INVITATION TO BID_Slate Mine Bridge_docx (2).pdf

INVITATION TO BID

BRIDGE REPAIR - SLATE MINE ROAD AT PINE LOG CREEK

The Gordon County Board of Commissioners is accepting sealed written bids from qualified contractors for the bridge repair on Slate Mine Road at Pine Log Creek. This project consists of repairing concrete by locating existing reinforcing steel and miscellaneous concrete embedments within the vicinity of the repair;

saw cutting concrete; removing deteriorated concrete and/or existing patch material; and installing concrete patch material. Bridge painting (clean and repaint beams). Add Rip-Rap as directed by the Engineer. Clean and reseal deck joints. Realign bearings and repair anchor bolts.

All work will be in accordance with this Specification, the Plans, and as directed by the Engineer.

A mandatory prebid meeting will be held on Wednesday, May 20, 2026, at 10:00 a.m. onsite at Slate Mine Bridge Road. Attendance is required for all prospective bidders.

Your written and sealed bid must contain at a minimum:

▪ Completed the bid form and an authorized signature.

▪ A bid bond in the amount of 5% of the bid, duly executed by the bidder as principal and having as surety thereon a surety company authorized to do business in the state of Georgia and listed on the latest issue of U.S.

Treasury Circular 570, or an irrevocable letter of credit, or a cashier’s check payable to the Gordon County Board of Commissioners.

▪ A statement of the bidder’s qualifications (form provided by the county).

▪ A copy of the contractor’s Certificate of Qualifications issued by the

Georgia Department of Transportation.

▪ Written oath stating the contractor has not restricted competitive bidding (Non-Collusion Affidavit form provided by the county).

In addition, the successful bidder shall submit the following items within ten calendar days of written notification from the county of the bid award:

▪ Proof of workers' compensation insurance in accordance with state law.

▪ Provide proof of general liability insurance in the amount of at least $500,000, naming the Gordon County Board of Commissioners as additional insured.

▪ Proof of automobile liability insurance in the amount of at least $500,000.

▪ Written certification that the contractor operates a drug-free workplace in accordance with O.C.G.A. 50-24-1 through 50-24-6 (form provided by county).

▪ Proof of a valid and current business license from the city/county where the business is located or a business license from Gordon County.

▪ A performance bond in the amount of the bid. The performance bond shall be executed by the contractor and a corporate bonding company licensed to transact business in Georgia and named on the current list of “Surety Companies Acceptable on Federal Bonds” as published in the Treasury Department Circular Number 570. If at any time a surety on any such bond is declared bankrupt or loses its rights to do business in Georgia or is removed from the list of surety companies accepted on federal bonds, the contractor shall, within 10 days, notify the owner and shall substitute an acceptable bond in such form and sum and signed by such other surety as may be satisfactory to the county.

▪ A payment bond in the amount of the bid. The payment bond shall be executed by the contractor and a corporate bonding company licensed to transact business in Georgia and named on the current list of “Surety Companies Acceptable on Federal Bonds” as published in the Treasury Department Circular Number 570. If at any time a surety on any such bond is declared bankrupt or loses its rights to do business in Georgia or is removed from the list of surety companies accepted on federal bonds, the contractor shall, within 10 days, notify the owner and shall substitute an acceptable bond in such form and sum and signed by such other surety as may be satisfactory to the county.

If you choose to submit a written bid on this service, your sealed bid must be marked “Sealed Bid – Slate Mine Road Bridge Replacement” and delivered to the Gordon County Purchasing Department at 201 N. Wall Street, Calhoun, Georgia 30701, no later than 2:00 p.m. on Thursday June, 25th, 2026. All bids will be publicly opened at that time and place. You are invited to attend this bid opening. No bids shall be withdrawn for a period of 60 days after the bid opening.

The Gordon County Board of Commissioners reserves the right to accept or reject any or all bids received and/or disregard informalities in the bids received.

If additional information is needed, please contact Rusty Hogan, Gordon County Public Works Director, at rusty.hogan@gordoncountyga.gov mailto:rusty.hogan@gordoncountyga.gov

GORDON COUNTY, GEORGIA

INSTRUCTION TO BIDDERS

THE CONTRACTOR SHALL:

1) Verify the work to be performed, including the confirmation of the ground, the character, quality, and quantity of the products needed during the construction activities, and the general and local conditions and all other matters that can in any way affect the work to be done under the contract.

Failure to examine the site will not relieve the successful bidder of an obligation to furnish all products and labor necessary to carry out the provisions of the contract.

2) Be responsible for the placement, maintenance, and inspection of all traffic control devices.

3) Be responsible for the placement, maintenance, and inspection of all erosion control devices.

4) Be responsible for excavation, clearing, grubbing, fencing, and any other miscellaneous construction items.

5) Call the Georgia Utility Protection Center at 1-800-282-7411 to locate any underground utility before beginning the project.

6) Conduct a pre-construction meeting with county representatives, contractor, and utility owners before beginning the project for coordination and provide a 24-hour notice to Rusty Hogan, Gordon County Public Works Director, when mobilization will occur. Rusty Hogan can be contacted at rusty.hogan@gordoncountyga.gov.

7) Perform all work on this project in accordance with the Georgia

Department of Transportation Standard Specifications, 2001 edition, as amended by supplemental specifications and contract special provisions.

THE CONTRACTOR SHALL:

8) Be responsible for all erosion control items not covered in this contract and in accordance with O.C.G.A. Title 12, Chapter 7, entitled “The Erosion and Sedimentation Control Act of 1975, as amended in 1989.” In addition, the contractor shall be responsible for restoring any part of the project that has been eroded by natural elements during construction and until the turf has been established.

ADDENDA AND INTERPRETATIONS

1) No interpretation of the meaning of the drawings, specifications, or other pre-bid documents will be made to any bidder orally.

2) Every request for such interpretation should be made in writing and addressed to Rusty Hogan, Public Works Director, by e-mail to rusty.hogan@gordoncountyga.gov, to be given consideration, and must be received at least five business days before the date fixed for the bid opening.

3) Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the contract documents, which, if issued, will be e-mailed to all prospective bidders (at the respective addresses furnished) before the date fixed for the bid opening.

4) Failure of bidders to receive or acknowledge any addendum shall not relieve them of any obligations under the bid. All addenda shall become part of the contract documents.

SUBCONTRACTS

The bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract under this contract must be acceptable to the owner and the Georgia Department of Transportation.

METHOD OF AWARD

1) The contract will be awarded to the responsive, responsible bidder submitting the lowest bid complying with the conditions of the contract documents. The Board of County Commissioners is scheduled to consider this bid for award during their Tuesday, July 7, 2026, commission meeting.

2) The owner reserves the right to reject any and all bids and to waive any minor irregularities in the bids received whenever such rejection or waiver is in the county’s interest.

TIME SCHEDULE

1) The contractor agrees to begin work on this project within 30 calendar days of the written notification to proceed.

2) The contractor agrees to complete all work on this project no later than

180 calendar days of the written notification to proceed, or liquidated damages of $200 per calendar day shall be assessed against the contractor. An extension of time may be granted by the Board of Commissioners beyond the deadline for inclement weather.

THE COUNTY SHALL:

1) Obtain all environmental clearances and permits, and all right-of-way and easements.

2) Pay the contractor in monthly payments in accordance with the “Georgia

Department of Transportation Standard Specifications”. The contractor shall not exceed the bid amount without prior written approval of the Board of Commissioners. All extra work approved by the Board shall be paid on the basis of the unit price as stated in the contractor’s bid.

BID FORM

The undersigned bidder hereby declares that he has carefully examined the information contained herein and will provide the necessary equipment, tools, labor, and materials to replace the culvert on Slate Mine Road, as specified herein, for the following sum:

Item No. Item Description Approx. Quantity

& Units Unit Price Bid Amount

150-1000 Traffic Control - Project Lump Sum 151-1000 Mobilization Lump Sum 461-2000 Clean and Reseal Deck

Joints Linear Foot

535-1105 Bridge Painting (Clean and Repaint Beams)

Square Foot

603-1000 Add Rip-Rap as directed by the Engineer

Ton

632-0003 Changeable Message Sign, Portable, Type 3

Each

830-1401 Concrete Spall Repair- Span 1 Beam 5 @ Bent 2

STA 0+49

Lump Sum

830-1401- Concrete Spall Repair- Span 2 Beam 3 @ Bent 2

STA 0+51

Lump Sum

830-1402 Realign Bearings and Repair Anchor Bolts

Each

999-7900 Remove Drift Lump Sum Bonding Lump Sum

TOTAL BID

Name of Bidder: ___________________________________________________

Contact Person and Title: ___________________________________________

Address: _________________________________________________________

City/State/Zip: ____________________________________________________

Telephone: _______________________________________________________

Fax: ____________________________________________________________

E-mail: __________________________________________________________

BID FORM

Name of Bidder: _________________________________________________________

It is agreed by the undersigned bidder that the signature and submission of this bid represent the bidder’s acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid will represent the agreement between the parties.

Authorized Signature ________________________Title: ___________________

Name Printed: _____________________________ Date: __________________

The bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the contract documents, but which are incidental to the scope, intent, and completion of this contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The bidder acknowledges that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the bidder proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, the bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of work, at which time adjustments will be made to the contract amount by direct increase or decrease.

In the case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply, and the totals shall be corrected to agree with the unit prices.

Addendum #1 ________________________________ Addendum #2 ________________________________

Addendum #3 ________________________________ Addendum #4 ________________________________

The Gordon County Board of Commissioners is accepting sealed written bids from qualified contractors for the repair of concrete by locating existing reinforcing steel and miscellaneous concrete embedments within the vicinity of the repair; saw cutting concrete; removing deteriorated concrete and/or existing patch material; and installing concrete patch material. Bridge painting (clean and repaint beams). Add Rip-Rap as directed by the Engineer. Clean and reseal deck joints. Realign bearings and repair anchor bolts.

All work will be in accordance with this Specification, the Plans, and as directed by the Engineer.

The successful bidder for this contract must agree to commence work within 30 calendar days of issuance of Notice to Proceed from the County and to fully complete all work no later than 180 calendar days from the Notice to Proceed.

The terms and time of payments will be in accordance with Section 109 of the “Georgia Department of Transportation Standard Specifications” 2001 Edition.

Bid packages may be obtained by contacting Charmon VanDyke, Gordon County Purchasing Manager, at bids@gordoncountyga.gov or on the Gordon County Website

All submitted bids shall be accompanied by a bid security in the amount of 5% of the bid amount.

All bids shall be submitted to Charmon VanDyke, Gordon County Purchasing Manager, at 201 N. Wall Street, Calhoun, Georgia 30701 no later than 2:00 p.m.

on Thursday, June 25, 2026. All bids will then be publicly opened and read aloud at that time and place.

The Gordon County Board of Commissioners reserves the right to accept or reject any or all bids received and to waive informalities and to re-advertise.

mailto:bids@gordoncountyga.gov

For additional information regarding this project, contact Charmon VanDyke, Gordon County Purchasing Manager, via email at bids@gordoncountyga.gov or Rusty Hogan, Public Works Director, via email at rusty.hogan@gordon

GORDON COUNTY BOARD OF COMMISSIONERS

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

STATE OF ______________________ COUNTY OF __________________

I _______________________, being first duly sworn, deposes and says that:

He is __________________________of________________________, the bidder that has submitted the attached bid;

He or she is fully informed with respect to the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid;

Such a bid is genuine and is not a collusive or sham bid;

Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit, or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the Gordon County Board of Commissioners or any person interested in the proposed contract; and

The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Bidder: ________________________________________________________________ By: ___________________________________________________________________ Name Printed: __________________________________________________________ Title: ______________________________________________________ ___________ Date: _________________________________________________________________

Subscribed and sworn to me this __________ day of ________________, 2025.

NOTARY PUBLIC:_______________________________________________________

Commission Expires:______________________

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the contractor certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24-6 related to the “Drug-Free Workplace Act” have been complied with in full. The contractor further certifies that:

1. A drug-free workplace will be provided for the contractor’s employees during the performance of the contract; and

2. Each contractor who hires a subcontractor to work in a drug-free workplace shall secure from that subcontractor the following written certification: “As part of the subcontracting agreement with (contractor’s name), (subcontractor’s name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the contractor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Contractor: _______________________________________________________

By: _____________________________________________________________

Name Printed: ____________________________________________________

Title: ____________________________________________________________

Date: ___________________________________________________________

STATEMENT OF BIDDER’S QUALIFICATIONS

All questions must be answered, and the data given must be clear and comprehensive.

This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The bidder may submit any additional information desired. Attach all additional sheets to this statement.

1) Name of bidder: ___________________________________________________

2) Permanent main office address: ______________________________________

3) When organized: __________________________________________________

4) If a corporation, where incorporated: ___________________________________

5) How many years has your company been engaged in the contracting business under your present firm or trade name: _________________________________

6) Complete a Project Information Form (attached) for each of your current and recently completed work projects.

7) General description of type of work performed by your company______________

8) Has your company ever failed to complete any work awarded to you? If so, where and why? ___________________________________________________

9) Has your company ever defaulted on a contract? If so, where and why?

10) GA’s Utility Contractor’s License Number:_______ Expiration Date:__________

I, __________________________, certify that I am the _________________________ of the bidder and that the answers to the foregoing questions and statements contained therein are true and correct.

Bidder: ________________________________________________________________ By: ___________________________________________________________________ Name Printed: __________________________________________________________ Title: ______________________________________________________ ___________ Date: _________________________________________________________________

Subscribed and sworn to me this _________ day of _______________________, 2025.

NOTARY PUBLIC: _______________________________________________________

Commission Expires: _____________________

PROJECT INFORMATION FORM

(for each of your current and recently completed work projects, Indicate if your company was a subcontractor or joint venture.

Contract

Number and Location

Amount of Contract

% Complete Estimated Completion

Date

Type of Work Owner Engineer Phone Number

NPDES PERMIT CERTIFICATE

As required by the Georgia Department of Natural Resources, Environmental Protection Division, General Permit No.

GAR 100000.

By execution of this Certificate, I certify under penalty of law that I understand the terms and conditions of the general National Pollutant Discharge Elimination Systems (NPDES) permit that authorizes the storm water discharges associated with industrial activity from the construction site identified as part of this certification.

This___________ day of _____________________, 2025

Signature

Printed Name

Title

INSTRUCTION TO BIDDERS

GORDON COUNTY BOARD OF COMMISSIONERS

GORDON COUNTY BOARD OF COMMISSIONERS

GORDON COUNTY BOARD OF COMMISSIONERS

NPDES PERMIT CERTIFICATE