS

5.1. GENERAL DEFINITIONS

5.1.1. Communications Focal Point. (CFP) The CFP is a 24/7 work-center working directly for the base Communications Officer and is responsible for tracking and managing all communication outages and faults.

5.1.2. Quality Assurance. Is the systematic measurement, comparison with a standard, monitoring of processes and an associated feedback loop that confers error prevention. For purposes of this agreement, quality assurance refers to the work performance of the contractor.

5.1.3. Quality Assurance Evaluator. A functionally qualified government person who monitors the contractors’ performance ensuring the work accomplished meets government standards. In this instance a role performed by the COR and assisted by government Quality Assurance staff (i.e. SCQ).

5.1.4. Quality Control. Those actions taken by a Contractor to control the quality of outputs to ensure that they conform to the agreement requirements.

5.1.5. Restoral Plan. Established emergency plans to ensure the base essential infrastructure is restored in a reasonable time acceptable to the USAF.

5.1.6. Maintenance. Maintenance is defined as work required due to the normal wear and tear of the “cable plant” and the “premise wiring”. This shall also include repair and restoral work required due to system damage on the part of the contractor, the Government or other non- contractor agencies.

5.1.7. Normal Site Duty Hours. Monday thru Friday 08:00-17:00, UK Public Holidays excluded.

5.1.8. Base Standards. The formal guide for planning of works on USAF installations which include telecoms and communications directives and published by USAF Civil Engineering Squadrons. (e.g. The RAF Mildenhall Base Standards and The RAF Lakenheath Architectural Compatibility Guide Design Standards.)

5.2. TECHNICAL DEFINITIONS.

5.2.1. Air Blown Fiber Optic Cable. A method of installation of fiber optic cable whereby compressed air is utilized to blow fiber optic strands through preinstalled tubing commonly referred to as Microduct.

5.2.2. Microduct. A system of small diameter PVC tubing that is installed between facilities to serve as a conduit through which air blown fiber optic strands are installed. Microduct is permanently installed, normally in underground duct, and can be repaired by simple splice methods allowing air blown fiber to be re-blown if necessary without the necessity for splices in the fiber optic cable.

5.2.3. AFRTS. Under separate contracting efforts, the Government has provided AFRTS to all DoD UK installations. AFRTS is a reserved specific frequency band on all new cable systems installed on DoD military installations and Military Housing areas. This requirement is necessary to ensure that American National Television System Committee (NTSC) television receivers and related products shall operate on new and existing cable systems. AFRTS signals are injected via the USAF owned CATV Head-End Suites onto the USAF cable system (inc Digital Line Amplifiers (DLAs) and splitters) for distribution.

5.2.4. Cyber Infrastructure Work Center: The work-center at each base controlling operation and maintenance of the USAF communications infrastructure.

5.2.5. Information Transfer Node (ITN). Information transfer nodes are major distribution hubs for the fiber optic distribution system. ITNs contain Ethernet switches and multi-strand single mode and multi-mode links to each other primary ITNs to form the network backbone.

5.2.6. Multimode Fiber. Multimode fiber has a relatively large diameter, typically 50-62.5 micron. Multimode fiber is driven by less coherent Light Emitting Diode light sources. Although multimode fiber has greater loss over distance it is driven by less expensive equipment which is more tolerant in alignment, safer to operate and less expensive to maintain.

5.2.7. Single mode Fiber. Single mode fiber is low loss high bandwidth fiber of approximately 6-10 micron diameter. As its name implies, laser light is transmitted through the fiber in one primary propagation mode. Greater distances and higher bandwidths can be obtained through single mode fiber although at higher cost in laser end equipment required to drive it.

5.2.8. Tight Jacket/Tight buffered/Loose tube/Gel & non-Gel filled fiber optic cables. Sometimes called drawn fiber can either be Single mode, Multimode or a combination of both. This type of fiber is normally drawn through existing or new PVC ducts. The capacity of drawn fiber can consist of multi-strands ranging upward to approximately 48 in one jacket.

Attachments:

1. List of Relevant British and American Standards

2. Government proposed price list for anticipated works

3. Quality Assurance Surveillance Plan (QASP)

Attachment 1 List of Relevant British and American Standards

Health and Safety at Work Act 1974 The Confined Spaces Regulations 1997 Working at Height Regulations 2005 Control of Asbestos Regulations 2012 New Roads and Street Works Act 1991 UK Building Regulations UK Building Regulations, Approved Document B (Fire Safety) Volume 2: Buildings Other Than Dwellings UFC 3-580-01: Telecommunications Interior Infrastructure Planning and Design UFGS 26 20 00: Interior Distribution System UFGS 27 10 00: Building Telecommunications Cabling System UFGS 27 21 10.00 40: Fiber Optic Data Transmission System Military Handbook 419, Grounding, Bonding and Shielding for Electronic Equipments and Facilities.

Defense Information Systems Agency (DISA) Network Services DISN Implementation Standards JSP 375 Vol 3 Chapter 4 Safety Rules & Procedures

British Standards Institution (BSI) Standards.

BS 6701 Telecommunications equipment and telecommunications cabling – Specification for installation, operation and maintenance.

BS EN 50173 parts 1-6 : Information technology (Generic cabling, Office premises. Industrial premises. Data centers premises, homes, Distributed building services.)

BS EN 50174- parts 1-3: Information technology- Cabling installations- (Specification and quality assurance, inside buildings and outside buildings).

BS EN 50310: Telecommunications bonding networks for buildings and other structures. BS EN 50346: Information technology- Cabling installations- Testing of installed cabling.

BS EN 61935-1: Specification for the testing of balanced and coaxial information technology cabling. Installed balanced cabling as specified in ISO/IEC 11801-1 and related standards

BS 6266: Fire protection for electronic equipment installations. BS 6396: Electrical systems in furniture Specification.

BS EN ISO 7083: Technical product documentation.

BS 7671: Requirements for electrical installations. IET Wiring Regulations.

BS 8492: Telecommunications equipment and telecommunications cabling. Code of practice for fire performance and protection.

BS EN 12825: Raised Floor Access.

BS ISO/IEC 14763 parts 1-3 : Information technology- Implementation and operation of customer premises cabling - Planning and Installation, Testing of optical fiber cabling.

BS EN 50098 parts 1-2: Customer premises cabling for Information Technology - ISDN basic access. And 2048 kbit/s ISDN primary access and leased line network interface.

BS EN 50288 parts 1-12 Multi-element metallic cables used in analogue and digital communications and control

BS EN 50468: Resistibility requirements to overvoltage and overcurrent due to lightning for equipment having telecommunication ports

BS EN 60603 parts 1-14 Connectors for electronic equipment BS IEC 61000 parts 1-6 Electromagnetic compatibility (EMC)

BS EN 61935-1: Specification for the testing of balanced and coaxial information technology cabling. Installed balanced cabling as specified in the standards series EN 50173BS

EN 62305-parts 1-4: Protection against lightning- Part 1: General principles. - Part 2: Risk management, Part 3: Physical damage to structures & life hazard and Electrical & electronic sys BS EN IEC 62368: Audio/video, information and communication technology equipment - Safety requirements PD CLC/TR 50173-99- parts 1 and 2: Cabling guidelines in support of 10 GBASE-T and: Information technology — Implementation of BCT applications using cabling in accordance with EN 50173-4

American National Standards Institute (ANSI) accredited Telecommunications Industry Association (TIA)/Electronic Industries Alliance (EIA) Standards. Latest revision and addendum must be used.

Telecommunications Building Cabling (Wiring) Standards and Addendums

TIA-526-7 and 14 - Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant, Adoption of IEC 61280-4-2 edition 2: Fiber-Optic Communications Subsystem Test Procedures – Part 4-2: Installed Cable Plant – Single-Mode Attenuation and Optical Return Loss

TIA-568 SET - COMMERCIAL BUILDING TELECOMMUNICATIONS CABLING

STANDARD SET, Optical Fiber Cabling and Components Standard, Broadband Coaxial Cabling and Components Standard

TIA-569 Telecommunications Pathways and Spaces

TIA-570 Residential Telecommunications Infrastructure Standard TIA-598 Optical Fiber Cable Color Coding

TIA 606 - Administration Standard for Commercial Telecommunications Infrastructure

TIA-607 - Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises.

TIA-758 - Customer-owned Outside Plant Telecommunications Infrastructure Standard TIA-862 - Structured Cabling Infrastructure Standard for Intelligent Building Systems TIA-942 - Telecommunications Infrastructure Standard for Data Centers

TIA-1005 - Telecommunications Infrastructure Standard for Industrial Premises TIA-1179 - Healthcare Facility Telecommunications Infrastructure Standard TIA-1152-A - Requirements for Field Test Instruments for Twisted-Pair Cabling