IRS-Roll_Paper RFI.pdf

INTERNAL REVENUE SERVICE (IRS)

REQUEST FOR INFORMATION (RFI)

IRS CORRESPONDENCE SERVICES

ROLL PAPER (IRS-ROLL_PAPER)

MARCH 21, 2025

BACKGROUND

The Internal Revenue Service (IRS) is an agency within the U.S. Department of the Treasury (USDT) responsible for administering and enforcing federal tax laws. It collects taxes, processes tax returns, and provides guidance to taxpayers, ul mately suppor ng cri cal Government func ons and services.

Correspondence Produc on Services (CPS) has a recurring requirement to purchase roll paper for the purpose of prin ng correspondence with taxpayers.

PURPOSE

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for market research, planning and informa on purposes and is not to be construed as a commitment by the U.S. Government to issue a subsequent solicita on (Request for Proposal, etc.). This RFI does not commit the U.S. Government to contract for any supply or service. IRS is not seeking proposals at this me. Further, IRS will not accept unsolicited proposals in response to this RFI. Par cipants in this market research are advised that the U.S. Government will not pay any costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party's expense. Responses to this RFI will be used to iden fy poten al sources, vehicles and set asides for specific small business classifica ons. Therefore, while not responding to this RFI does not directly preclude a vendor from par cipa ng in a future solicita on, not responding to this RFI could impact procurement decisions that affect a vendor’s ability to par cipate in any poten al future solicita on(s). There is no funding set aside for this requirement at the me of this RFI.

In order to establish an Independent Government Cost Es mate (IGCE), the Government is encouraging vendors to provide standard or catalog pricing for the services/products outlined in this RFI. Please note that this is not a request for formal proposal or price quote.

IRS may use the responses to this RFI in developing a procurement strategy. IRS will weigh the capability, quality and expected lifecycle of the proposed solu ons, technical environment, flexibility and adaptability to future needs, the quality of the implementa on plan, me to implement, total cost of ownership of the system, and the level of risk in considera on of the formal procurement strategy. The informa on provided in this RFI is subject to change and is not binding to the U.S. Government. All submissions become the property of the U.S. Government and will not be returned. Responses to the RFI may be used to develop U.S. Government documenta on. Responses to this RFI may be reviewed by U.S.

Government technical experts drawn from staff within IRS and other Federal agencies.

SCOPE

The Department of the Treasury, Internal Revenue Service (IRS), Correspondence Produc on Services (CPS) prints, inserts and mails correspondence to taxpayers and corpora ons from three (3) IRS CPS loca ons, Detroit, MI, Ogden, UT, and Bloomington, IL. IRS currently possesses Ricoh InfoPrint 5000 InkJet Printers and Ricoh VC40000 printers to print the correspondence on 50” diameter rolled paper.

IRS is conduc ng market research via this Request for Informa on (RFI)/Sources Sought No ce (SSN) for the purpose of loca ng prospec ve manufacturers and resellers that provide roll paper according to the specifica ons listed below and in the specifica ons a achment.

IRS roll paper requirements are as follows:

- 17 inches wide, 50-inch diameter roll of 20 lbs. bond paper.

- Paper must be at a minimum 30% post-consumer waste, as per Execu ve Order.

- Rolls of paper must meet packaging and palle zing specifica ons illustrated on the specifica ons a achment.

- Pallets are required. Pallets should be Type III, Group 2 or 3, two-way flush pallet, size: 50-inch diameter rolls: L51 x W 40”, full entry must be on the 40” side. Pallets MUST contain a double support joist on each side of the pallet 1 ½ x 4” running the en re 51” length, for format D 50” diameter roll paper.

NOTE: ALL ROLL STOCK MUST BE SECURED ON PALLETS BY CHOCKS.

NOTE: PALLETS ARE NOT TO BE STACKED ON TOP OF ONE ANOTHER ON THE TRUCK.

SHIPMENTS DAMAGED BY STACKING PALLETS ONE ON TOP OF ANOTHER WILL BE REJECTED

AND THE CONTRACTOR SHALL BE CONSIDERED LATE. CONTRACTOR MUST PLACE TWO

ROLLS ON EACH PALLET.

- PACKING: Each pallet must be wrapped (covering all rolls of paper) completely in a moisture-proof wrapping material (of a strength) that will ensure arrival at des na on in a clean and unmu lated condi on. Rolls should be placed on side and banded with plas c straps that will not break during transit. Bands must go through the core in addi on to over the top.

Corner pads must be u lized on rolls to prevent damage from strapping.

*** Prospec ve vendors are encouraged to review the a ached roll paper specifica ons before providing any response to this RFI.***

RESPONDING TO THIS RFI

Sources able to sa sfy the requirements detailed in the SOW are invited to submit informa on describing their capabili es. Please limit submissions to a MAXIMUM of 15 pages (including cover page, white paper response, diagrams, photos, etc.). Responses shall be provided in Microso Word or Adobe PDF format, using 11 font size and 8.5 x 11-inch pages. No hard copies will be accepted.

Submissions shall be received at IRS via email to Ryan.M.Dolan@irs.gov, no later than 11:59pm eastern Sunday, April 6, 2025. Early submissions are encouraged. IRS reserves the right to review late submissions, however, there is no guarantee of review of late submissions.

Please include the RFI tle “RFI Response to IRS-Roll_Paper- (Company Name)” in the subject line of your email and provide electronic submission (Word or PDF) of your response.

Responses shall include the informa on requested below.

The cover page (one page maximum) shall include the following informa on:

Company Informa on and Single Point of Contact (Name, Title, Contact Informa on) SAM.gov Unique En ty Iden fier (UEI) Addresses- mailing, website, social media Brief Overview of the Company Number of Employees Business Type, NAICS code(s), Company Size (other than small, small business, Service-Disabled

Veteran Owned Small Business (SDVOSB), etc.)

List of any GSA, NASA SEWP, GWAC Contracts or other Federal Contracts similar to this requirement

In addi on to the cover page, the Government requests responses to the ques ons provided in the a achment “RFI Ques ons”. Prospec ve vendors shall limit the responses to the RFI ques ons and any supplemental documenta on, such as diagrams, photos, a achments, tes monials to a MAXIMUM of 15 pages. Responses received by the Government exceeding the 15-page limit will not be reviewed beyond the first 15 pages.

Any company proprietary informa on, performance capabili es, and/or future modifica ons should be clearly iden fied and marked; please segregate proprietary informa on. Please be advised that all submissions are confiden al between the company and the Government, shall be deemed Government property, and will not be returned.

QUESTIONS RELATIVE TO THE RFI

All ques ons regarding this RFI shall be received at IRS via email at Ryan.M.Dolan@irs.gov, and due no later than 11:59pm eastern Wednesday, March 26, 2025, which is nine days prior to the response deadline. All answers to the ques ons will be posted via this publica on on sam.gov.

TERMS & CONDITIONS

This RFI does not obligate the Government to award a contract or otherwise pay for the informa on provided in response. All costs associated with responding to this RFI are solely at the responding party's expense. The Government reserves the right to use informa on provided by respondents for any purpose deemed necessary and legally appropriate. Further, the Government may contact the vendor for addi onal informa on regarding the informa on submi ed as part of this market research effort.

Any organiza on responding to this RFI should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organiza on’s qualifica ons to perform the work.

Respondents are advised that the Government is under no obliga on to acknowledge receipt of the informa on received or provide feedback to respondents with respect to any informa on submi ed.

A er a review of the responses received, a pre-solicita on synopsis and solicita on may be published in Government Point of Entry or other similar source (e.g., GSA E-buy). However, responses to this RFI will not be considered adequate responses to a solicita on.

Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract or agreement. The Government will not be obligated to pursue any par cular acquisi on alterna ve as a result of this RFI. Responses to the RFI will not be returned. Not responding to this RFI does not preclude par cipa on in any future solicita on if one is issued.

The Government reserves the right to contact some, all, or none of the responding vendors for further discussions regarding the RFI response. The IRS will reach out to the point of contact listed on the response should we choose to contact any vendor(s). This discussion is for clarifica on or for further informa on gathering. This exchange should not be misconstrued as the Governments interest to pursue or enter into any contractual agreement or obliga on.