Invitation to Bid (Removal of Contaminated Soil-Foundry Site-Radford-EDA-11.10.24).pdf

INVITATION TO BID

ON SOIL REMOVAL PROJECT AT FORMER FOUNDRY SITE

IN THE CITY OF RADFORD, VIRGINIA

1.0 SCOPE OF THE WORK:

The Economic Development Authority for the City of Radford, Virginia (the “EDA”) is seeking sealed bids for the following generally described work (the “Work”):

The EDA is undertaking a time-sensitive soil removal and capping project for profiling, excavation, transportation, and disposal of contaminated soils from a portion of Exposure Area B of the former Radford Foundry site located at 1605 West Main Street in Radford, Virginia (the “Site”). The area proposed for excavation is approximately 0.77 acres to a depth of one foot. The primary soil contaminants are lead, PCBs and arsenic, although other contaminants are also present in the soil. The project also includes, among other activities, implementing proper erosion and sediment control measures, placement and stabilization of a protective vegetated soil cover over a portion of Exposure Area B, backfilling the site with clean soil, and applying permanent seeding.

A more specific statement of the scope of the Work may be found in the following plans and specifications (the “Plans and Specifications”) included with this Invitation to Bid and incorporated herein by reference:

1. The “Grant Application Support and Removal Action—Exposure Area B, City of Radford” drawing sheets G-100, C-100, C-101, C-102, and C-103, prepared by Haley and Aldrich, dated November 5, 2024 (the “Drawing Set”); and

2. The Materials Management Plan (the “MMP”).

2.0 DUE DATE FOR BIDS; GENERAL TERMS:

The DUE DATE FOR BIDS IS NOVEMBER 26, 2024 BY 12:00 PM.

Bids will be received by Kim Repass, Economic Development Director, at:

City of Radford Attn: Kim Repass 10 Robertson Street Radford, Virginia 24124 Kim.Repass@radfordva.gov until 12:00 PM local prevailing time on Tuesday, November 26, 2024. Bids shall be publicly opened and read aloud at that time. Emailed bids are permitted.

Should the apparent low bid exceed available funds, the EDA reserves the right to negotiate with the apparent lowest responsible bidder to obtain a contract price within available funds.

Negotiations shall occur at the EDA’s next regularly scheduled meeting after opening and evaluation of the bids or at a specially called meeting. The EDA reserves the right to cancel the Invitation to Bid, to reject any or all bids, and to waive any informalities in bids.

Bids may only be withdrawn for error as permitted under Virginia Code § 2.2-4330. Any bidder intending to withdraw their bid for error as permitted under § 2.2-4330 must give notice in writing of their claim of right to withdraw their bid within two (2) business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice.

Bidders shall comply with Virginia Code Section 54.1-1112 regarding information required with the bid. Envelopes containing bids shall be clearly marked with the Bidder’s Class A Contractor License number.

The “Attachment A-Supplemental Terms and Conditions” attached hereto are incorporated herein and made a part of this Invitation to Bid (the “Supplemental Terms and Conditions”).

3.0 INQUIRIES:

Questions regarding this Invitation to Bid shall be directed to Kim Repass, Economic Development Director, at 540-239-0402 or Kim.Repass@radfordva.gov.

4.0 CONTRACT INFORMATION:

The EDA desires to enter into a written agreement directly with the successful bidder for the Work described in this Invitation to Bid (the “Agreement”). The following documents shall constitute the contract documents for the Work:

1. This “Invitation to Bid on Soil Removal Project at Former Foundry Site in the City of

Radford, Virginia”;

2. The Drawing Sheets;

3. The MMP;

4. The Agreement;

5. The Supplemental Terms and Conditions; and

6. The successful bidder’s bid.

4.1 Proposed Schedule; Liquidated Damages.

Due to grant funding requirements, this project is time-sensitive. The Work shall be completed prior to January 5, 2025. Liquidated Damages (not as penalty) in the amount of $500 per day will be assessed if project completion is not met by this date. Extensions to this date may be considered in the event of inclement weather or back-ordered materials.

4.2 Stored Materials.

No payment for stored materials will be made.

4.3 Change Orders.

A contract change order will be issued if agreed upon by the EDA and the successful bidder.

mailto:Kim.Repass@radfordva.gov

4.4 Payment Terms.

It is anticipated that only one payment application will be necessary. Should more than one payment application be necessary, the EDA may elect to withhold 5% retainage until substantial completion of the Work.

4.5 Contract Award; Evaluation of Bids.

The contract for the Work shall be awarded to the lowest responsive and responsible bidder, as provided by the Virginia Public Procurement Act. Bids shall be evaluated based on the following criteria:

1. Price;

2. Whether the bid as submitted conforms in all material respects to the Invitation to

Bid;

3. Experience of bidder in similar type of services;

4. Experience of bidder’s personnel performing the Work in similar type of services;

5. Qualifications of project manager;

6. Bidder's capability to mobilize and fully perform the Work in a timely manner; and

7. Bidder’s safety record and program.

The successful bidder and its employees working at the Site shall be 29 CFR 1910.120 and 29 CFR 1928 trained and certified. The bidder shall demonstrate a minimum of five (5) years of experience working on hazardous waste removal projects. The bidder shall demonstrate experience on a minimum of five (5) similar hazardous waste soil removal projects. In addition to price and responsiveness, bids will be evaluated based upon the “Consultant Short List Score Sheet” included with the Invitation to Bid.

5.0 INSURANCE REQUIREMENTS:

The successful contractor shall indemnify, defend, and hold harmless the EDA and the City of Radford and their agents, officers, and employees against any and all claims for damages due to bodily injury, property damage, or death caused by the negligent acts or omissions of the contractor made during the performance of the Work. The contractor will maintain the following minimum insurance requirements:

• Worker’s Compensation – Statutory requirements and benefits, but in no event less than- $100,000/$500,000/$100,000 Employers Liability: accident, disease, policy limit

• General Liability - $1,000,000 per occurrence, $2,000,000 aggregate applies per project. The City of Radford shall be named as additional insured with respect to goods and services being procured. This coverage is to include Premises/Operations liability, Products and Completed Operations Coverage, Independent Contractor’s Liability and Personal Injury Liability.

• Automobile Liability - $1,000,000 CSL Bodily injury and Property Damage.

• Contractor’s Pollution Liability Insurance - $1,000,000 per occurrence.

• Premises/Operations, Independent Contractors, Products, Completed Operations, Contractual Liability, Personal Injury Liability - $1,000,000 occurrence, $2,000,000 aggregate.

• The EDA and the City of Radford shall be named as additional insured and provided with a certificate of insurance before access to the site can be granted.

6.0 BID FORM:

Bids shall be submitted to the EDA on the Bid Form attached to this Invitation to Bid with all required or supporting documentation.