Invitation to Negotiate (ITN) - Mattress Batting - 260000000025.docx
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- Attached to
- Mattress Components MDOC MSI Factory - Batting
- Solicitation number
- ITN 472 260000000025 1
- Issued by
- Michigan
About this file
This is an Invitation to Negotiate (ITN) issued by the Michigan Department of Corrections (MDOC) for the procurement of cotton mattress batting used in the production of institutional mattresses, spring unit mattresses, and box springs. The MDOC seeks cotton felt batting meeting specific fire retardancy standards, with items ordered in quantities of five pounds per batt. The batting must be 40 inches (+2%/-0%) by 80 inches (+2%/-0%), weigh 5 pounds per batt (±10%), and contain 87% fiber content consisting of one-third picker motes, one-third cotton linters, and one-third willow gin motes, with the remaining 13% comprising 10% boric acid for fire retardancy and naphthenic oil for adhesion. The material must pass California Technical Bulletin 117 Section B Vertical Burn Test and ASTM D5238-98 On the Spot Smolder Test with UL listing. The MDOC intends to award a one-year contract with two one-year renewal options. The response deadline for potential bidders to demonstrate equivalent products or services is June 15, 2026, at 3:00 p.m. Eastern, and written questions regarding the solicitation must be submitted by June 10, 2026, at 3:00 p.m. Eastern to Solicitation Manager Marta Moore at MooreM42@michigan.gov or 517-241-3188.
The intended source for this procurement is Jones Fiber Products, LLC, located in Humboldt, Tennessee (Vendor ID VS0272732), as the MDOC has determined no viable alternative exists. Vendors are disqualified if they cannot provide pure cotton batting, do not currently produce the required specifications, or cannot provide material with Federal CFR destructive burn test certification. No pricing terms, set-asides, or funding amounts are specified in this notice. This procurement is classified under Commodity Code 85033 for cotton linters, bales, and batts, and represents a new contract action.
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Text version
Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
NOTICE OF INTENT TO NEGOTIATE AND CONTRACT WITH A SINGLE PROVIDER
Date: 6/8/2026 The State of Michigan intends to make a purchase for which it believes there is no viable alternative. The purpose of this notice is to attempt to identify possible alternatives.
Requestor: Department of Corrections
1. State Contact Information:
The sole point of contact concerning this Invitation to Negotiate is:
Marta Moore, Solicitation Manager 517-241-3188 MooreM42@michigan.gov
2. Description of Purchase:
The Contractor must be able to provide cotton mattress batting for the MDOC to be used in the production of institutional mattress, spring unit mattresses and box springs according to the following specifications.
Mattress Batting The Contractor must provide mattress batting for the MDOC to be used in the production of institutional mattress, spring unit mattresses and box springs according to the following specifications.
Items will be ordered in quantities of five pounds (1 batt).
A. Mattress batting Cotton felt.
B. All mattress batting must be fire retardant. Batting must pass CA TB 117 Section B, Vertical Burn Test and ASTM D5238-98, On the Spot Smolder Test, UL listed.
C. Size 40” (+2%/-0%) x 80” (+2%/-0%).
D. Weight: 5 lbs. per batt (+/- 10%).
E. Mattress batting must be clean and free of excessive seed waste.
F. Fiber content 87% of total.
· 1/3 Picker motes
· 1/3 Cotton linters
· 1/3 Willow gin motes Other content 13% of total.
· 10% Boric Acid for fire retardancy
· Naphthenic oil for boric acid adhesion
A vendor will be disqualified based on any of the following:
· The vendor must provide cotton batting; no other mixture of fabrics will be allowed.
· The vendor must currently produce the required batting.
· If the material is not Federal CFR destructive burn tested according to the above specification.
The MDOC is seeking a 1-year contract with two one-year options.
3. Commodity Code References:
85033 – Cotton linters, Bales and Batts
4. Description of Action:
New contract.
5. Intended Source:
Vendor ID VS0272732 Jones Fiber Products, LLC.
312 S. 14th Ave Humboldt, TN 38343
6. Questions:
Questions concerning the Invitation to Negotiate must be emailed to MooreM42@michigan.gov no later than 6/10/26 at 3:00 p.m. Eastern. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.
Responders should submit their questions using the following format:
| Q # |
| Document and Section |
| Page# / Requirement# |
| Bidder Question |
7. Response Deadline:
Any potential bidder who does not agree that this good or service is available only from the intended source, must submit a response to the Solicitation Manager by 6/15/2026 at 3:00 p.m. Eastern. Your response must be in writing and describe the product or service you are offering as an equivalent.
| 1 | Revision Date: 10/2018 |
| Version 2024-1 | Page 2 of 2 |
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