ISP - PinPoint 8-26-2026.pdf

Request Form to Division of Purchasing (DOP)

Sole Source Authorization - SSA - New

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID 22413

Generated after Receipt by DOP

Year

Requestor Information

Agency Name* Idaho State Police

Agency Acronym*

ISP

Requestor Name* Olivia Sorenson

Phone* 208-884-7033

E-mail* olivia.sorenson@isp.idaho.gov

Property Being Purchased:* PinPoint ToxBox Plates

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption*

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:olivia.sorenson@isp.idaho.gov

Additional Questions*

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).

Sole Source Authorization

IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Fiscal Year*

FY27

Type of Request*

New

Renew (Agency wishes to extend an existing sole source authorization)

Amend (Check this box to request a change to the goods/services, term or other conditions of the

SSA)

Both Renew and Amend

New

Name of Requested Vendor* PinPoint Testing

Desired Term in Years*

Anticipated Total Cost (for full desired term):

$500,000.00

Do you anticipate the need for renewals?

Yes No

Property* Describe the property you are seeking

PinPoint ToxBox Plates, proprietary laboratory testing plates used in ISP Forensic Services’ validated toxicology testing methods. The plates are manufactured exclusively by PinPoint and are specifically required for the laboratory’s established analytical processes.

Justification* Check all that apply

Sole source provider of a licensed or patented good or service

Sole manufacturer AND distributor

Sole provider of factory-authorized/warranty service

Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Business Need* Describe the Agency's business need for the requested property

The Agency requires PinPoint ToxBox Plates to conduct validated toxicology testing. The plates have been used successfully for approximately ten years and are necessary to maintain consistent, reliable, and accurate testing results without costly method revalidation.

https://adminrules.idaho.gov/rules/current/38/380501.pdf

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Description* Describe what makes the identified property unique. Why is it the only property that could meet your business need?

PinPoint ToxBox Plates are unique because they are proprietary products manufactured exclusively by PinPoint. No other manufacturer produces plates that are known to meet the laboratory’s validated toxicology testing method requirements. The laboratory has used PinPoint ToxBox Plates for approximately ten years, and its analytical methods have been specifically validated using these plates. This established validation, combined with the proprietary nature of the product, makes the ToxBox Plates uniquely suited to the Agency’s current testing processes.

Replacing the ToxBox Plates with an alternative product would require extensive evaluation and revalidation of the laboratory’s analytical methods to demonstrate that the substitute performs equivalently. This would require significant staff time, laboratory resources, and expense and could potentially interrupt testing services. Additionally, the laboratory is not aware of another product that could be substituted while maintaining the current validated method. The laboratory has optimized its use of the ToxBox system to support efficient and cost-effective toxicology casework.

PinPoint has also demonstrated consistent product quality, reliability, technical support, and customer service throughout the Agency’s approximately ten years of use. These factors further support the continued use of the identified property to meet the Agency’s established testing requirements.

Alternatives* Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?

The Agency researched potential alternative sources by contacting two vendors available through statewide contracts to determine whether they could provide the required ToxBox Plates or an equivalent product. Both vendors confirmed that they do not source or provide PinPoint ToxBox Plates or an equivalent product that would meet the Agency’s validated toxicology testing requirements.

No suitable alternative source was identified through this research. Because the ToxBox Plates are proprietary to PinPoint and the Agency’s analytical methods have been validated specifically using these plates, products from the vendors contacted would not meet the Agency’s current business needs without significant method evaluation and revalidation.

File Upload and Certification

Notes

File Upload

PinPoint_Sole Source Letter_8.6.26.pdf 566.86KB

Maximum File Size 250 MB

Agency Certification*

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.

Signature* Date Submitted* 2026-08-20

Approval - SSA

Administrator Intends to approve*

Yes No

(Pending legal notice and appeal period)

Optional Posting?* This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

DOP Signature*

DOP Printed Name* Mike Gwinn

DOP Title* Deputy Administrator

Date Time 2026-08-26