RFQ IO450547.pdf

November 2023 AMS-Template-002 Rev. 3

Procurement & Property Management Division

P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-6261 iorlando@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 7/17/24

REQUEST FOR QUOTE NUMBER IO450547

DESCRIPTION: BOILER TUBES

Issued By:

Brookhaven Science Associates, LLC

Brookhaven National Laboratory P.O. Box 5000

Upton, NY 11973-5000

Buyer/Contracts Specialist:

Name: Ildiko Orlando

Telephone No.: 631-344-6261 Email: iorlando@bnl.gov

Ship To Address:

Brookhaven National Laboratory

Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Anticipated Period of Performance: 8/30/24

Questions Due Date: 08/07/24 4:30PM

EST

Quote Due Date & Time: 08/07/24 5PM EST

Contract Type: FFP Payment Terms: NET30

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE) herewith solicits your quote for Wall

Cooling Split System as outlined in the Draft Purchase Order/Contract, for reference only. (Enclosure A)

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 332410. The stated size standard is 750. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) (www.SAM.gov).

This procurement is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (Enclosure A) http://www.sam.gov/

RFQ Templet 03

November 2023 2 of 4 AMS-Template-003 Rev. 3

Supply:

Equipment: LOT, CE BOILER TUBES, (16) EACH IN ROW F-G PER

CUSTOMER SUPPLIED DRAWING (ATTACHED), FOR CE 28-A-14 BOILER,

#25484.

(16) LOOSE BENT TUBES C/O:

(8) EA. TUBE NO.60 BOILER SIDEWALL (ROW F)

(8) EA. TUBE NO.61 BOILER SIDEWALL (ROW G)

ALL TUBES WILL BE BARE WITHOUT MEMBRANE OR ATTACHMENTS.

TUBES WILL BE SQUARE FACED ON BOTH ENDS. TUBE ENDS ARE

PREPPED FOR TERMINATING INTO THE DRUMS. ALL TUBE EXTENTS

ARE FROM DRUM TO DRUM. ALL TUBES WILL CONSIST OF 2.50"OD

CARBON STEEL BOILER TUBES. TUBE THICKNESS AND MATERIAL

GRADE WILL BE VERIFIED WITH OUR TECHNICAL REPERSENTATIVE

(TR). A FINAL TUBE COUNT OF EACH CONFIGURATION MUST BE

PROVIDED BY TR PRIOR TO ORDER. WE UNDERSTAND THAT

ADDITIONAL INFORMATION MIGHT BE REQUIRED TO CORRECTLY

FABRICATE THESE REPLACEMENT TUBES. PLEASE EMAIL YOUR

QUESTIONS, WITH RFQ NO IO450547 IN SUBJECT LINE, PRIOR TO THE

DUE DATE.

The parts or model numbers are listed for reference purposes.

CAUTION TO OFFERORS: BSA is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Company to (i) determine whether the product offered meets the salient characteristics requirements of the solicitation, and (ii) establish exactly what the Company would be binding itself to purchase by making an offer.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price, including options, will be evaluated to determine lowest price.

The resultant award shall be subject to the terms and conditions of Enclosure A.

An offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for Award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this

RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, November 2023 3 of 4 AMS-Template-003 Rev. 3 received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations.

• Email submissions must include:

1. The signed Quotation Pricing Sheet (Enclosure C). and

2. Detailed quote from bidder

Emails will be sent to Buyer/Contract Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York with freight included, including any Import Duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique

Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration.

When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help

Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org

*Foreign vendors are not required to be registered in SAM but must fill out the AMS-Form-050 (Enclosure B).

5.3 Representations and Certifications.

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations

& Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the http://www.sam.gov/ http://www.sam.gov/ https://www.aptac-us.org/

November 2023 4 of 4 AMS-Template-003 Rev. 3 successful offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacture on your quotation pricing sheet.

7.0 Other Required Forms and Documents:

The successful offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure D.

• W-9 Form, Enclosure E.

• W-8 Form, Enclosure F, will need to be completed in lieu of the W-9 Form if Vendor is foreign.

Enclosures: A. Draft Purchase Order

B. AMS Form 050 Reps and Certs

C. AMS Form 043 Quotation Pricing Sheet

D. Vendor ACH Authorization Form

E. W-9 Form (Domestic vendors)

F. W-8 Form (Foreign vendors)