Invitation to Bid_ Traffic Signal Installatio.pdf

City of Newnan, Georgia

Invitation to Bid July 30, 2026

Traffic Signal Installation and Related Construction 2026

Newnan Crossing Blvd E/ Diplomat Pkwy/ Stonebridge Crossing

Issue Date: July 30, 2026

Issued By: City of Newnan City Engineer 25 La Grange Street Newnan, GA 30263

Inquiries: Michael Klahr Director of Engineering mklahr@newnanga.gov

Proposals Due: Tuesday, August 25, 2026, 2:00 P.M.

Bid Opening: Tuesday, August 25, 2026, at 2:00 P.M.

Last day to submit questions/ requests for clarifications: August 18, 2026 Responses issued: August 21, 2026

Bid Sheet

LUMP SUM

August 25, 2026

Traffic Signal Installation and Related Construction 2026

Bidding Firm’s Name: ____________________________________________

Bidding Firm’s Address: ____________________________________________

Bidding Firm’s Contact Person: ____________________________________________

Contact Person’s Phone Number: ____________________________________________

Contact Person’s Email Address: ____________________________________________

Signed: _____________________________________

Total Bid: _____________________

The City of Newnan, Georgia

The City of Newnan is soliciting bids for contracting to furnish all materials, labor, tools, equipment, and services necessary, including traffic control, for the installation of traffic signals, controller and cabinet assembly with battery backup, radar detection, and related equipment for the intersection of Newnan Crossing Blvd East at Diplomat Pkwy and Stonebridge Crossing.

The Contractor shall furnish all materials, labor, tools, equipment and services required, including traffic control, to complete the project and fulfill the terms and conditions of this Invitation to Bid.

Project Description

The City of Newnan desires to contract for the installation of traffic signals, controller and cabinet assembly with battery backup, radar detection, and related equipment for the intersection of Newnan Crossing Blvd East at Diplomat Pkwy and Stonebridge Crossing.

Related constriction includes construction of sidewalk, curb/ gutter, curb ramps, mill and overlay, and the application of thermoplastic pavement markings and RPMs.

The contractor shall perform all work in accordance with the plans and State of Georgia Standard Specifications Construction of Transportation Systems, latest edition.

The Contractor shall be responsible for coordinating with the utility owners prior to any utility adjustments as necessary.

The Contractor shall be responsible for clearing right-of-way obstructions as a part of the work.

Striping and pavement markings, including raised pavement markers (RPM) are made a part of this project and include furnishing and applying reflective thermoplastic traffic line and standard 24 inch stop bars to the finished surface of pavement. Temporary striping (tape is acceptable) shall be installed as soon as practical following resurfacing.

All striping and pavement markings shall be in accordance with the standards and specifications of the Georgia Department of Transportation and the Manual on Uniform Traffic Control Devices (MUTCD).

Crosswalks shall be standard GDOT ladder configuration in 8” white line.

Signal Materials, Components, and Equipment:

All materials, components, and equipment needed for the complete installation of the signals, including timing, shall be included in the LUMP SUM proposal.

Traffic Control:

The cost of furnishing, installing, maintaining, and removing all traffic control devices, including temporary striping, and all other work associated with traffic control shall be included in the LUMP SUM proposal. Traffic control shall be in accordance with the

MUTCD.

Traffic control devices may be placed on stands.

Advanced notice shall be provided to area residents and businesses prior to commencement of work.

Warranty:

The warranty period shall be for one (1) year minimum from the date of final acceptance by the City. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered as defective. The Contractor also certifies that the services to be rendered pursuant to this Invitation to Bid shall be performed in accordance with the standards customarily provided by an experienced and competent professional rendering the same or similar services.

Changes:

The City, without invalidating any contracts awarded based on this Invitation to Bid, may order changes within the general scope of the services required to complete the work, by altering, adding to and/or deducting from the services to be performed. If any changes under this clause cause an increase or decrease in the Contractor’s total cost of, or time required for, the performance of any part of the work, an equitable adjustment shall be made by mutual agreement, and the Contract shall be modified in writing accordingly. All such changes in services shall be in writing.

Payment:

Payment will be made upon receipt of a monthly invoice for percentage of completed work. This is a LUMP SUM project.

Time for Completion of Work:

The work shall begin after the issuance of a Notice to Proceed by the City of Newnan and shall be carried through to completion without unreasonable delay and without suspension of work unless authorized in writing by the City of Newnan. The number of calendar days allowed to complete the work is 180 days from date of Notice to Proceed.

BIDDING INFORMATION

1. Proposal Submission

The following information shall be included in the Proposal and in the order presented below.

a) Proposal Form

b) Project schedule, estimated start date and number of days for completion

c) Combined Private Employer Affidavit

2. Evaluation and Selection

The City will select the firm that meets the requirements of the Invitation to Bid and submits the lowest LUMP SUM bid.

3. Qualification of Bidders

To bid on this work, the Contractor must be listed on the current Georgia Department of Transportation Pre-Qualified Contractors list.

NO EXCEPTIONS

4. Bid Security:

The bid shall be accompanied by a Bid Bond in an amount not less than 5% of the total bid amount. The Bid Bond shall be in the form of a surety issued bond (issued by a surety licensed to conduct business in the State of Georgia) or a cashier’s check made payable to The City of Newnan. The Bid Bond shall be forfeited to The City of Newnan, as liquidated damages if the bidder fails to execute the Contract and provide Performance and Payment Bonds within fifteen

(15) calendar days after being notified that he has been awarded the Contract.

The bid security of the successful bidder will be retained until such bidder has executed the Contract and furnished Performance and Payment Bonds, whereupon the Bid Security will be returned. If the successful bidder fails to execute and deliver the Contract and furnish the required Performance and Payment Bonds within fifteen (15) calendar days after Notice of Award, The City of Newnan may nullify the Notice of Award, and the Bid Security of that bidder will be forfeited to The City of Newnan as liquidated damages.

The Bid Security of other bidders whom the City believes to have a reasonable chance of receiving the award may be retained by the City until the earlier of the seventh (7th) business day after the effective date of the agreement or the sixty first (61st) calendar day after the bid opening, whereupon the Bid Security of such bidders will be returned. Bid Security with bids which are deemed not competitive will be returned within seven (7) business days after the bid opening.

5. Contract Security:

If the award is made, the successful bidder shall furnish, within fifteen (20) calendar days after receipt of the signed Acceptance Agreement, a Performance Bond and a Payment Bond, each in an amount of one hundred percent (100%) of the Contract price.

The Performance Bond and the Payment Bond shall be issued by a surety company licensed and authorized to conduct business in the State of Georgia.

Bonds shall clearly make reference to this invitation by title and shall show the City of Newnan as holder.

6. Basis of Bid; Comparison of Bids:

Bidders shall submit a total LUMP SUM price.

INSTRUCTIONS, TERMS, AND CONDITIONS

A. Instructions for Submitting Bids

Interested bidders must submit one (1) sealed copy and one (1) electronic copy of his/ her proposal no later than 2:00 P.M. Tuesday, August 25, 2026 to

Cleatus Philips, City Manager “Traffic Signal Installation & Related Construction 2026”

City of Newnan 25 La Grange Street Newnan, Georgia 30263

All bids must be received in the Office of City Manager no later than 2:00 P.M.

Tuesday, August 25, 2026. Bids submitted after the 2:00 P.M. deadline or delivered to a location other than the Office of City Manager will not be accepted; no exceptions. Submissions shall contain necessary bonds.

Copies of the Invitation to Bid may be viewed at 25 LaGrange Street and are available on the City’s website at www.newnanga.gov. Inquiries should be directed to Michael Klahr, Director of Engineering, by Email to mklahr@newnanga.gov

B. Reserved Rights

The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and technicalities, and to request resubmission. Any sole response received by the first submission date may or may not be rejected by the City, depending on available competition and timely needs of the City. The City reserves the right to award the order to the most responsible vendor submitting a proposal, with a resulting negotiated agreement which is most advantageous and in the best interests of the City. The City shall be the sole judge of the proposal, and the resulting negotiated agreement that is in its best interest and its decision shall be final. Additionally, the City reserves the right to make such investigation or to request clarifications, as it deems necessary, to determine the ability of any vendor to complete the delivery of the order.

C. Cost of Proposal

This Invitation to Bid is not to be construed as a contract or as a commitment of any kind; nor does it commit the City of Newnan to pay for any cost incurred in the submission of a response or for any cost incurred prior to the execution of a formal contract.

D. General Conditions

Upon submission of a bid, the bidder hereby certifies on behalf of his company or organization that:

1. This bid is genuine and not made in the interest of, or on behalf of, an undisclosed person, firm or corporation.

2. This bid is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.

3. The bidder has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid.

4. The bidder has not solicited or induced any person, firm or corporation to refrain from bidding.

5. The bidder has not sought by collusion to obtain for itself any advantages over any other bidder or over the City of Newnan.

E. Equal Opportunity

The City of Newnan prohibits discrimination on the basis of race, color, gender, religion, national origin, or disability in connection with employment of any person, or the award of any contract with the corporation. The City of Newnan will provide equal opportunities without regard to race, color, gender, religion, national origin, or disability, by requiring that any bank doing business with the corporation provide equal opportunity to persons and businesses employed by, or contracting with the supplier of products and services to the Corporation.

F. Access to Public Records Act Notice

Each vendor should give specific attention to the identification of those portions of its proposal that it considers confidential, proprietary commercial information or trade secrets, and provide justification as to why such materials, upon request, should not be disclosed.

G. Georgia Security and Immigration Compliance Act: E-verify and Save Program

The City of Newnan participates in the Georgia Security and Immigration Compliance Act with regard to Contractors and Subcontractors. The Act is explained in detail in this document. Additionally, there are four documents included that must be completed and returned to the City of Newnan with each proposal package, as applicable. These are:

1. Georgia Security and Immigration Compliance Act of 2006

2. Contractor Affidavit and Agreement

Georgia Security and Immigration Compliance Act of 2006

The City of Newnan complies with the requirements of O.C.G.A. 13-10-19 and requires that all contractors and subcontractors comply with Rule 300-10-1-.02 as a condition of awarding contracts.

1. The contractor certifies that the following employee-number category is applicable to the contractor: (initial one only)

_____ 10 or more employees

_____ Fewer than 10 employees

2. The contractor agrees that in the event the contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the contractor will secure from the subcontractor(s) such subcontractor(s) indication of the employee-number category applicable to the subcontractor.

3. In the event the contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the contractor will secure from such subcontractor(s) attestation of the subcontractor(s) compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit shown in Rule 300-10-1-.08 or a substantially similar subcontractor affidavit and will maintain records of such attestation for inspection by the public employer at an time. Such subcontractor affidavit shall become part of the contractor/subcontractor agreement.

By: Authorized Officer or Agent (Contractor Name)

Title of Authorized Officer or Agent Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS, THE ___________DAY OF

__________________ 20______.

Notary Public

My Commission Expires on ______________________________________________.

Contractor Affidavit under O.C.G.A. § 13-10-91(b) (1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of ________________________________________________________________ has registered with, is authorized to use and uses the federal work authorization program commonly known as E- Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20____ in Newnan, Georgia

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF

____________________________, 20_____.

NOTARY PUBLIC

My Commission Expires: ___________________________________________.