IPD Janitorial SOW 2026.docx

JANITORIAL SERVICES

This statement of work (SOW) describes the requirements for the Contractor to provide cleaning services for the industrial facility 2 business days a week (Tuesday and Thursday) and are expected to be onsite for a minimum of six hours each days to complete daily (Tuesday/Thursday), weekly and monthly requirements.

LOCATION: CG Industrial Production Detachment (IPD)

PROJECT MANAGER: CPO Joseph Medfisch Office: (314)771-6044 Fax: (314)772-7298 (And/or his designated representatives)

WORK HOURS: Tuesday and Thursday 7am – 1500pm only Work day will be no less than 6 hours per work day

WORK AREAS: Business Offices, conference rooms, civilian lounge, male and female bathrooms, male and female locker rooms, Computer rooms and offices in computer rooms, hallways, front entrance area, Second deck break room, stairway leading to second floor, second deck office space, second deck bathrooms (2), Second deck offices (2), office in center bay, office in carpenter shop.

Scope of Work

1. These work item describe the requirements for the contractors to clean the following area: (Each will be broken down by specific task on a Daily, Weekly, and Monthly basis

LOBBIES AND CORRIDORES

Tuesday and Thursday

1. Dust horizontal surfaces to six feet

2. Clean fingerprints from walls, doors, and handles

3. Wash entry glass and door frames

4. Vacuum carpets wall-to-wall (as applicable)

5. Clean and sanitize drinking fountains

6. Clean building directory boards (as applicable)

7. Dust picture frames (as applicable)

8. Clean fingerprints and soil from lobby furniture

9. Remove litter from planters

Weekly

1. Dust door surfaces and frames (special attention required to hinged side)

2. Spot clean painted wall surfaces

3. Clean and polish entrance threshold plates

4. Vacuum upholstered furniture ( as applicable)

5. Completely dust planters (as applicable)

6. Polish unfinished bronze, brass , chrome , and metal surfaces

Monthly

1. Machine clean and polish resilient floors

2. Clean and polish stainless, chrome and metal surfaces

3. Dust exterior surfaces of light covers and diffusers

GENERAL OFFICES, PRIVATE OFFICES LOUNGES, AND MEETING ROOMS BOTH DOWNSTAIRS AND UPSTAIRS

Tuesday and Thursday

1. Solid waste collection

a. Gather all waste and remove to storage area designated for trash by building owner representative

b. Remove only what is waste receptacles or otherwise clearly marked as waste, trash, etc..

c. Dam/ Dust where necessary

d. Keep wastebaskets free of dust, debris, and residue

e. Replace liners as needed

f. Recycled papers are to be collected and removed as designated by building owner representative

2. Hard surface floors

a. Sweep all hard floors surfaces with treated dust mop

b. Keep all areas clean and free of trash and foreign matter

c. Remove dust from corners, behind radiators, under furniture, behind doors, and where sweepings were pick up.

d. Damp mop, keeping floors free of streaks, mop strands and skipped areas

e. Keep walls baseboards and other surfaces free of splash

f. Spot clean spillage from floor

3. Carpet spotting

a. Clean spills from carpeted areas

b. Remove smudges, marks, or spots without causing unsightly discoloration.

c. Extensive spots, spills, etc that require shampooing or extraction will be cleaned during the next scheduled carpet cleaning

4. Carpet vacuuming

a. Vacuum all carpeted areas

b. Vacuum so that nap lies in one direction

c. Remove staples from carpet

5. Dust and soil removal

a. Remove all dust streaks from surfaces

b. Remove all dust, soil, water stain, spots, streaks, and smudges from surfaces

c. Remove dust corners, crevices, moldings, and ledges

d. Dust ledges, sills, flat surfaces to six feet high

e. Keep desk tops and horizontal surfaces of counters, credenzas, and low files free of dust and spills

f. Keep glass desk top free of soil, dust, streaks, and spots

g. Keep railing, ledges, grills, fire apparatus, doors, and radiators dust free

h. Keep all available horizontal surfaces free of obvious dust

i. Keep dusted surfaces free of oils, spots, or smudges while using tools for dusting

j. Damp wipe hand marks, smudges, soil, dust, and , spots from walls and wainscoting

k. Polish kick plates, push plates, and push bars to a lustrous appearance

l. Polish metal surfaces and bright work to remove smears, stains, and finger marks, and to provide a uniform luster

6. Telephones, desk accessories and paper

a. Dust telephones and desk accessories as needed

b. DO NOT DISTURB PAPERS ON DESK

7. Furniture

a. Dust spot wipe chairs for soil and prints as needed

b. DO NOT DISTURB PAPERS ON FURNITURE

8. Glass

a. Spot clean from entry glass

9. Doors, door frame, and thresholds

a. Spot clean doors and door frames as needed

b. Dust inside of all door jams

c. Keep thresholds clean and free from oil, grease, soil, and grime.

d. Remove debris from metal thresholds

10. Walls and switch plates

a. Spot clean walls and wall switch plates as needed

11. Lights, blinds, and drapes

a. Leave on only designated light(such as lobby lights)

b. Leave Venetian blinds and drapes in uniform order: down and closed unless otherwise specified

c. Dust blinds

12. Repairs and emergencies

a. Report damage or needed repairs to building office (use log book to document this report)

13. Tile floor

a. Damp mop with special attention to corners and scuff marks.

WEEKLY

1. Dust air supply vents and return vents

2. Vacuum carpets wall-to-wall, including carpet edges, under and behind furniture

3. Vacuum upholstered furniture including under and behind cushions

4. Wash all doors, frames, handles, and plates to remove solid build-up as needed

MONTHLY

1. Wash waste receptacles that do not have plastic liners

2. Wash inside of office windows

3. Wash outside office windows

RESTROOMS MAIN FLOOR AND SECOND

Tuesday and Thursday

1. Empty all waste receptacles and replace with liner

2. Clean and wipe all metal work

3. Clean and refill all dispensers (soap, paper towel, towel paper)

4. Insure paper products, soap, etc are ample for the days use

5. Sweep and mop floor with bleach (give attention to corners and participation bases boards)

6. Empty sanitary napkin waste containers, replace bags

7. Clean fixtures

a. Porcelain fixtures (wash basins, urinals, toilets, etc...)

b. Polish metal fittings

8. Clean mirrors (Windex, leaving clean and free of soil, dust streaks, and spots

9. Clean and disinfect wash basins, toilets bowl, and urinals

10. Clean and disinfect floor s under urinals and toilets

11. Disinfect underside and tops of toilets seats

12. Spot clean metal partitions and walls

13. Dust ledges to six feet high

14. Wash and disinfect floor and cove base with germicidal cleaner

15. Spot clean fingerprints and spots on doors

16. Damp wipe push plates, kick plates, and door handles

17. Scrub downstairs heads with scrub brush and bleach water.

18. Place mop and other cleaning tools back in there designated area

19. Report defective plumbing to industrial manager

20. Report burned out light bulbs

WEEKLY

1. Wash toilets compartment partitions

2. Dust door frames

3. Damp wipe light switch plates

4. Wash inside of sanitary napkin containers

5. Sweep and mop floor

6. Wipe down sinks

MONTHLY

1. DUST VENT GRILLS

2. Scrub main deck bathroom floors with scrub brush and bleach water

3. Wash waste paper receptacles

COMPUTER ROOMS

Tuesday and Thursday

1. Empty waste receptacles replace bag

2. Clean and wipe metal work

3. Spot clean glass doors and windows

4. Keep desk tops and horizontal surfaces of counters, credenzas, and low files free of dust and spills

5. Keep glass desk tops free of soil, dust, streaks, and spots

6. Keep all accessible horizontal surfaces free of obvious dust

7. Damp wipe hand marks, smudges, soil, dust and spots from walls

8. Polish metal surfaces and bright work to remove smears

9. Dust ledges, sills, and flat surfaces to six feet high

10. Sweep hard surfaces floors and mop floor

11. Spot clean spillage from hard surfaces floor as needed

12. Vacuum all carpeted areas

13. DO NOT TURN COMPUTERS OFF

WEEKLY

1. Remove dust from computer monitors –ONLY

LUCNH ROOM AND BREAK AREAS

TUESDAY AND THURSDAY

1. Empty waste receptacles and remove all trash

2. Clean outside of waste receptacles

3. Clean counter tops, cupboards, tables and chairs with hot soapy water (dish detergent)

4. Clean microwave ovens and coffee maker and pot

5. Clean sink and chrome fittings

6. Restock paper towels and soap dispensers

7. Sweep and dam mop floor

8. Arrange furniture in orderly fashion

9. Dust high and low ledges and surfaces

JANITOR CLOSETS, STOREROOM, AND SINK CLOSETS

TUESDAY AND THURSDAY

1. Maintain all janitor closets, storerooms, and sink closets in a safe clean condition at all time

2. Remove trash from area

3. Maintain an orderly arrangement of janitorial supplies and paper products in the storage rooms and sink closets

4. Maintain an orderly arrangement of all equipment stored in these areas, such as, mops, buckets, brooms, vacuum, cleaners, scrubbers, etc...

5. Clean and disinfect service sinks

6. Wash out mop heads and allow them to dry

LOCKER ROOMS

TUESDAY AND THURSDAY

1. Empty all waste receptacles

2. Clean and wipe metal work

3. Sweep floors(attention to corners under benches)

4. Dust tops of lockers

5. Remove fingerprints and marks on lockers, wall and light switch plates

6. Dam mop floor with cleaner- disinfectant

7. Clean and disinfect showers

MONTHLY

1. Scrub deck with bleach in locker room with bleach water then mop over

2. Give the shower a good scrubbing

REQUIREMENTS

GENERAL

1. Government will supply all paper towels, toilet paper, hand soap (for dispensers), hand sanitizer, trash dumpsters (including pick up), cleaning supplies, and cleaning equipment.

2. No supplies or equipment will be brought on to the facility by the contractor

QUALITY ASSURANCE

1. The contractor and their personal will check in and out with the Project Officer and/or their designated representative. Any problems that arise will be addressed by the Project Officer and/or his/her direct representative.

2. They will complete the checklist (enclosed, Tabs 1 through 7) for the daily, weekly and monthly cleaning and turn them over to the Project officer at the end of each workday.

NOTE

1. All persons conducting business on the USCG Industrial Support Activity are required to meet all applicable safety requirements set forth by the Coast Guard and the Army Corps of Engineers. Access to the facility is controlled by the Army Corps of Engineers and all persons entering the facility will be subject to search and asked to provide identification.

Period of Performance:

Base Year: October 1, 2026 through September 30, 2027

Option Year 1: October 1, 2027 through September 30, 2028

Option Year 2: October 1, 2028 through September 30, 2029

Option Year 3: October 1, 2029 through September 30, 2030

Option Year 4: October 1, 2030 through September 30, 2031