Invitation to Bid IFB 2507 OCB.pdf

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 00 11 16 – INVITATION FOR BIDS

IFB 2507 OCB

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FEBRUARY 2025

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SECTION 00 11 16

INVITATION FOR BIDS

Invitation for Bids Number: IFB 2507 OCB

Project Title: Community Flood Assistance & Resilience Residential Raise and Floodproof

BID SUBMITTAL TIME/DATE/LOCATION: SEALED BIDS will be accepted for IFB 2507 OCB “Residential Raise" by the State of Washington Department of Ecology (Ecology) until 3:00 p.m. (local time in Lacey, WA) March 26, 2025.

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Clearly identify it is a “SEALED BID” on the outside of the envelope, and identify the Project Title and IFB number to ensure that the bid is routed correctly.

A. Mailed-in Bid Proposals must be received by Ecology prior to 3:00 p.m. (local time in Lacey, WA), March 26, 2025.

Mailed-in proposals shall be addressed as follows:

U.S. Postal Service Regular Mail UPS, FEDEX

Attn: Kat Dickey Department of Ecology Office of Chehalis Basin

PO BOX 47600

Olympia, Washington 98504-7600

Department of Ecology Office of Chehalis Basin Attn: Kat Dickey 300 Desmond Drive SE Lacey, Washington 98503

B. Hand delivered Bid Proposal to Ecology’s Drop Box: Sealed Bid Proposals being hand delivered to Ecology’s drop box will only be accepted between the hours of 9:00 a.m. (local time in Lacey, WA) and prior to 3:00 p.m. (local time in Lacey, WA) only on March 26, 2025. Ecology’s drop box will be the only receiving area for hand delivered submittals. The drop box area will not be staffed during the delivery times mentioned. Ecology Staff will retrieve bid proposals from the drop box at bid closing to ensure proper time stamp.

Hand delivered bids shall be addressed as follows:

Department of Ecology Office of Chehalis Basin Attn: Kat Dickey 300 Desmond Drive SE Lacey, Washington 98503

The images below show the location of the drop box in relation to the Ecology building, and provides a picture of the drop box.

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Figure1: Map of Ecology Building showing location of reception.

Figure 2: Ecology drop box for hand delivered bids.

SUBCONTRACTOR LISTING SUBMITTAL(S): The subcontractor listing requirements are described below in Notice to Bidders, Item F., and if applicable include two submittals as follows:

Form A, (HVAC, Plumbing, Electrical): Within one hour after bid submittal time/date, submit Form A by email to: kdic461@ecy.wa.gov

Form B (Structural Steel Install, Rebar Install): Within 48 hours of bid submittal time, submit Form B by email to: kdic461@ecy.wa.gov mailto:kdic461@ecy.wa.gov

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Form A and B are located in the Project Manual (Section 00 41 00 Bid Form), which can be downloaded at the link presented in BID DOCUMENTS/PROJECT MANUAL section found below in this IFB.

VIRTUAL PUBLIC BID OPENING. All Ecology Public Works Bid Openings will be conducted via a live stream utilizing Zoom. A link to the live stream for bid opening is provided below. We will strive to begin bid opening live streams within thirty minutes of the bid closing and appreciate your patience as we deploy this new process. If you have questions, please contact us using the Owner’s Point of Contact information provided at the end of this invitation.

When: 3:00 p.m. (local time in Lacey, WA), March 26, 2025 Zoom link:

https://www.zoomgov.com/j/1608025591?pwd=o5YRhqd3I7716vAOOTag FTPHw8foag.1 Meeting ID: 160 802 5591 Join by phone: 1 669+ 254 5252 US (San Jose) US Toll US Toll Passcode: 704153

PROJECT SCOPE/SUMMARY OF WORK:

The objective of this project is to raise four (4) residential houses approximately three ( 3) feet above the designated flood level to mitigate the risk of flooding. The scope of work involves lifting the existing structure to a safe elevation and coordinating the removal and reattachment of all utilities to ensure uninterrupted service. The project will be conducted in accordance with local building codes, regulations, and safety standards and the contract documents attached.

PROJECT LOCATION: Aberdeen (Grays Harbor County), Rochester (Thurston County), and Chehalis ( Lewis County).

ESTIMATED BID RANGE: $981,000 – $1,200,000

PRE-BID WALK-THROUGH: A voluntary pre-bid walk-through will be on March 11, 2025 at 9AM. The walk-through of the properties will begin at 2506 Pacific Avenue, Aberdeen, Washington.

While the pre-bid walk-through meeting is voluntary, it is highly recommended that all prospective bidders attend this meeting. Bidders who do not attend the voluntary pre-bid walk-through meeting must rely solely on the bid documents describing the work to prepare their bid.

PRE-BID CONFERENCE CALL: A voluntary pre-bid conference call will be presented on March 17th at 1:00 PM via the same Zoom link provided above.

Note: Please contact Kat Dickey at 360-995-3129 (kdic461@ecy.wa.gov) at least five

(5) working days prior to the scheduled pre-bid date if special accommodations are required for your attendance.

http://www.zoomgov.com/j/1608025591?pwd=o5YRhqd3I7716vAOOTag mailto:(kdic461@ecy.wa.gov

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Questions asked at the pre-bid meeting and the list of pre-bid meeting attendees will be posted on the Department of Ecology’s Box.com page:

https://app.box.com/s/wegtgee802g6flrwpi4cfijj9eiycdxv

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NOTICE TO BIDDERS:

A. PRE-BID SITE ACCESS: The sites are residential properties with occupied single-family homes and Prospective Bidders will only have access to the sites from the rights-of-way outside of the established pre-bid walk-through date.

B. GENERAL: Upon contract award, the construction and successful completion of this project as defined in the Project Manual shall be the responsibility of the awarded Contractor, which is registered in the State of Washington.

This responsibility extends to work accomplished by subcontractors, vendors, and material and equipment suppliers through agreements with the Contractor. The Contractor shall assure that all personnel performing work in connection with this contract are familiar with the Project Manual including applicable procedures (including payment procedures), instructions, and technical requirements of this contract to ensure that construction proceeds to Final Completion and Final Acceptance in an orderly manner.

All work shall be done in accordance with the best modern construction practices and under the supervision of capable superintendents, foremen, and workmen fully experienced in their field of work.

C. SCHEDULE: The schedule for the Project is as follows:

The number of days to achieve Substantial Completion = 270 The number of days to achieve Final Completion = 30

The number of days the Project shall achieve Substantial Completion are calendar days from the date of the Notice to Proceed. The number of calendar days to achieve Final Completion are from the date of Substantial Completion.

D. VOLUNTARY MWBE AND VETERAN OWNED BUSINESS PARTICIPATION

GOALS: Voluntary participation goals of 10% MBE, 6% WBE, 5% Washington Small Business and 5% Veteran Owned Business have been established for this project. Achievement of these goals is encouraged. However, unless required by federal statutes, regulations, grants, or contract terms referenced in the contract documents, no preferences will be included in the evaluation of bids, and no minimum level of participation shall be required as a condition for receiving an award or completion of the contract work, and bids will not be rejected or considered non-responsive on that basis. Bidders may contact the Office of Minority and Women’s Business Enterprise to obtain information on certified https://app.box.com/s/wegtgee802g6flrwpi4cfijj9eiycdxv

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MWBE firms and the Washington Department of Veteran’s Affairs for information on certified Veteran owned businesses.

Bidders may contact the Office of Minority and Women's Business Enterprise (OMWBE) at http://OMWBE.wa.gov/ to obtain information on certified firms.

Bidders may also utilize Washington Small Businesses registered in WEBS at https://pr-webs-vendor.des.wa.gov/, and Veteran-owned Businesses at https://www.dva.wa.gov/veterans-their-families/veteran-owned-businesses/vob-search.

E. APPRENTICESHIP UTILIZATION REQUIREMENTS: The apprenticeship utilization requirement for this project is a percent of the total labor hours.

The Mandatory Apprenticeship Utilization Requirement is 15% RCW 39.04.320 requires 15% Apprenticeship Participation for all projects estimated to cost one million dollars or more. Bidders may contact the Department of Labor and Industries, Specialty Compliance Services Division, Apprenticeship Section, P.O. Box 44530, Olympia, WA 98504-4530, by phone (360) 902-5320, and e-mail at apprentice@lni.wa.gov, to obtain information on available apprenticeship programs.

F. SUBCONTRACTOR LISTS FOR THIS PROJECT: In accordance with RCW 39.30.060, if the base bid and the sum of the additive alternates is one million dollars or more, the Bidder is required to provide the names of the Subcontractors with whom the Bidder will directly subcontract for the performance of heating, ventilation and air conditioning (HVAC), plumbing and electrical for this project on Subcontractor List Form A within one hour of the bid submittal time via email to kdic461@ECY.WA.GOV. The Bidder shall also provide names of the Subcontractors with whom the Bidder will subcontract for structural steel installation and rebar installation on Subcontractor List Form B within 48 hours of the bid submittal time via email to kdic461@ECY.WA.GOV. Form A and B are located in the Project Manual as an attachment to Section 00 41 00 Bid Proposal Form.

Failure of the Bidder to submit the NAMES of such subcontractors or to name itself to perform such work shall render the Bidder’s bid nonresponsive and, therefore, VOID.

Note: The requirement for submitting Form A is not applicable if the Bidder will not both directly self-perform and directly subcontract for the performance of the HVAC, plumping, or electrical for this project. The requirement for submitting Form B is not applicable if the Bidder will both not directly self-perform and directly subcontract for the performance of structure steel installation of rebar for this project.

G. BIDDER RESPONSIBILITY CRITERIA WILL BE EVALUATED FOR THIS

PROJECT: See Division 00 Section 00 21 13 - “Instructions to Bidders” and Section 00 22 13 – “Supplemental Bidder Responsibility” for the mandatory and supplemental bidder responsibility criteria for this project.

http://omwbe.wa.gov/ http://www.dva.wa.gov/veterans-their-families/veteran-owned-businesses/vob-https://pr-webs-vendor.des.wa.gov/ https://www.dva.wa.gov/veterans-their-families/veteran-owned-businesses/vob-search mailto:apprentice@lni.wa.gov mailto:apprentice@lni.wa.gov mailto:kdic461@ecy.wa.gov

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H. Ecology reserves the right to accept or reject any or all bid proposals and to waive as informality any minor irregularities of any bid received.

I. SUBCONTRACTOR PAYMENTS REPORTING REQUIREMENTS:

This Contract is subject to compliance tracking using the State’s business diversity management system, Access Equity (B2Gnow). Access Equity is web-based and can be accessed at the Office of Minority and Women’s Business Enterprises (OMWBE) at https://omwbe.diversitycompliance.com/. The Contractor and all Subcontractor(s) shall report and confirm receipt of payments made to the Contractor and each Subcontractor through Access Equity. The Contractor may contact OMWBE at Access Equity Help Center | Office of Minority and Women's Business Enterprises for technical assistance in using the Access Equity system or Owner Point of Contacts. User guides and documentation related to Contractor and Subcontractor access to and use of Access Equity are available online at https://omwbe.wa.gov/access-equity-help-center. The Department of Ecology reserves the right to withhold payments from the Contractor for non-compliance with this section. For purposes of this section, Subcontractor means any subcontractor working on the Contract, at any tier and regardless of status as certified WMBE or Non-WMBE.

J. The Awarded Contractor shall:

Register and enter all required Subcontractor information into Access Equity no later than 15 days after the Department of Ecology creates the Contract Record.

Complete the required user training (two (2) one-hour online sessions) no later than 20 days after the Department of Ecology creates the Contract Record.

Report the amount and date of all payments (i) received from the Department of Ecology, and (ii) paid to Subcontractors, no later than 15 days after the issuance of each payment made by the Department of Ecology to the Contractor, unless otherwise specified in writing by the Department of Ecology, except that the Contractor shall mark as “Final” and report the final Subcontractor payments) into Access Equity no later than thirty (30) days after the final payment is due the Subcontractor(s) under the Contract, with all payment information entered no later than sixty (60) days after end of fiscal year, June 30.

Monitor contract payments and respond promptly to any requests or instructions from the Department of Ecology or system-generated messages to check or provide information in Access Equity.

Coordinate with Subcontractors, or Department of Ecology when necessary, to resolve promptly any discrepancies between reported and received payments.

Require each Subcontractor to: (i) register in Access Equity and complete the required user training; (ii) verify the amount and date of receipt of each payment from the Contractor or a higher tier Subcontractor, if applicable, through Access Equity; (iii) report payments made to any lower tier Subcontractors, if any, in the same manner as specified herein; (iv) respond promptly to any requests or instructions from the Contractor or system-generated messages to check or provide information in Access Equity; and (v) coordinate with Contractor, or https://omwbe.diversitycompliance.com/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.wa.gov%2Faccess-equity-help-center&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342431589%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=t0i6%2BmEMMb8IHwMrRphN%2BF32KVxpCnd858YJT0UMnTc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.wa.gov%2Faccess-equity-help-center&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342431589%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=t0i6%2BmEMMb8IHwMrRphN%2BF32KVxpCnd858YJT0UMnTc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.wa.gov%2Faccess-equity-help-center&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342443993%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=L7FZlGRjGBudjQvjUmu2hDukfBMlSRqPzhaQNGdp%2BOo%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.wa.gov%2Faccess-equity-help-center&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342443993%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=L7FZlGRjGBudjQvjUmu2hDukfBMlSRqPzhaQNGdp%2BOo%3D&reserved=0

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Department of Ecology when necessary, to resolve promptly any discrepancies between reported and received payments.

K. Subcontractor Participation Monitoring and Reporting Once a contract is awarded through the solicitation or proposal process, the awarded Prime Contractor is obligated to complete the vendor registration in Access Equity. Access Equity is a secure online vendor management system (B2GNow). Confidential information (Tax ID, etc.) will not be published. Prime Contractors that have previously registered with B2Gnow for any public entity, must verify the system has updated information. Contractors can access the system at https://omwbe.diversitycompliance.com/ or through a direct link on the Office of Minority and Women’s Business Enterprises (OMWBE) website at:

https://omwbe.wa.gov/.

Each month during the contract, the Prime Contractor will report payments to ALL Subcontractors through the Access Equity system. This monthly reporting information includes total payment in dollars made to the Subcontractor(s), payment dates, and any additional information required to verify payment to Subcontractors. The Prime Contractor will enter this payment information into the Access Equity system, and the Subcontractors will verify this payment information in the system. Online training is available through the Access Equity/B2Gnow system (Access Equity Help Center | Office of Minority and Women's Business Enterprises). These above requirements apply to both the Prime Contractors and Subcontractors.

BID DOCUMENTS/PROJECT MANUAL:

A. Bidders can access bid documents including the Project Manual as fully useable electronic documents thru the Department of Ecology’s Box.com page. The Project Manual includes bid specifications, appendices, plans, and addenda. Download all files in the folder:

https://app.box.com/s/wegtgee802g6flrwpi4cfijj9eiycdxv IFB 2507 Documents | Powered by Box

B. In the event it becomes necessary to revise any part of the Project Manual, amendments will be placed as addenda on the Department of Enterprise Service’s Washington's Electronic Business (WEBS) Solution, WEBS for Vendors website.

OWNER POINT(S) OF CONTACT:

A. Project Technical Questions or Comments: Direct all questions to the Ecology project team by email. The email should include all members of the Ecology Project team. These members are listed in the following table.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.diversitycompliance.com%2F&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342936809%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CsVor1T98OGvNXfS58xCdaFtUVP3FqMY2dD88LW74KI%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.wa.gov%2F&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342956167%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1ggZ0RY2AfcdDKWeTaawxJtWClngmqUdJk4ixH1SjJU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.wa.gov%2Faccess-equity-help-center&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342970117%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=SIVB6QUPja2MWA7iMSuBiWaND3DbKpE%2Fhpu35TY0iQU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomwbe.wa.gov%2Faccess-equity-help-center&data=05%7C02%7CRVAN461%40ECY.WA.GOV%7C68e0a64aa32640450f7808dd0a64d382%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C638678150342970117%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=SIVB6QUPja2MWA7iMSuBiWaND3DbKpE%2Fhpu35TY0iQU%3D&reserved=0 https://app.box.com/s/wegtgee802g6flrwpi4cfijj9eiycdxv https://app.box.com/s/wegtgee802g6flrwpi4cfijj9eiycdxv https://pr-webs-vendor.des.wa.gov/

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Team Member Email

Pat Brommer OCB Contracts Officer Patricia.Brommer@ecy.wa.gov

Kat Dickey Project Manager Office of Chehalis Basin

Kat.Dickey@ecy.wa.gov

B. Bidding Questions for Owner’s Contract Officer: Bidders with bidding questions and/or experiencing trouble accessing the OCB Public Share site can contact Kat Dickey, OCB, at (360) 995-3129 or by email at kat.dickey@ecy.wa.gov for assistance.

END OF SECTION 00 11 16

mailto:Patricia.Brommer@ecy.wa.gov mailto:Kat.Dickey@ecy.wa.gov mailto:kat.dickey@ecy.wa.gov%20for%20assistance.

mailto:kat.dickey@ecy.wa.gov%20for%20assistance.