Invitation to Bid- Ionia Transportation Facility Window Project .pdf

April 23, 2025

RE: Invitation to Provide Bid for Construction Services

Ionia Transportation Facility Window Replacement

Location: 251 East Adams Street, Ionia Michigan 48846

Owner’s Representative: Heidi Wenzel, City of Ionia Director of Transportation

Architect: Gregg Yeomans RA, Fishbeck

Description of Conditions

The Transportation Building was constructed in 1988 and an addition was subsequently added to the south side.

The office wing is part of the original building and is brick veneer on wood stud construction.

The Andersen vinyl clad wood windows in the office wing are original to the building and are in need of replacement. There are 15 window openings on three sides of the office wing. Each opening contains a pair of casement windows. Seven of the openings have stationary windows, the other eight pairs are operating. The operable units have screens.

The construction drawings show the windows installed with a nailing flange behind the brick veneer. No detail is available indicating whether there is any head flashing between the window and a metal faced plywood panel above. None is visible in the field. Drywall returns cover the interior window recess and butt into the painted window frame.

Scope of Services

The Scope of Services outlined below is intended to direct bidding efforts but isn’t presented as a complete or detailed description of the work required to complete the project. The Bidder is to consider all details and actions required to provide full and complete construction services that meet industry standards.

Step 1- Investigation

Remove Window #04 (see Page 5) for investigation in order to verify the existing wall construction.

• Remove and store (on-site) interior window blind.

• Remove all exterior sealant around perimeter of brick opening.

• Remove arched metal-faced panel on exterior.

• Remove existing interior sealant.

• Remove existing pair of windows.

• Provide temporary, secure, weathertight, closure in masonry opening.

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If the Step 1 investigations lead to the need for any modifications to the work effort described in this Scope of

Services, and included in the Contract for Construction, such modifications will be addressed by Change Order.

Step 2- Window Replacement

Once a plan of action is agreed upon by Owner and Contractor, replacement of all of the designated windows may begin. Remove window blinds and store on-site.

Method of window fastening will be verified by Step 1. Base bid to be direct fastening through window frame.

Window installation to be coordinated with installation of new metal head flashing and ACM panel above.

Remove existing blocking on face of sheathing, above window, as required to allow installation of new window head flashing. Prefinished bent aluminum flashing to be nailed to sheathing and extend out past face of new metal panel. Provide drip edge on protruding horizontal leg of flashing. Provide flashing tape to seal flashing to wall. Add to existing support structure within wall as required to allow face panel to be adhered in place. ACM

(aluminum composite material) face panel to be Alucabond, or equal, with color to match window. Bottom edge of panel to be held 1/8” above drip edge.

Closed-cell spray foam will be injected into the gap between the window and the 2x4 rough opening framing, all four sides. The intent is to create a continuous weather barrier between building wall and window frame at the face of the insulated sheathing.

Provide backer-rod and sealant around the exterior perimeter. Sealant color to match window and be preapproved by Architect.

All removed windows and associated debris to be disposed of off-site by the Contractor.

Step 3- Interior Work

Base bid assumption is that interior face of new window sill will fit snug to existing drywall return on jambs and head, as well as plastic laminate covered sill.

Provide silicon sealant around perimeter of window, color to be white.

Reinstall window blinds.

Windows Specification

Basis of Design product is Andersen 400 Series Casement window. Dark Bronze exterior, prefinished white interior. Full screens on operable windows. Compact operator handle. Matching products from Pella or Marvin are approved equals.

Quantity of Windows

Base bid is to include replacement of three pair of operable casement windows, 01, 03, 15; and three pair of fixed casement windows, 02, 04, 14. These consists of all four masonry openings on the west elevation and the two masonry openings in the Dispatch Room on the east elevation.

Provide Unit Price for replacement of a single pair of operable windows (one masonry opening).

Provide Unit Price for replacement of a single pair of fixed windows (one masonry opening).

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Bidding Requirements

Receipt of Bids: City of Ionia, the Owner, will receive sealed Bids for construction of the Ionia Transportation

Facility Window Replacement at the Transportation Department office, 251 East Adams Street, Ionia Michigan until Thursday May 22, 2025 at 10:00 a.m. local time. No Bids will be received after that time. Bids will be publicly opened and read aloud at that time and place. This solicitation will result in a fixed, firm price contract.

Conditions of Bidding: Bidder is to submit a stipulated Lump Sum price, as well as the two Unit Prices listed under

Quantity of Windows. Submission is to be on company letterhead, signed by an individual authorized by the company to do so. Bid security in the amount of 5% of the lump sum Base Bid is required. Bonds are not required.

Provide suggested construction start date and project duration with the bid. It is required by the Owner that the project be completed by October 15, 2025. The intent of considering Bidder suggested construction schedules is to allow flexibility for Bidders to plan for the best utilization of their work forces, resulting in the most economical project pricing.

Bids shall be enclosed in an opaque, sealed package, plainly marked with the Project title and name and address of the Bidder and shall be accompanied by the Bid security. Provide three copies of the Bid.

Bids may not be withdrawn for a period of 10 days after the actual date of opening with the Bidders committed to their bid for those ten days. The Owner reserves the right to waive any irregularities and to reject any or all Bids for sound, documentable, business reasons. Award will only be to a responsive and responsible firm.

Responsibility of Bidders: It is the responsibility of each Bidder before submitting a Bid to:

• Become familiar with the site and satisfy Bidder as to the general, local and Site conditions that may affect cost, progress, and performance of the Work. This includes the ‘Materials and Supplies Less

Than $250,000’ (Attachment A) and the ‘Certificate of Compliance with Federal Contract Clauses’

(Attachment B). Signed copies of Attachments A and B must be submitted with the bid;

• Become familiar with and satisfy Bidder as to all federal, state and local Laws and Regulations that may affect cost, progress, or performance of the Work;

• Consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site, with respect to the effect of such information and observations on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Invitation to Bid; and (3) Bidder’s safety precautions and programs;

• Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required;

• Promptly give Architect written notice of all conflicts, errors, ambiguities or discrepancies that Bidder discovers and confirm that the written resolution thereof by Architect is acceptable to Bidder.

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The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of the Invitation to Bid, that without exception the Bid is premised upon performing and furnishing all Work required for full execution of the Project and applying any specific means, methods, techniques, and sequences of construction that may be shown or indicated or expressly required by the Invitation to Bid, that

Bidder has given Architect written notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered and the written resolutions thereof by Architect are acceptable to Bidder.

Protests about specifications or processes must be submitted in writing and received at the Ionia Transportation

Facility, 251 Adams St., Ionia, MI 48846 by 10 days before the bid due date. Protests after the due date but before award must be received before 5 business days after the bid due date. Post award decisions must be received no later than 5 business days after the award decision.

Prevailing Wages: Davis-Bacon locally prevailing wage requirements are not required to be followed for this project.

Schedule: The Owner wishes the project to be completed no later than October 15, 2025, assuming the contract will be awarded following the June 4th Ionia City Council meeting. The specific timing for the project is to be established by each Bidder with a proposed start and completion date submitted with the Bid.

Pre-bid Meeting: A non-mandatory Pre-bid meeting will be held on Wednesday May 7, 2025 at 8 AM, at the location of the project. A synopsis of the meeting will be distributed by the Architect to all Bidders, whether attending the meeting or not.

Questions: Bidders should direct questions and correspondence in writing to the Architect at gyeomans@fishbeck.com. Questions, answers, and correspondence will be sent to all firms that were sent an

Invitation to Bid, or who have submitted bids. Questions and correspondence will be publicly posted on the City of Ionia website at cityofionia.org.

Gregg Yeomans RA, BECxP, CxA+BE

Senior Architect/Project Manager

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Original CDs- Partial floor plan with window numbers

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Original CDs- Vertical wall section at window

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Original CDs- Enlarged window sections

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Original CDs- Window elevation

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Photos of existing conditions- Exterior

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Photos of Existing Conditions- Interior

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Attachment A follows:

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Attachment B follows: