ISP - Peak Performance softeware 10-28-2026.pdf

Request Form to Division of Purchasing (DOP)

Sole Source Authorization - SSA - New

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID 26027

Generated after Receipt by DOP

Year

Requestor Information

Agency Name* Idaho State Police

Agency Acronym*

ISP

Requestor Name* Olivia French

Phone* 208-884-7033

E-mail* olivia.french@isp.idaho.gov

Property Being Purchased:* Software interface between Peak Performance and CPI's OpenFox Messenger

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption*

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:olivia.french@isp.idaho.gov

Additional Questions*

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).

Sole Source Authorization

IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Fiscal Year*

FY27

Type of Request*

New

Renew (Agency wishes to extend an existing sole source authorization)

Amend (Check this box to request a change to the goods/services, term or other conditions of the

SSA)

Both Renew and Amend

New

Name of Requested Vendor* Peak Performance Solutions

Desired Term in Years*

Anticipated Total Cost (for full desired term):

$6,000.00

Do you anticipate the need for renewals?

Yes No

Property* Describe the property you are seeking

The requested property is a software interface that integrates BCI’s existing Peak Performance training and certification management system with CPI’s OpenFox Messenger. The interface enables the automatic transfer and updating of completed training certifications between the two systems. The integration is configured to support Idaho’s existing systems and operational requirements, allowing BCI to maintain accurate certification records, streamline administrative processes, and support compliance with CJIS Security Policy requirements.

Justification* Check all that apply

Sole source provider of a licensed or patented good or service

Sole manufacturer AND distributor

Sole provider of factory-authorized/warranty service

Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Business Need* Describe the Agency's business need for the requested property https://adminrules.idaho.gov/rules/current/38/380501.pdf

BCI requires an automated interface between Peak Performance and CPI’s OpenFox Messenger to maintain accurate training certification records. The integration eliminates duplicate manual entry, reduces errors, improves efficiency, and supports compliance with CJIS Security Policy requirements.

This field has a 300 character limit

Description* Describe what makes the identified property unique. Why is it the only property that could meet your business need?

The Bureau of Criminal Identification (BCI) currently utilizes Peak Performance to administer and track CJIS Security Awareness Training, agency-specific training and testing, and audit management activities for criminal justice agencies throughout Idaho. The platform supports BCI's statewide responsibilities for maintaining training certifications and monitoring compliance with FBI Criminal Justice Information Services (CJIS) Security Policy requirements.

The requested property is a software interface that connects Peak Performance with CPI's OpenFox Messenger, which is utilized by Idaho's criminal justice agencies. Peak Performance works directly with CPI to provide an interface that automatically transfers completed training certifications between the two systems, eliminating the need for duplicate manual data entry and reducing the potential for errors.

Because each state's systems and operational requirements differ, the interface must be configured specifically for Idaho's existing systems and processes. The requested interface is designed to work with BCI's established Peak Performance platform and CPI's OpenFox Messenger, allowing certification information to be transferred without replacing or modifying BCI's existing training management processes.

The interface's compatibility with these existing systems, its ability to automate certification updates, and its configuration for Idaho's operational requirements make it uniquely suited to meet BCI's business needs. Maintaining this integration allows BCI to continue utilizing its established training, certification, and audit management processes while improving the accuracy and efficiency of certification reporting.

Alternatives* Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?

BCI has explored alternative training and compliance management platforms through discussions with representatives from other law enforcement software providers, including Idemia and Diverse Computing. Based on these discussions, BCI has not identified an alternative solution that provides the same combination of CJIS Security Awareness Training, agency-specific training and testing, and audit management capabilities currently utilized through Peak Performance.

Although other platforms may offer individual training or compliance management functions, the alternatives reviewed did not demonstrate the same integrated capabilities necessary to support BCI's statewide operations.

Additionally, Peak Performance has an established working relationship with CPI to provide an interface between Peak Performance and OpenFox Messenger. This interface is configured for Idaho's existing systems and allows training certifications to be automatically updated between the two platforms. Alternative solutions would require additional research, development, and configuration to establish comparable functionality and compatibility with BCI's existing systems.

Replacing the current solution could also require changes to established training and certification processes, migration of existing records, and additional staff training. These changes would introduce potential costs, operational disruptions, and risks to the accuracy and continuity of certification reporting.

Based on the alternatives explored, BCI has not identified another solution that meets its current operational and integration requirements without additional system development or modifications to existing processes. Continuing with the established Peak Performance interface allows BCI to maintain its existing systems while ensuring accurate, efficient, and consistent certification reporting.

File Upload and Certification

Notes

File Upload

ID Audit Sole Source 2026.pdf 242.14KB

Maximum File Size 250 MB

Agency Certification*

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.

Signature* Date Submitted* 2026-10-28

Approval - SSA

Administrator Intends to approve*

Yes No

(Pending legal notice and appeal period)

Optional Posting?* This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

DOP Signature*

DOP Printed Name* Mike Gwinn

DOP Title* Deputy Administrator

Date Time 2026-10-28