Amendment 02 to RFP 369951.pdf
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- Attached to
- Fermilab-Weather Station-369951
- Solicitation number
- ISD-369951-DG
About this file
This document is an Amendment to Solicitation (Request for Proposal) for a Weather Station project at Fermilab, Amendment No. 02, issued on September 18, 2025. The amendment provides responses to 18 questions from prospective offerors, clarifying key project details such as personnel roles, electrical requirements, and construction specifications. Notable clarifications include: the Project Manager and Superintendent can be the same person, THHN building wire is acceptable, Fermilab will only provide wildlife guards, and directional boring is required for the 2" PVC conduit. The proposal close date has been amended to 3:00 PM CT on September 22, 2025. Multiple aspects of the project, including panel mounting, breaker ratings, and specific technical details, were referred to the Scope of Work for further guidance. No drawings will be released for bidding purposes, and potential bidders are instructed to acknowledge the amendment by returning a signed copy.
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AMENDMENT TO SOLICITATION
AMENDMENT NO.
DATE OF AMENDMENT:
September 18, 2025
SOLICITATION (REQUEST FOR PROPOSAL) NO.
ISD_369951_DG
DATE RFP ISSUED:
August 12, 2025
PROJECT NO.
N/A
PROPOSAL CLOSE (DUE) DATE (AMENDED):
Current: 3:00 PM CST on September, 2025 NEW/AMENDED: 3:00 PM CT on Sep 22, 2025
TITLE OF PROJECT:
Weather Station Offerors must acknowledge this Amendment prior to the hour and date set forth in the solicitation by the following method:
1. Return the Amendment with a signature on the acknowledgment signature line.
If by virtue of this Amendment you desire to change an offer already submitted, such change may be made by email making reference to the Solicitation and this Amendment and it is received prior to the due date and time set for proposals.
The above referenced Solicitation is amended as follows:
This Amendment to the RFP is being issued to provide responses to questions from prospective offerors.
1. Due to the size of this project, can the Project Manager and Superintendent be the same person?
Yes
2. If solar panels will not be decommissioned, will EC need to bring the associated install into NEC compliance?
No
3. For insurance requirements, if our subcontractors have no employees and self-perform work, can the workers compensation requirements be waived (Illinois workers compensation law allows)?
Union requires
4. Will designated storage be provided to the Contractor during the project lifetime for non-hazardous / toxic supplies (Conduit, Cable, Tools)?
No
5. Will the Contractor need to provide Porta Potty, or will toilet facilities be provided?
No
6. Can you please specify what material will FERMILAB provide?
Wildlife Guards Only
7. Will 25kva single phase 12470Y/7200 - 240/120-volt pole mounted transformer be provided by
FERMILAB?
No, Refer to the Scope of Work
8. Will 5/8”x8’ ground rod and #4-sol ground wire to arrestor be provided by FERMILAB?
No, refer to the Scope of Work
9. Will 2" PVC and STEEL U-Guard be provided by FERMILAB?
No, refer to the Scope of work
10. Bullet number 2 states we are installing a provided reconditioned 25kva single phase 13.800/8000 - 240/120-volt pole mounted transformer. Is Fermilab providing this transformer?
No, refer to the scope of work
11. Is there a detail of the concrete pad?
No
12. We are NOT able to access the A/E Design Guides nor the FESS specific building codes via Fermilab's website. Can prospective bidders be granted access and if not, can you provide clarification for the following:
a. What edition of the NEC does FESS utilize?
Most CURRENT
b. For the Copper #1 Feed from Transformer to Weather station, can we use building wire THHN or is there a specific type of building wire Fermilab requires? (THHW, UF, ETC)
YES THHN
13. Will the 100A panel also be mounted on the unistrut rack along with Disconnect or will it be mounted on the Weather Station building?
Refer to the Scope of Work
14. Can you specify the KAIC rating for the breakers and panel?
Refer to the Scope of Work
15. Can you specify if aluminum or copper bus panel can be used?
Refer to the Scope of Work
16. SOW does not mention anything about a power meter to take readings of load utilization for the Weather station building, Can you please confirm whether this building requires an electrical meter enclosure?
No meter No Building
17. For trenching, if we decide to trench vs directional boring, can you specify:
Directional Bore ONLY
a. For the 2" PVC, is it schedule 40 conduit or schedule 80?
b. Specify the depth requirements for the PVC conduit, is 24" below grade acceptable?
c. The trench is for a single PVC 2" Raceway that is providing power to the weather station building, since we are NOT running multiple raceways, i.e. duct banks, can we backfill the trench with the excavated earth (and compact as necessary between layers)?
i. if not, can we backfill with crushed rock and then the excavated earth or do we need to encase the single raceway in concrete?
18. Will Drawing be released for bidding purposes?
No
All other terms and conditions as referenced under the subject RFP remain unchanged.
Kindly acknowledge receipt by signing and returning one (1) copy of this Amendment.
Company Name
Signature & Date
Name & Title of Individual
Fermi Forward Discovery Group, LLC Kirk Road & Wilson St.
P.O. Box 500, MS 312
Batavia, Illinois 60510-0500 USA
Dasia Guthrie Subcontract Administrator
(630) 840-2494 dguthrie@fnal.gov
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