Invitation to Bid Package Kyte Monroe Universal Access Playground 10032025.pdf

ADVERTISEMENT FOR BIDS

City of St. Clair Shores

Kyte Monroe Universal Design Playground Invitation to Bid (This is a Federally funded project through the Community Development Block Grant Program)

The City of St. Clair Shores will receive prime sealed bids for the locating, furnishing, installing, and site work for a proposed universal design playground at Kyte Monroe Park, 32701 Harper Ave., St. Clair Shores, MI 48082. Sealed bids must be delivered on or before 10:30 AM, Tuesday, November 10, 2025 to:

CITY OF ST. CLAIR SHORES

CITY CLERK

27600 JEFFERSON AVENUE

ST. CLAIR SHORES, MI 48081-2093

Bids shall be submitted in a sealed envelope labeled and marked:

“KYTE MONROE UNIVERSAL DESIGN PLAYGROUND”

Bids received after 10:30 am of the date they are due will not be accepted or will be marked late and retained unopened. Submit one (1) original and one (1) electronic copy of entire bid proposal. Bids received will be publicly opened and read aloud immediately following bid due time.

DESCRIPTION OF WORK

St. Clair Shores is interested in bids with site layout for a universally accessible playground to create an area with elements that stimulate and encourage involvement for all ages and abilities that meets the American Society of Landscape Architects’ Professional Practice features of universally designed playgrounds. The proposed new structures will provide universally accessible and ADA compliant recreation opportunities. The Bidder must provide conceptual color renderings of the proposed location and layout with use zones of the playground and a list of all playground components/equipment.

BID SPECIFICATIONS

Bid Specifications may only be obtained at www.bidnetdirect.com. Documents will only be available through the BidNetDirect site. Bids may be rejected unless made on the forms included with the bidding documents. Please contact Liz Koto by email at liz@scsmi.net for any specific questions regarding the bidding documents.

BID SECURITY

Each proposal shall be accompanied by a cashiers check, certified check, or bid bond in the amount of five percent (5%) of the proposal, payable to the City of St. Clair Shores, as security for the acceptance of the contract.

WITHDRAWAL OF BIDS

No bidder may withdraw his proposal within ninety (90) calendar days after the date set for opening thereof. This time frame may be adjusted through material agreement between the Owner and Contractor.

AWARD OF CONTRACT

The right to accept any bid in whole or in part, to reject any or all proposals in whole or in part, and to waive irregularities in bidding is reserved by the City of St. Clair Shores. Portions of this Contract http://www.bidnetdirect.com/ mailto:liz@scsmi.net may be deleted due to unforeseen circumstances without compensation. Acceptance of any bid does not constitute a binding agreement until a written Contract is signed by both parties. Federal financial assistance from the Community Development Block Grant Program (CDBG) is being provided for this project and thus all contractors are required to comply with applicable federal guidelines and requirements.

COMPLIANCE WITH BUILD AMERICA BUY AMERICA ACT

This agreement is for services related to a project that is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub.

L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April 18,2022.

COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY, AFFIRMATIVE ACTION, AND

SECTION 3

Attention is called to the fact that not less than the minimum salaries and wages as set forth in the Contract Documents must be paid on this project, and that the contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin, in accordance with Executive Order 11246 Equal Employment Opportunity and Notice of Requirement for Affirmative Action to ensure Equal Employment Opportunity, and that the contractor will comply with Section 3 of the Housing and Urban Development Act of 1968, as amended.

COMPLIANCE WITH DAVIS BACON, ANTI-KICKBACK ACT, AND OSHA

The Contractor and sub-contractors must comply with Davis Bacon Act July 2nd, 1964 (Title 40§ 276A), all United States Department of Labor Regulations and standards Title 29, 1, 3 and 5, Title 18, U.S. C., Section 874 known as “Anti-Kickback Act,” and the Federal Occupational Safety and Health Act of 1970.

COMPLIANCE WITH SAM AND UEI

Unless exempt from these requirements under OMB guidance at 2 CFR Part 25 (e.g., individuals), applicants must:

1. Be registered in the System for Award Management (SAM) prior to submitting a proposal under this announcement. SAM information can be found at sam.gov,

2. Maintain an active SAM registration with current information at all times during which it has an active federal award or an application or proposal under consideration by a federal awarding agency, and

3. Provide a valid Unique Entity Identifier (UEI) number in each application or proposal it submits to the agency). Unique entity identifier means the identifier required for SAM registration to uniquely identify business entities. Applicants shall register as an entity or request a UEI number, at no cost, by visiting the SAM website at www.sam.gov. If an applicant fails to fully comply with these requirements by the time the contract is ready to be awarded, it may be determined that the applicant is not qualified to receive an award and use that determination as a basis to make an award to another applicant.

Liz Koto, City Planner http://www.sam.gov/

City Planner/Federal Administrator 27600 Jefferson Avenue

Kyte Monroe Universal Design Playground

Invitation to Bid 32701 Harper Avenue

St. Clair Shores, MI 48082 (This is a Federally funded project through the Community Development Block Grant Program)

SPECIFICATIONS/SCOPE OF WORK REQUIREMENTS

1. Purpose:

The intent of this Invitation is to solicit and select the best bid to provide a turnkey project for locating, furnishing, installing, and site work for a proposed universal design playground at Kyte Monroe Park, 32701 Harper Ave., St. Clair Shores, MI 48082 with costs not to exceed $325,000.00. Responses to this bid shall be addressed to and received no later than November 10, 2025 at 10:30 a.m. to City of St. Clair Shores City Clerk’s Office, 27600 Jefferson Avenue, St. Clair Shores, MI 48081. Questions regarding this document may be addressed to Liz Koto, City Planner, at liz@scsmi.net no later than October 31, 2025.

2. Background Information and Design Intent:

Kyte Monroe Park is owned by the City of St. Clair Shores and is operated by the Department of Parks and Recreation. The City wants this valuable recreational destination to be a safe and stimulating place for people of all needs and abilities to play. St. Clair Shores is interested in bids with site layout for a universally accessible playground with the following design intents:

a. Develop a stimulating place for creative play, with a priority being the universal accessibility and safety of its users.

b. Create features that challenge people both mentally and physically while welcoming people of all abilities.

c. Provide innovative amenities to meet universal design standards and allow for diversity in use.

d. Generate excitement in the playground’s design and features by creating spaces that capture the attention of people of all abilities for maximum play value.

e. Provide elements and materials that have longevity and are low maintenance or maintenance-free.

f. Create a play area capable of accommodating multi-generational play with elements that will stimulate and encourage involvement for the whole family.

3. Summary

The proposed new structures will provide universally accessible and ADA compliant recreation opportunities. The Bidder must provide conceptual color renderings of the proposed location and layout with use zones of the playground and a list of all playground components/equipment. BIDDERS MAY SUBMIT MULTIPLE PLAYGROUND

PLANS ALLOWING THE CITY TO CHOOSE AMONGST A MENU OF AMENITY OPTIONS

AND CONFIGURATIONS.

4. Changes

The city of St. Clair Shores has the right to add, subtract, or substitute any part of the bid. Any additional cost, if any, will be the City of St. Clair Shores’ responsibility.

5. Hold Harmless

The Bidder agrees to indemnify, defend, and save harmless the City of St. Clair Shores, its officials, employees, and agents from and against all loss of expense (including costs and attorney fees) by reason of any liability asserted or imposed upon the city, its officials, agents or employees, for damages because of bodily injury, including death, at any time resulting there from, sustained by any person or persons or on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of the work described herein, whether such injuries to persons or damage to property is due, to the injuries to damage is due, or claimed to be due, to negligence of the contractor, St. Clair Shores, or its officials, employees or agents.

6. Scope of work to be performed

a. Determine an approximately 5,000-7,000 square foot area within the black polygon on the aerial photo below where the playground will be located. The city intends to demolish the batting cages, existing playground equipment, fencing and/or concrete slabs within the polygon separate from this bid. The existing building will not be demolished. This work will be completed prior to the start of the new playground installation.

b. Verify the suitability of existing soil. Any foundations, soil improvements, amendments or other work required to support the playground structures, maintain drainage, soil stability, access or other suitable conditions for playground use will be the responsibility of the successful Bidder.

c. Submit one (1) original and one (1) electronic copy of the following:

i. One or multiple playground plans that meets the American Society of Landscape Architects’ Professional Practice features of universally designed playgrounds serving all ages including adults within an area around 5,000-7,000 square feet:

https://www.asla.org/universalplaygrounds.aspx. Materials and elements should complement existing park features. Playground elements shall be priced individually and include but not be limited to:

• A minimum of 10 play features/attachments

• Poured In Place surfacing throughout

• Landforms designed for unstructured play

• Sensory Amenities

• Universal design slides

• Universal design swings

• Climbing elements

• Interpretive signage

• Adult-friendly equipment

• Other features to welcome people of all abilities

ii. Site layout of all borders and play surface materials, site plan, permit requirements, and all else required to provide a turnkey project. Design shall include consideration for openness and visibility for parental/adult supervision.

iii. Colored schematics of each individual feature or amenity including at least two (2) directional views, with footprints showing elements of proposed structures and dimensions.

iv. Building Permit application as needed

v. Instructions, spare parts, maintenance instructions, and one (1) complete set of installation tools upon completion.

7. Equipment Specifications

a. Equipment and surfaces must conform to:

i. CPSC-US Consumer Products Safety Commission handbook for public safety guidelines

ii. ASTM-The American Society for Testing Materials standard F1487-95

iii. IPEMA-International Play Equipment Manufacturers Association

iv. Current ADA accessibility requirements

v. All local codes and ordinances

b. All materials and components shall be of high quality, selected for longevity to be low maintenance, vandal resistant, and durable in all weather conditions.

c. Surfacing shall be designed to be lighter in color to reduce heat absorption.

d. All structural components, tubing, decks, ladders, etc. shall be constructed of galvanized steel or aluminum and finished with polyester dry powder coating, https://www.asla.org/universalplaygrounds.aspx plastisol vinyl coating or zinc plating. Alternative material will be considered but durability and maintenance will be a factor in the final decision.

e. All slides, roofs, and other plastic components shall be rotationally molded of a linear low-density UV and color-stabilized polyethylene.

f. All painted surfaces of structures must be industry approved paint.

g. Tamper resistant stainless-steel hardware or an acceptable alternative is required.

h. Proposed signage shall include a minimum of the required notices for playground age restrictions and playground safety.

8. Installer Requirements

a. Installer and Bidders shall provide copy verifying Certificate of Insurance with bid.

b. The installer shall provide verification that they are factory-trained in installing proposed equipment. The installer must provide proof that the playground has been inspected and approved by a National Playground Safety Institute Certified Playground Inspector upon completion of the installation. Provide written certification upon completion.

c. Must have at least five (5) years’ experience relating to installation of playground structures and be able to provide professional services installation of complex structures with emphasis on accessibility to children of all needs and abilities.

d. Ability to show experience with a minimum of three (3) other similar projects within the same relative scope, size, sensitivity and budget as the described project in this request.

e. The ability to assign a lead project manager to the job and keep the same person throughout the entire project.

f. The bid meets or exceeds all the requirements and expectations defined in this document.

g. Possesses all available resources to meet all the requirements, such as personnel, experience, and expertise to successfully complete the job.

h. Meet deadlines imposed by the City.

i. Comply with any applicable local, state, and federal guidelines.

j. Provide comprehensive warranty information and maintenance information/kit as well as customer service support information.

k. Perform the work and provide the material or service promptly or within the time specified without delay or interference.

l. Coordination and cooperation with separate Contract work as required.

SEALED BID REQUIREMENTS

1. Receipt and Opening of Bids

Sealed bids will be received at the office of the City Clerk, City of St. Clair Shores, 27600 Jefferson Avenue, St. Clair Shores, Michigan 48081-2093, up to 10:30 A.M., Local Time, November 10, 2025, at which time they will be publicly opened and read. A complete bid tabulation will be posted to the Michigan Intergovernmental Trade Network (MITN) website after the opening.

2. Preparation of the Bid All bids must be prepared and signed by the Bidder on the form attached hereto and submitted in its entirety with no modifications or changes except as authorized. All blank spaces must be plainly written/typed in legible figures. Illegibility of any figure in the bid may be sufficient cause for rejection of the bid by the City.

The Bidder shall include and be deemed to have included in his bid and contract price all Michigan Sales and Use Taxes currently imposed by Legislative enactment.

If a unit price or a lump sum bid already entered by the Bidder is to be altered, it shall be crossed out with ink and the new unit price or lump bid entered above or below it, and initialed by the Bidder with ink.

The bids received will be compared based on the summation of the lump sum amounts proposed and the product quantities listed at the proposed unit prices. In the case of discrepancy between the total shown in the bid and that obtained by adding the products of the quantities of items at the unit prices, the unit prices in the bid shall govern and any errors found in said products, and in the addition, will be corrected.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, his address, and the name of the Project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. All bids must be received by the City prior to the time at the place specified in the Advertisement. MULTIPLE BIDS FROM

THE SAME BIDDER SHALL BE SUBMITTED IN SEPARATE SEALED ENVELOPES AND

CLEARLY LABELED AS OPTIONS 1, 2, 3 etc.

The City may consider informal any bid not prepared and submitted in accordance with the provisions thereof and may waive any informalities or reject any and all bids. No unsolicited alternates will be considered.

Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

No Bidder may withdraw a bid within the period stated in the "Advertisement for Bids" after the actual date of the opening.

3. Addenda and Explanations

Explanations desired by Bidders shall be requested of the City in writing, and if explanations are necessary, a reply will be made in the form of an Addendum, a copy of which will be posted to the Michigan Intergovernmental Trade Network (MITN) website.

Registering (no cost available) for the site can be done at www.mitn.info. Every request for such an explanation shall be made to Liz Koto, City Planner, at liz@scsmi.net.

4. Bid Security

a. Each bid must be accompanied by a cashiers’ check, certified check of the Bidder, or a Bid Bond duly executed by the Bidder as principal and having as surety thereon a surety company approved by the City, in the amount of 5% of the bid as a guarantee on the part of the Bidder that he will, if called upon to do so, enter into a Contract in the attached form to do the work covered by such bid and at the prices stated therein and to furnish acceptable surety for its faithful and entire fulfillment. Such checks or bid bonds will be returned promptly after the City and the accepted Bidder have executed the Contract, or, if no award has been made within 60 days after the date of the opening of bids, upon demand of the Bidder at any time thereafter, so long as he has not been notified of the acceptance of his bid.

b. The Bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the amount of the contract, such Performance Bond to guarantee (a) the faithful performance and completion of the work in strict accordance with the terms of the Contract, and each and every covenant, condition and part thereof, according to the true intent and meaning of the contract documents, as herein defined, (b) the repair or replacement, where required, or the cost thereof, for a period of one (1) year, cancelable after the issuance of the Certificate of Acceptance, of all work performed under the terms of the Contract and in accordance with the construction specifications, or other contract documents.

5. Scope of Work

The work under this Contract shall consist of the items contained in the bid, including all incidentals necessary to fully complete the project in accordance with the Contract Documents.

6. Site Visit Required

Each Bidder shall visit the site of work at 32701 Harper and fully acquaint themselves with conditions relating to construction and maintenance. Bidders shall thoroughly examine and be familiar with the property. The area of work will be located somewhere within the black polygon below:

Bidders are not required to be escorted to the property, but they can request an onsite meeting with the Parks and Recreation Director, Rob Spinazzola, spinazzolar@scsmi.net.

The failure or omission of any bidder to receive or examine any form, instrument, addendum or other document, or to visit the site and acquaint themselves with existing conditions, shall in no way relieve himself from any obligation with respect to his bid or to the Contract.

The Contractor, as such and as Bidder, shall make his own determination as to turf conditions and shall assume all risk and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the City.

All applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over maintenance shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

mailto:spinazzolar@scsmi.net

All materials and workmanship shall meet City of St. Clair Shores specifications and standard details where and when applicable.

7. Term of Contract

It is the intent of the City to award the project on Monday, December 1, 2025. The City of St. Clair Shores reserves the right to accept or reject any portion of this bid and/or to divide the bid in any manner the City determines to be in its best interest. The City reserves the right to terminate the contract upon 30 days written notice due to poor performance or for any reason deemed in its best interest. All prices provided shall remain valid until March 1, 2026 or later if accepted.

8. Insurance Workman’s Comp & Vehicle insurance as required by State law are required. The City of St. Clair Shores shall be included as additional named insured on this City’s & Contractors Protective Policy.

9. Disqualification of Bidders

Any one or more of the following causes may be considered sufficient for the disqualification of a Bidder and the rejection of his bid or bids:

a. Evidence of collusion among bidders.

b. Lack of competency as revealed by either financial experience.

c. Lack of responsibility as shown by past work, judged from the standpoint of workmanship and progress.

d. Uncompleted work under other Contracts, which, in the judgement of the

City, might hinder or prevent the prompt completion of additional work if awarded.

e. Being in arrears on existing Contracts, in litigation with the City, or having defaulted on a previous Contract.

f. Incomplete bid

g. Listed on www.sam.gov as debarred or

h. Not registered on www.sam.gov with a UEI number

i. Inability to satisfy the requirements of the CDBG Program

10. Sub Contract Provisions

The Bidder shall list the name and address of all Sub-Contractors and sub-subcontractors. Approval of any Sub-Contractor or sub-subcontractors will not be given unless and until it is determined by the City that he is qualified to bid on the type and magnitude of work proposed and shall have executed a Sub-Contract or Sub-subcontract in a form acceptable to the City. ALL SUB-CONTRACTORS AND SUB-SUBCONTRACTORS

SHALL BE REGISTERED IN WWW.SAM.GOV AND OBTAIN A UEI NUMBER PRIOR TO

SUBMITTAL OF BIDS.

The Bidder shall abide by the provisions set forth herein. Any item of work performed by an entity other than the Bidder or approved Sub-Contractors will be considered as unauthorized and shall not be paid for under the provisions of the Contract.

11. Termination Clause Should the Bidder fail, neglect, or refuse to perform his duties under the Contract, the City shall have the right to terminate the Contract upon seven-days written notice given to the Bidder and his surety and to proceed to complete the work. Any additional costs incurred by the City shall be paid by the Bidder.

12. Method of Award

The City of St. Clair Shores reserves the right to accept or reject any portion of this bid and/or to divide the bid in any manner the City determines to be in its best interest.

The City reserves the right to accept any bid, to reject any or all bids, and to waive defects or irregularities in any bid. Any alteration, erasure or interlineation of the Contract documents and of the Form of Bid shall render the accompanying bid irregular and subject to rejection by the City.

32701 Harper Avenue St. Clair Shores, MI 48082

(This is a federally funded project through the Community Development Block Grant Program)

BID SUBMITTAL

Bidder: ___________________________________________________________________________

Address:__________________________________________________________________________

Contact Name*:____________________________________________________________________

Phone: ___________________________________________________________________________

Email:____________________________________________________________________________

Number of Employees:______________________________________________________________

Years in Business:__________________________________________________________________ *This person shall be readily available during normal work hours by phone or in person and shall be knowledgeable of the terms and procedures of the contract resulting from this solicitation.

Description of Qualifications and Skills of the Bidder Including Equipment Available to Complete

The Project, Years of Experience:______________________________________________________

Additional Required Documents ☐Resume of primary point of contact ☐Work plan schedule ☐Listing of current workloads to demonstrate bidder can provide this service by the deadline.

☐Proposed design for the playground ☐Spreadsheet of Costs of Proposed Design including individual costs of each item and total* ☐Verification that bidder is factory-trained in installation of equipment proposed.

☐Certified financial statement dated within sixty (60) days prior to the opening of bids ☐Copy of Certificate of Insurance including City as Additional Insured ☐Proof of Workman’s Comp & Vehicle insurance ☐CDBG Bidder Requirements checklist completed and submitted for bidder and all sub-contractors.

☐Section 3 Documentation Submitted *The City reserves the right to choose those elements that best serve the needs of the population.

32701 Harper Avenue St. Clair Shores, MI 48082

(This is a federally funded project through the Community Development Block Grant Program)

Please list the municipalities/companies for which your company has provided similar products or services. Municipal references are preferred.

Agency: ___________________________________________________________________________

Year: _____________________________________________________________________________

Contact Name: _____________________________________________________________________

Phone: ___________________________________________________________________________

Email:____________________________________________________________________________

Bid Certification The Bidder, in compliance with the Advertisement for Bids, having examined the specifications and the sites of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to perform the maintenance within the time set forth therein, and at the prices stated. These prices cover all expenses incurred in performing the work required. The Bidder hereby confirms that all owners and employees of his/her company are legally eligible to work in the State of Michigan and in the United States of America, and such employees are in compliance with both State and Federal laws with respect to their immigration and employment status. It is hereby affirmed that the above bid has been made in accordance with the terms and conditions set forth herein, and that the bidder will accept any award made to him, as a result of the bid. It is agreed that this bid may not be withdrawn for ninety (90) days from the opening thereof.

Bidder Signature Date

Bidder Representative (Please print) Title

Agency: ___________________________________________________________________________

Year: _____________________________________________________________________________

Contact Name: _____________________________________________________________________

Agency: ___________________________________________________________________________

Year: _____________________________________________________________________________

Contact Name: _____________________________________________________________________

Community Development Block Grant (CDBG) Bidder Requirements and Compliance Package

(For Entitlement-Funded Construction Projects) Effective September 16, 2025

Purpose This document establishes requirements and compliance standards for contractors and subcontractors bidding on construction projects funded in whole or part with Community Development Block Grant (CDBG) entitlement funds. It consolidates all applicable federal regulations, executive orders, HUD guidance, and federal procurement standards into a single reference.

Bidders must read and agree to all provisions. Failure to comply with any requirement may result in bid rejection, contract termination, or federal enforcement actions. Contractors, Sub-Contractors, and Sub-Subcontractors must be registered and active with a UEI in SAM.gov prior to submitting any bid for CDBG-funded work. See additional paperwork on how to obtain your UEI and register in sam.gov.

Statutory and Regulatory Authority

Housing and Community Development Act of 1974, as amended (42 U.S.C. 5301 et seq.)

This is the primary statutory authority for the CDBG program. It establishes the national objectives of providing decent housing, a suitable living environment, and expanded economic opportunities, principally for low- and moderate-income persons.

Section 103 (42 U.S.C. §5303) Authorizes HUD to make grants to units of general local government for CDBG entitlement programs. These grants are subject to program requirements, national objectives, and citizen participation processes.

Section 107 (42 U.S.C. §5307) Provides authority for special purpose grants, including technical assistance, capacity building, and support for historically underserved communities. HUD may impose additional conditions when Section 107 funds are included in a project.

24 CFR Part 570 – Community Development Block Grants Regulations HUD’s implementing regulations for CDBG entitlement and state programs. These cover eligible activities, national objectives, grant administration, and compliance obligations for grantees and subrecipients.

2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements Known as the 'Uniform Guidance,' this regulation provides federal standards for procurement, financial management, cost allowability, and audit requirements. It applies to recipients and subrecipients of CDBG funds.

24 CFR Part 5, Subpart A – Nondiscrimination and Related Requirements Requires compliance with nondiscrimination, disclosure, debarment, and drug-free workplace requirements. Ensures equal access and integrity in contracting.

24 CFR Parts 50 and 58 – Environmental Review Requirements Implements the National Environmental Policy Act (NEPA) for HUD-funded projects.

Requires environmental reviews, public notices, and mitigation steps before funds are committed.

44 CFR Parts 59–79 – National Flood Insurance Program (NFIP) FEMA’s NFIP regulations require flood insurance coverage for projects in identified flood hazard areas. Without coverage, CDBG funds cannot be spent on acquisition or construction in these zones.

29 CFR Parts 3, 5, and 1926 – Department of Labor Standards Covers labor protections including the Davis-Bacon Act, Copeland Anti-Kickback Act, and OSHA construction safety standards. These provisions protect workers from unsafe conditions, wage theft, and improper deductions.

Copeland 'Anti-Kickback' Act (29 CFR Part 3; 40 U.S.C. §3145) Prohibits contractors from inducing workers on federally assisted projects to give up any part of their earned wages. Requires submission of weekly certified payrolls and compliance statements to demonstrate wage integrity.

Buy America Build America Act (BABA), Pub. L. 117-58 Requires that iron, steel, manufactured products, and construction materials used in federally funded projects be produced in the United States. Waivers are limited and must be justified on public interest, non-availability, or unreasonable cost grounds.

Uniform Relocation Act (URA), 49 CFR Part 24) Protects residents and businesses displaced by federally funded projects. Provides relocation payments, advisory services, and replacement housing assistance.

Lead-Based Paint Regulations, 24 CFR Part 35 Requires inspections and abatement of lead-based paint hazards in federally assisted housing built before 1978. Contractors performing this work must be certified and follow HUD/EPA safe work practices.

Section 3 of the HUD Act of 1968, as amended; 24 CFR Part 75 Requires that employment, training, and contracting opportunities generated by HUD-funded projects be directed to low- and very low-income residents, particularly those living in the project area. Contractors must actively document outreach and hiring efforts, with specific reporting thresholds for projects exceeding $200,000.

Age Discrimination Act of 1975 Prohibits discrimination on the basis of age in programs or activities receiving federal financial assistance.

Executive Order 11063, as amended (24 CFR Part 107) Requires HUD to act against discrimination in federally assisted housing on the basis of race, color, religion, sex, or national origin.

Title VIII of the Civil Rights Act (Fair Housing Act, 1968), as amended 1988 Prohibits housing discrimination on race, color, religion, sex, national origin, familial status, or disability, with accessibility standards.

Clean Air Act Requires compliance with federal air quality standards during project implementation.

Clean Water Act Requires compliance with water quality standards and stormwater controls.

Record Retention Requirements Contractors must retain all project-related records for at least three years after project close or audit.

Unique Entity Identifier (UEI) UEI, issued by SAM.gov, is a required identifier for all federal contractors and must be kept active.

Compliance Checklist for All Contractors and Sub-Contractors Requirement Bidder Initials

Registered and active in SAM.gov ____

No conflicts of interest under 24 CFR 570.611 ____

No use of CDBG funds for political activities ____

Compliance with Anti-Lobbying provisions ____

Compliance with Civil Rights Acts and ADA ____

Accessibility standards (ADA, Section 504, FHA) met ____

Compliance with Davis-Bacon and Copeland Acts ____

Section 3 outreach and reporting completed ____

No contracts with debarred/suspended parties ____

Meaningful access for LEP populations ensured ____

Lead-based paint hazards addressed (if applicable) ____

Buy America requirements met or waiver obtained ____

UEI Number:____________________________________________

Bidder Certification By signing below, the undersigned certifies that:

1. All information provided is true and complete to the best of their knowledge.

2. They understand and agree to comply with all statutory, regulatory, and contractual requirements listed in this package.

3. They acknowledge that failure to comply may result in disqualification, termination, or repayment obligations.

Company Name

Bidder Signature Date

Bidder Representative (Please print) Title

Entity Registration Checklist

Prepare for Entity Registration in SAM.gov SAM.gov is an official website of the United States government. SAM.gov is FREE to use. There is no charge to get a Unique Entity ID, register your entity, and maintain your entity registration at SAM.gov.

What can you do with this guide?

The questionnaires and checklists here will help you gather the information you need and prepare to answer the questions in your entity registration.

All Awards registration allows you to bid on contracts and other procurements, as well as apply for financial assistance. Look for the icon on the left to submit an All Awards registration.

🠊 Jump to All Awards entity registration questionnaires and checklists

Financial Assistance Awards Only registration allows you to apply for financial assistance, or grants and loans, only. Look for the icon on the left to submit a Financial Assistance Only registration.

🠊 Jump to Financial Assistance Awards Only entity registration questionnaires and checklists

For All Awards registrations, prepare these sections:

For Financial Assistance Awards Only registrations, prepare these sections:

● Unique Entity ID

● Core Data

● Assertions

● Reps & Certs

● Architect and Engineering Responses

● Defense FAR Supplement (DFARS) questionnaire (if applicable)

● Points of Contact (POCs)

● SBA supplemental page (If you are a small business)

● Unique Entity ID

● Core Data

● Reps & Certs

● Points of Contact (POCs)

U. S. General Services Administration 1

All Awards Registration Questionnaires and Checklists You need to enter the following information for an All Awards entity registration:

Unique Entity ID

After you select your purpose of the registration (All Awards) and your entity type, you will enter the following information to get a Unique Entity ID:

Legal Business Name Physical Address (A post office box may not be used as your physical address) Date of Incorporation State of Incorporation (Entities outside the U.S. may need to provide alternate information) National Provider Identifier (NPI) (Non-U.S. entities only)

Your entity name and address will be validated by SAM.gov. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk from the page. Once you receive your Unique Entity ID, you can continue the registration.

You will also select whether you want your entity to be visible in public search results:

🠊 Note: Publicly viewable entity records display your record status, legal business name, and physical address on SAM.gov. You can restrict the public viewing of your record by deselecting the checkbox. If you restrict your information, it will not be visible to other non-federal entities or state and local governments who may wish to do business with you. However, your non-sensitive entity information remains available to federal government users and those who download the SAM public data file.

Core Data

Core data includes the following information:

Business Information

Organization start date Date on which your company’s fiscal year ends Organization’s division name and number (optional) Organization’s website URL (optional) Marketing Partner Identification Number (MPIN) (You will create this when you register.)

Physical address (auto-filled from Unique Entity ID section) Mailing address (You can copy your physical address or enter a different address.)

Taxpayer Identification Number (TIN) (U.S. entities only)

IRS Consent

IRS Consent Form (taxpayer name and address) (U.S. entities only)

U. S. General Services Administration 2 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0045979 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0055230

CAGE or NCAGE Code

CAGE Code (U.S. entities only) (If you do not have a CAGE code, select “No” and one will be assigned to your entity after you submit your registration.)

NCAGE Code (Non-U.S. entities) (If your entity is based outside of the U.S., you must go to the NCAGE Request Tool and request an NCAGE code before starting a SAM.gov registration.)

Ownership Details

Is your entity owned or controlled by another entity? (yes or no) If yes, is your immediate owner located outside the U.S. and its territories? (yes or no)

If yes, enter your immediate owner’s NCAGE Code. (Required for non-U.S.

entities to start a registration)

Predecessor Details

Is your entity a successor to a predecessor entity that held a federal contract or grant within the last three years? (yes or no)

If yes, provide your three most recent predecessors in reverse chronological order (newest to oldest). Start by entering your most recent predecessor’s CAGE or NCAGE Code.

General Information

Country of Incorporation State of Incorporation (U.S. entities only) Company Security Clearance (optional) Highest Employee Security Clearance Level (optional) Institution Type (e.g., foundation, hospital, educational, if applicable) Disadvantaged Business Enterprise (must be certified by a federal agency) Native American Entity Type (if applicable) Organization Factors (e.g., S corporation, LLC, foreign-owned) Entity Structure (e.g., Corporate Entity-Not Tax Exempt, Corporate Entity-Tax Exempt, Sole Proprietorship) Profit Structure (e.g., for-profit, non-profit) Socioeconomic Categories (e.g., veteran-owned, minority-owned)

Financial Information

Accept credit cards as a method of payment (yes or no) Electronic Funds Transfer (optional for non-U.S. entities)

Account type Routing number Account number

Automated Clearing House

U. S. General Services Administration 3 https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

U.S. phone number Remittance Address

Name and address

Executive Compensation Questions

Answer yes if in the last fiscal year:

80% or more of your organization’s revenue come from federal sources (e.g., contracts, grants, loans, etc.);

your total revenue from federal sources exceeded $25 million.

Does the public have access to information about the compensation of the senior executives in your business or organization? (yes or no)

If yes to the first two questions and no to the third question:

Provide names, titles, and total compensation values of your top five executive compensated employees

Proceedings Questions

Is your organization responding to a federal procurement opportunity that contains the provision at FAR 52.209-7?

Is your organization subject to the clause in FAR 52.209-9 in any current federal contracts?

Is your organization applying for a federal grant opportunity that contains the award term and condition described in C.F.R. 200 Appendix XII?

If yes to all of the previous questions, answer the following questions:

Does your organization have current federal contracts or grants with a total value (including any exercised or unexercised options) greater than $10 million?

Within the last five years, has the organization or any of its principals, in connection with the award to or performance by the business or organization of a federal contract or grant, been subject of a federal or state:

Criminal proceeding resulting in a conviction or other acknowledgment of fault Civil proceeding resulting in a finding of fault with a monetary fine, penalty, reimbursement, restitution, and/or damages greater than $5,000, or other acknowledgment of fault, and/or Administrative proceedings resulting in a finding of fault with either a monetary fine or penalty greater than $5,000 or reimbursement, restitution, or damages greater than $100,000, or other acknowledgment or fault?

If you answer yes to all three above questions, you must provide the following detailed information about each current proceeding against your entity:

Instrument

U. S. General Services Administration 4 https://www.acquisition.gov/far/52.209-7 https://www.acquisition.gov/far/52.209-9 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#Appendix-XII-to-Part-200

State Instrument Number Type of Proceeding Disposition Description of the Proceeding

Assertions

Assertions include the following information:

Goods and Services

North American Industry Classification System (NAICS) codes Go to https://www.census.gov/naics/ to lookup NAICS codes for your organization

Product Service Codes (PSCs) (optional) Go to https://www.acquisition.gov/content/product-and-service-code-manual to lookup PSCs for your organization

Size Metrics

Worldwide (organizational size information according to 13 CFR 121) Annual receipts Number of employees

Locations (optional) Annual receipts Number of employees

Electronic Data Interchange (EDI)

Do you wish to enter EDI Information for your non-government entity? (yes or no)

Disaster Response Information

Do you wish to be included in the Disaster Response Registry? (yes or no) If yes, does your company require bonding to bid on contracts? (yes or no)

If yes, provide in whole dollars:

Construction bonding level, per contract Construction bonding level, aggregate Service bonding level, per contract Service bonding level, aggregate

Geographical area served (any state, one state, or multiple states)

U. S. General Services Administration 5 https://www.census.gov/naics/ https://www.acquisition.gov/content/product-and-service-code-manual https://www.ecfr.gov/current/title-13/chapter-I/part-121

Representations and Certifications

Representations and Certifications include the following information:

FAR Response 1

(1) Name and title of person(s) responsible for determining prices offered in bids and proposals for your entity

(2) Does your entity have other plants or facilities at different addresses routinely used to perform on contracts? (yes or no)

If yes, enter the place of performance address, owner name, and owner address for each facility

(3) TIN is on file (This is usually entered as a part of Core Data. If not, you can enter it here.)

(4) Is your entity following the guidelines established by the Environmental Protection Agency (EPA) for recovered material? (yes, no, or vendor will provide information with specific offers to the government)

FAR Response 2

(5) Is your entity a small business concern and qualifies as a labor surplus area (LSA) concern?

(yes or no) (If your entity is not a small business based on the size metrics data provided in the Assertions section, you will not be able to answer this question.)

If yes, indicate the LSA in which the manufacturing or production costs amount to more than 50% of contract price.

(6) Is your entity owned or controlled by a common parent that files its Federal Income Tax returns on a consolidated basis? (yes or no)

If yes, provide the company name and tax identification number.

(7) Is your entity or any of its principals currently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency? (yes or no)

(8) (part 1) In the past three years, has your entity, or any of its principals, been convicted or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property? (yes or no)

(8) (part 2) In the past three years, has your entity been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which liability remains unsatisfied? (yes or no)

(9) Is your entity, or any of its principals, presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in either part of Question 8? (yes or no)

(10) Within the past three years, has your entity been terminated for cause? (yes or no)

U. S. General Services Administration 6 https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

(11) List the name of any HUBZone small businesses participating in a HUBZone Joint Venture with your entity. If your entity is not participating in a HUBZone Joint Venture, select “None.”

(12) Reserved (no answer required)

(13) If you indicated that you are a Joint Venture Women Owned Small Business on the General Information page in the Core Data section, provide the name of the company participating in the Joint Venture with your entity.

(14) If you indicated that you are a Joint Venture Economically Disadvantaged Women Owned Small Business on the General Information page in the Core Data section, provide the name of the company participating in the Joint Venture with your entity.

(15) Does your entity provide any data to the government that qualifies as limited rights data or restricted computer software? (yes, no, or vendor will provide information with specific offers to the government)

If yes, please list limited rights data or restricted computer software.

FAR Response 3

(16) Your structure type and how your business or organization is defined by the IRS will be pre-filled based on your answers on the General Information page of the Core Data section. If you selected “Other” as your type, you will be provided with a box to enter more information.

(17) Is your entity a small disadvantaged business concern? (yes or no) (If your entity is not a small disadvantaged business based on the size metrics data provided in the Assertions section, you will not be able to answer this question.)

(18) Reserved (no answer required)

(19) Does your entity deliver any end products (from the corresponding country of origin) that are listed on the List of Products Requiring Federal Contractor Certification as to Forced or Indentured Child Labor under Executive Order No. 13126? (yes or no)

(20) Has your entity held previous contracts/subcontracts subject to Federal Acquisition Regulation (FAR) 52.222-26 (Equal Opportunity)? (yes or no)

(21) Are any end products delivered to the Government by your entity foreign (non-domestic) end products? (yes, no, or vendor will provide this information with specific offers to the government)

If yes, list the products and their corresponding country of origin.

(22) Has your entity filed all required Equal Employment Opportunity compliance reports? (yes or no)

(23) Choose the statement that best applies to your entity’s affirmative action programs. The statements you may choose from are:

Your entity has developed and has on file affirmative action programs required by Secretary of Labor Regulations Your entity does not have developed and does not have on file affirmative action…