IRMS_SOW.pdf

Statement of Work (SOW)

Project: Repair of Isotope Ratio Mass Spectrometer

GENERAL INFORMATION

1.0 Scope of Work:

The service provider will perform service consisting of:

1) Perform on-site diagnostic evaluation of the IRMS unit to confirm initial diagnosis of:

a. Servicing of mass flow controller that is housed within the analytical instrument, and

b. Servicing of diffusion pump.

2) To conduct required servicing on the mass flow controller and the turbo pump to return the instrument within manufacture’s specifications.

The goal of this ARS project is to repair and return the IRMS instrument to its operational condition. The service provider needs to be fully competent in the use of the IonOS (software to control and access the IRMS) as well as the Isoprime precisION hardware to successfully accomplish these tasks.

2.0 Background:

The USDA-ARS purchased a Elementar IRMS analytical instrument in 2019 and the unit was installed in the USDA-ARS laboratory (St. Paul, MN) in February 2020. There have been numerous difficulties in returning the unit to operation after the COVID laboratory shutdown. With the assistance from the manufacture, there have been at least 2 service items that require attention in to repair the instrumentation. The first is a repair of the mass flow controller (MFC) that is housed within the unit. The second is servicing of the turbopump. The goal of this project is to return the IRMS to operational status.

For this reason, we are requesting service be performed on this instrument to return the unit to operational status. We did attempt to acquire quotes for this service from other service providers (GMI, Full Spectrum, and Pace Analytical Services).

However, the ones that we contacted declined submitting a quote, since they do not service this instrument. Therefore, we are requesting this service directly from the manufacturer.

CONTRACTOR REQUIREMENTS

2.0 Technical Requirements/Tasks:

The service provider will perform these specific tasks:

1. Mass flow controller valve repair and/or replacement:

a. Perform system diagnostic to confirm malfunction.

b. Perform servicing on valve. (Parts for servicing the mass flow controller have already been acquired by the USDA-ARS)

c. Provide documentation of the system performance following repair and/or replacement demonstrating meeting manufacture’s operating performance ranges.

d. Defective parts made available to USDA-ARS for inspection prior to disposal.

2. Turbo pump servicing:

a. Perform system diagnostic to confirm malfunction/servicing necessity.

b. Complete servicing on turbo pump. (Parts for turbo pump servicing have already been acquired by the USDA-ARS)

c. Provide documentation of the system performance following repair and/or replacement demonstrating meeting manufacture’s operating performance ranges.

d. Replacement parts made available to USDA-ARS for inspection prior to disposal.

Delivery schedule: Service to be performed within 60 calendar day from the time of contract award.

3.0 Government Furnished:

The service provider is solely responsible for the entire service. The USDA-ARS owns the IRMS being serviced within the USDA-ARS laboratory located in St.

Paul, MN and housed on the University of Minnesota campus.

The service provider will submit a report to end user at the completion of the service documenting the repair, replacement and demonstration of the adequacy of the repairs that were performed.

4.0 Deliverables / Schedule:

All data/reports generated by the vendor conducting the service will be submitted to Martin duSaire at martin.dusaire@usda.gov within 14 days following service visit.

5.0 Travel:

There is funding provided in the contract to cover travel costs for the servicing personnel according to the following:

- Maximum allowable per diem for St. Paul, MN is $148 for hotel per day and $ 79 for meals per day. (GSA per diem rate for 2023)

- Maximum of 8 hrs of travel time billed out at $110.00/hr

6.0 Contractor’s Key Personnel:

Not applicable

7.0 Security/Safety Requirements:

All non-federal contractors who are working in our space are required to be fingerprinted per the location’s USDA-ARS policy. Additionally, on-site personnel will be required to trained in radioactive material training through the University of Minnesota Safety Training web portal, since radioactive materials are in use in the laboratories. There are no radioactive materials within the room that houses the analytical instrumentation but are present in an adjoining laboratory. Thus, making the radiation training a safety requirement. The personnel will also be briefed on USDA-APHIS requirements for foreign soil that is housed within an adjoining room.

8.0 Data Rights:

All the data generated by the vendor belongs to the government. Electronic copies of all evaluation, diagnostics, and verification samples run on the instrument will be provided to the government.

9.0 Section 508 – Electronic and Information Technology Standards:

Not applicable.