ISBEE FBO Sources Sought FY26.pdf

ISBEE – Indian Small Business Economic Enterprise Set-aside SOURCES SOUGHT

Indian Health Service (IHS), Phoenix Area Office on behalf of Phoenix Indian Medical Center is conducting this Sources Sought to identify contractors who could provide:

1 each – Twin Tank Water Softener System to include associated plumbing supplies, labor, installation, and deliver.

Justification

The existing water softener brine tank at Phoenix Indian Medical Center has reached the end of its service life and requires replacement with a new system to ensure continued safe and reliable operation. Due to age-related deterioration, the current tank is increasingly susceptible to structural weakness, sludge accumulation, salt bridging, inefficient regeneration, and potential bacterial growth, all of which compromise softening efficiency and system reliability. Replacing the tank is necessary to maintain consistent water quality, protect critical hospital equipment, prevent unplanned downtime, and support uninterrupted patient care operations.

This procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items.

Vendor shall be an Original Equipment Manufacturer (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The quote/response to sources sought MUST include a copy of the authorized distributor letter from the manufacturer to verify that the vendor is an authorized distributor of the products being quoted. The quote/response must also include reps and certs – identifying vendor as Indian Small Business Economic Enterprise/Native American-owned small business or offer will not be considered

The Government will not split this requirement. Quotes must include all aspects of this RFQ – all equipment, services, and options (if applicable)

Place of Performance/delivery/service:

Phoenix Indian Medical Center

4212 N. 16th Street, BLDG 9

Phoenix, AZ 85016

This is not a Request for Proposal (RFP). Indian Health Service is utilizing this tool as part of market research. Your responses will assist IHS in the development of its possible RFQ/RFP and in determining whether any type of small business set-aside is possible for this procurement or whether full and open competitive procedures should be utilized. Please respond identifying all of your socio-economic status in accordance with SBA size standard. Reference: Final Rule on

Buy Indian Act. (SET ASIDE FOR Native-owned Small business) ISBEE

Payment will be made through IPP (Invoicing Processing Platform)

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022) will apply when this requirement is solicited and awarded. As stated:

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting

Officer's written authorization with each payment request.

(END OF CLAUSE)

The subcontracting limitations are outlined in FAR 52.219-3, 52.219-14, 52.219-27, 52.219-29, and/or 52.219-30, as appropriate.

Please send your response to Phil Wendzillo at phillip.wendzillo@ihs.gov, subject title

“IHS1526833 Sources Sought for Twin Tank Water System” no later than 5:00 PM EDT on May

31, 2026.

mailto:nestor.noble@ihs.gov