Invitation to Bid Complete Package.pdf

DOT-ITB-26-7013-LV

State of Florida Department of Transportation

INVITATION TO BID

FIBER OPTIC CABLING

CONTACT FOR QUESTIONS:

Lori Vicari, Purchasing Agent lori.vicari@dot.state.fl.us

Phone: (813) 975-6199 or (800) 226-7220 x6199 Fax: (813) 975-6473

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456 mailto:lori.vicari@dot.state.fl.us

State of Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive

INVITATION TO BID (ITB) REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

BY E-MAIL TO LORI.VICARI@DOT.STATE.FL.US

Bid Number: DOT-ITB-26-7013-LV

Title: Fiber Optic Cabling

Bid Due Date & Time (On or Before): SEE TIMELINE IN INTRODUCTION SECTION

Potential bidders should notify our office by returning this bid registration form as soon as possible after downloading. Complete the information below e-mail to Lori Vicari, lori.vicari@dot.state.fl.us.

THE ITB DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail or telephone: Lori Vicari, Purchasing Agent at lori.vicari@dot.state.fl.us or (813) 975-6199 or (800) 226-7220 x6199.

mailto:ENRIQUE.GARCIA@DOT.STATE.FL.US mailto:lori.vicari@dot.state.fl.us https://vendor.myfloridamarketplace.com/

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this ITB is to obtain competitive bids to establish two-year contract for the purchase of fiber optic cabling by the Florida Department of Transportation (FDOT), hereafter referred to as the "Department". The contract will become effective on the date the successful bidder(s) is approved for award and will expire two years from that date.

After the award, said bidder(s) will be referred to as the "Vendor(s)".

All commodities identified in this ITB will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory state contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 02-23-2026 10:00 AM

There is no deadline for administrative questions)

BIDS DUE (ON OR BEFORE) 03-02-2026 10:00 AM

ELECTRONIC BID SUBMISSIONS – PLEASE SEE #3 BELOW

PUBLIC OPENING 03-02-2026 11:00 AM

Florida Department of Transportation Pelican Conference Room 11201 North McKinley Drive

POSTING OF INTENDED DECISION/AWARD 03-03-2026 4:00 PM

3) ELECTRONIC SUBMISSION OF BIDS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-26-7013-LV – VENDOR’S NAME.

b) Email shall contain one file attachment marked as the following: DOT-ITB-26-

7013-LV - Bid Submittal.

c) Documents shall be submitted in portable document format (PDF) and have a size limit of 25MB.

d) The body of the email shall not contain any information.

e) Bids shall be submitted to: D7.Purch@dot.state.fl.us.

4) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodation at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address or fax number provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using Florida Relay Services which can be reached at (800) 955-8771 (TDD).

5) CONTRACT USE

Use of the contract resulting from this bid will be optional for the Department. The Department reserves the right to solicit separate bids for any unusual or abnormal quantity requirements that may arise during the term of the contract.

mailto:D7.Purch@dot.state.fl.us

6) ESTIMATED PURCHASES

The Department anticipates purchasing a minimum quantity of 10,000 feet. The quantity given is a guideline for preparing your bid and should not be construed as representing the actual quantities to be purchased under this contract. The Vendor(s) shall supply, at bid prices, the actual quantities ordered regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

7) RENEWAL

Upon mutual agreement, the Department and the contract Vendor may renew the contract for a period that may not exceed three years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response, except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID

OPENING OR THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 20). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call (866) 352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W- 9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

In accordance with section 287.057(25), Florida Statute, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected in the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Lori Vicari, Purchasing Agent D7-PurchQuestions@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the address above or by phone: (813) 975-6199 or (800) 226-7220 x6199.

4) ORAL INSTRUCTIONS / CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a state employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, freight on board (F.O.B.) destination.

Delivery must be made within 30 calendar days or less upon receipt of a purchase order by the contract vendor at their designated ordering location. If more time is needed, the bidder should state the extra time required and the reasons why, in their bid response.

Acceptance will be subject to the Department’s approval.

mailto:D7-PurchQuestions@dot.state.fl.us

6) IN-STATE PREFERENCE FOR COMMODITY BIDS

In accordance with Section 287.084, F.S., when the lowest responsible and responsive bid is submitted by a vendor whose principal place of business is located outside the state of Florida, a 5% price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz), unless the state where the out-of-state vendor is located provides a price preference for businesses having a principal place of business in that state. In that case, the same price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida responding to this ITB

All bidders MUST complete the attached “In-State Preference Form” and submit with their bid response. All vendors whose principal place of business is outside of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz), must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. Failure to submit the “In-State Preference Form AND written opinion will result in the vendor being found non-responsive.

For the 5% preference, the Department will apply 5% to the bid price(s) of the lowest out of state vendor whose state does not grant a preference if that vendor has submitted the lowest responsible and responsive bid. The “In-State Preference” does not apply to transportation projects that use federal funds.

7) INTENDED AWARD

As the best interest of the state may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions, unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable F.S. In the event the Department receives identical pricing or scoring from multiple vendors that would tie the awarded vendor; the Department may, at its discretion, award to all responsive tied vendors or reject all.

8) PRE-BID CONFERENCE: A PRE-BID CONFERENCE WILL NOT BE HELD.

9) ALTERNATES

ALTERNATE BRANDS WILL NOT BE CONSIDERED FOR THIS BID. BID AS

SPECIFIED.

10) WARRANTY/SUBSTITUTIONS

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than five years from the date of acceptance by the purchaser. Any deviation from these criteria must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

11) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

12) PRODUCT REQUIREMENTS/SPECIFICATIONS

Items furnished shall be standard products of the manufacturer or their suppliers, shall be new, unused, clean, and free from any defects or features affecting appearance, serviceability, or the safety of the user in normal intended use.

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible. Deviations must be explained in detail on separate attached sheet(s).

13) ACCEPTANCE

All items listed in the specifications, delivered to the Department not meeting specifications or found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

14) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed an on-site review of the bidder's facilities and qualifications.

This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required items. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

15) PROTEST OF ITB SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, (the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

16) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

17) SCRUTINIZED COMPANIES LISTS

All responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The form should be submitted with the bid.

Section 287.135, F.S., prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of:

i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel; and,

ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists

215.473, F.S., or is engaged in business operations in Cuba or Syria.

If the Department determines the Vendor submitted a false certification under Section

287.135 , F.S., the Department shall either terminate the contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 , F.S., or maintain the contract if the conditions of Section 287.135 , F.S. are met.

18) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

19) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

20) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the items specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the specifications and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid specifications, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include evidence of collusion among bidders, obvious lack of experience or expertise to provide the required items, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

21) REQUIRED DOCUMENTS

The bidder must use the attached bid sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in accordance with Introduction Section No. 3, Electronic Submissions of Bids.

22) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

23) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate document labeled "Attachment to ITB, Number DOT-ITB- 26-7013-LV - Confidential Material". The Bidder must identify the specific statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the Bidder upon submission, effective after opening.

24) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire bid will not be considered unless resubmitted by the due date and time. Bidders may also send a change in a separate email to be opened at the same time as the bid.

25) POSTING OF INTENDED DECISION/AWARD

25.1 - General:

The Department’s decision will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/, on the date in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, (the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

25.2 - Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida Vendor Information Portal (see special condition 25.1, above) and/or telephone. The Department will provide notification of any future posting in a timely manner.

25.3 - Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

26) RECYCLED MATERIAL

The Department encourages the use of products and materials with recycled content and post-consumer recovered materials. If the item(s) specified in the technical specification is available with recycled content, we request that you provide product information to help in our search for recycled products. However, this bid request is for the product specified herein and does not require prices for recycled products. This information should be sent as part of your bid response or may be sent separately.

27) PRICE ADJUSTMENTS

Price(s) shall remain firm for the life of the contract. Price adjustments will not be allowed.

28) DELIVERY LOCATION(S)

Delivery location will be provided in the Purchase Order in accordance with Exhibit “A”, Technical Specifications.

29) CANCELLATION

All contract obligations shall prevail for at least 180 days after the effective date of the contract. For the protection of both parties, this contract may be cancelled in whole or in part after 180 days by either party giving 30 days prior written notice to the other contract party. The contract may, also, be cancelled by the Department for nonperformance (default).

30) ORDERING INSTRUCTIONS

Manufacturers are encouraged to bid direct naming dealers who will accept orders and complete deliveries. Bidders must include complete ordering instructions, including FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID), for invoicing dealers, with the bid on a separate sheet.

31) ORDER QUANTITIES

No minimum order quantities will be accepted. The Department will order as needed in the quantities needed.

32) OPEN PURCHASE ORDERS

The Department may, at its discretion, establish an open (estimated quantity) purchase order with the contract vendor(s) to facilitate the purchasing of materials. The purchase of materials may be placed by (1) written purchase order, (2) telephone orders by authorized Department personnel, or (3) an itemized order in writing. The Department will supply the contract vendor(s) with a list of personnel authorized to order. Delivery of items on these open purchase orders shall not exceed the contract effective period.

33) INVOICING

Invoices must match units specified in the Purchase Order.

34) FORMS

The Bidder must complete all required items below and submit them as part of the bid package. Any bid in which these forms are not used or in which these forms are improperly executed may be considered non-responsive and the bid may be subject to rejection.

Exhibit “B”, Bid Sheet Vendor Certification Regarding Scrutinized Companies Lists (Form 375-030-60) Ordering Instructions E-Verify Form Foreign Country of Concern Attestation (PUR 1355) In-State Preference Form for Invitation to Bid Commodity

35) TERMS AND CONDITIONS

35.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document will take precedence over the PUR 1000 form where applicable.

PUR1000 General Contract Conditions

The following paragraphs do not apply to this ITB:

Paragraph 8(a), Dispute Resolution - PUR 1000 Paragraph 5(l), PRIDE – PUR 1000, when federal funds are utilized.

35.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this Invitation to ITB by reference.

Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

35.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found on the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketpla ce/mfmp_agency_customers/po_terms_conditions Section 8(B), PRIDE, is not applicable when using federal funds.

36) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A”, Technical Specifications Exhibit “B”, Bid Sheet FDOT Purchase Order Terms and Conditions MFMP Purchase Order Terms and Conditions – Section 8(B), PRIDE, is not applicable when using federal funds.

General Instructions to Respondents (PUR 1001) General Contract Conditions (PUR 1000) Introduction Section https://www.dms.myflorida.com/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/po_terms_conditions https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/po_terms_conditions

37) ANTITRUST VIOLATOR VENDOR LIST

Pursuant to Section 287.137(2)(a), F.S., a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work;

may not submit a bid, proposal, or reply on new leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

38) PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Pursuant to Section 287.05701, F.S., an awarding body may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, and an awarding body may not give preference to a vendor based on the vendor’s social, political, or ideological interest.

39) CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN

PROHIBITED

The Proposer must submit, with its bid, a completed Foreign Country of Concern Attestation (PUR 1355) (Form 6). Form 6 must be completed by an officer or representative of the Bidder on behalf of the Bidder.

A-1

EXHIBIT “A”

TECHNICAL SPECIFICATION

1. GENERAL DESCRIPTION:

Purchase of loose-tube and high-density loose-tube (micro-fiber) fiber optic cable in the following cable sizes:

• 12 count

• 48 count

• 72 count

• 144 count

• 288 count

The Florida Department of Transportation (FDOT) shall complete the installation of all procured fiber optic cables under a separate contract.

All proposed standard loose-tube (non-high-density) fiber optic cables shall meet or exceed the FDOT Standard Specifications for Road and Bridge Construction Current Edition (Section 633) and as specified below.

All proposed high-density loose-tube fiber optic cables shall meet the specifications listed below.

2. MATERIALS:

2.1 General Requirements - Fiber Optic Cable:

2.1.1 Single-Mode Fiber Optic Cable:

Provide all-dielectric, loose-tube, dispersion-unshifted, single-mode fiber (SMF) with low water peak, suitable for underground (i.e., in conduit) outside plant installation. All fiber optic cables shall be splice-compatible with the Department’s existing dispersion-unshifted SMF and require no electronic equipment for dispersion compensation between new and existing fiber. Ensure that all components comprising a single cable length are continuous and of the same material. Furnish only commercial off-the-shelf materials, equipment, and components.

2.1.2 Optical Fiber:

Ensure that the optical fibers used in the cable meet or exceed the Telecommunications Industry Association (TIA) and Electronic Industries Alliance (EIA) TIA/EIA-492-Class IVa dispersion-unshifted (CAAB) specification, the U.S. Department of Agriculture Rural

A-2

Utilities Service (RUS) 7 Code of Federal Regulations (CFR) 1755.900, and International Telecommunication Union (ITU)-T G.652.D requirements. Use only optical fibers meeting the additional requirements as follows:

Geometry

Cladding Diameter: 125 micrometers (μm), ±0.7 μm

Core-to-Cladding Concentricity: ≤0.5 μm

Cladding No circularity: ≤0.7%

Mode Field Diameter: 1,550 nm; 10.4 μm, ±0.5 μm

Coating Diameter: 245 μm, ±5 μm

Colored Fiber Nominal Diameter: 250 μm ±15 μm

Optical

Cabled Fiber Attenuation: 1,310 nanometers (nm), ≤0.35 decibel (dB)/kilometer (km);

1,550 nm, ≤0.25 dB/km

Point Discontinuity: 1,310 nm, ≤0.05 dB/km; 1,550 nm, ≤0.05 dB/km

Cable Cutoff Wavelength (): ≤1,260 nm. Cutoff wavelength of uncabled fiber (ccfλ)

Dispersion: 1,550 nm ≤18.0 chromatic dispersion (ps/(nm•km))

Macro bend Attenuation: Turns – 100; Outer diameter (OD) of the mandrel – 50 micrometers (mm), ±2 mm; ≤0.03 dB at 1,550 nm

Polarization Mode Dispersion (PMD Q ): <0.04 kilometers per month (kmps)

Ensure that all fiber in the buffer tube is usable fiber that complies with attenuation requirements. Ensure that fibers do not adhere to each other. Ensure that the fiber is free of surface imperfections and inclusions. Ensure that all fiber optic core glass is from the same manufacturer.

2.1.3 Buffer Tubes:

Ensure that the fiber optic cable includes loose buffer tubes that isolate internal optical fibers from outside forces and provide protection from physical damage as well as water ingress and migration. Ensure that buffer tubes provide freedom of movement for internal optical fibers. Ensure buffer tubes allow for expansion and contraction of the cable without damage to internal optical fiber. Ensure that fiber does not adhere to the inside of the tube. Ensure that buffer tubes permit intentional scoring and breakout without damage to the fiber. Ensure that each fiber optic cable buffer tube contains 12 fibers per tube. Ensure that all standard loose-tube (non-high-density) fiber optic cables are gel-free.

2.1.4 Color Code:

Ensure that the marking and color-coding of the fibers and buffer tubes conform to the TIA-598-D standard. Ensure that colors are permanent and stable during temperature cycling and not subject to fading or smearing onto each other or into the water-blocking material. Ensure that fibers are colored with ultraviolet (UV) curable inks that remain clearly distinguishable as the intended color.

A-3

2.1.5 Strength Member:

Ensure that the fiber optic cable contains a dielectric central and outside element that prevents the cable's buckling and provides tensile strength. Ensure that the standard loose-tube (non-high-density) fiber optic cable can withstand a pulling tension of 600 pounds (lbs.) and the high-density loose tube fiber optic cable can withstand a pulling tension on 200 lbs. without damage to any components of the fiber optic cable.

2.1.6 Water Blocking Compound:

Ensure that the standard loose-tube fiber optic cable contains a dry (gel-free) water-blocking material to prevent the ingress of water within the outer cable jacket. Ensure that water-blocking materials are non-nutritive, dielectric, and homogeneous, and free from dirt and foreign matter. Use dry water-blocking material for fiber optic cables used for either aerial or underground installations. Apply dry water-blocking compound longitudinally around the outside of the central buffer tubes. Construct all cables with water-blocking material that complies with the EIA/TIA-455-81B standard requirements and is subjected to water penetration tests as defined in the EIA/TIA-455-82B standard.

2.1.7 Ripcord:

Ensure that the cable contains at least one ripcord under the sheath or alternate method that allows the removal of the sheath by hand or with pliers.

2.1.8 Filler:

Fillers or rods may be included in the cable core to lend symmetry to the cable cross-section if required.

2.1.9 Outer Jacket:

Ensure that the fiber optic cable is jacketed with medium density polyethylene (MDPE) that is free of blisters, cracks, holes, and other deformities. Ensure that the nominal jacket thickness is a minimum of 0.03 inches for standard loose-tube fiber optic cable, (non-high-density) and 0.02 inches for high-density loose tube fiber optic cable. Ensure the outer jacket provides UV protection and does not promote the growth of fungus. Mark the jacket with the cable manufacturer’s name, fiber type, fiber count, date of manufacture, the words “FDOT FIBER OPTIC CABLE”, and the sequential cable lengths marked in feet. Ensure that the actual length of the cable is within 1% of the length indicated by the marking. Provide legible marking with a contrasting color to that of the cable jacket.

2.2 Performance Requirements:

2.2.1 Operating Temperature:

A-4

Ensure that the shipping and the operating temperature range of fiber optic cable meets or exceeds minus 40º to 158º Fahrenheit (F). Ensure that the installation temperature range of fiber optic cable meets or exceeds minus 22º to 158º F for Fiber Optic Cable.

2.2.2 Bend radius:

Ensure that the standard loose-tube (non-high-density), fiber optic cable can withstand a minimum unloaded bend radius of 10 times the cable diameter and a minimum loaded bend radius of 20 times the cable diameter when loaded to pulling tension of 600 lbs. for fiber optic cable. Ensure that the high-density loose-tube fiber optic cable is capable of a minimum installation bend radius of 4.25 inches, and a minimum operational bend radius of 3.23 inches. Test the cable as required in the TIA-455-33B standard. Ensure that bending the fiber optic cable up to the minimum bend radius does not affect the optical characteristics of the fiber.

2.2.3 Cable Strength:

Ensure that the standard loose-tube (non-high-density), fiber optic cable can withstand a pulling tension of 600 lbs. during installation without increasing the fiber attenuation more than 0.8 decibel per mile and without changing other optical fiber characteristics after the tensile load is removed. Ensure that optical fiber is proof tested by the fiber manufacturer at a minimum of 100 kilo lbs. per square inch. Ensure that the cable will withstand 25 impact cycles and the change in attenuation does not exceed 0.2 decibel at 1,550 nanometers when tested according to the requirements as detailed in the TIA-455-25D standard. Ensure that the fiber optic cable can withstand a minimum compression load of 125 lbs. per square inch when applied uniformly over the length of the sample at the rate of 0.15 inches to 0.8 inches per minute and maintained for 10 minutes as defined in the TIA/EIA-455-41A standard. Ensure that the change in attenuation will not exceed 0.15 decibel during loading at 1,550 nanometers, and that no fiber displays a measurable change in attenuation after load removal.

2.2.4 Water Penetration:

Ensure that the fiber optic cable can withstand the tests for water penetration defined in the TIA/EIA-455-82B standard. Ensure that a one-meter length cable can withstand a one-meter static head of water applied at one end for 24 hours without water leaking through the other open cable end.

3. PACKAGING, SHIPPING, AND RECEIVING:

Ensure that the packaging and delivery of fiber optic cable reels comply with the following minimum requirements:

a. Ensure cable is shipped on reels of marked continuous length.

A-5

b. Ensure each cable is shipped on a separate, strongly constructed reel designed to prevent damage to the cable during shipment and installation.

c. Ensure each reel has a minimum of six feet on each end of the cable available for testing.

d. Ensure that all fiber optic cables are continuous and free from damage.

e. Ensure no point discontinuities greater than 0.1 decibel per reel.

f. Submit the transmission loss test results as required by the TIA-455-61-A standard, as well as results from factory tests performed prior to shipping.

g. Ensure that the manufacturer submits the date of manufacture; product and serial numbers; cable data, including the reel length; refraction index; the project name and location; type of fiber and quantity of strands used; technical product data sheets; and reel numbers.

4. MANUFACTURER TESTING AND CERTIFICATION:

Submit documentation of all factory tests performed by the manufacturer for all fiber optic cables. The cut sheets must be provided with bid submission.

5. HIGH DENSITY FIBER:

The high density (gel filled) fiber does not currently meet FDOT standard specifications. Permission will need to be obtained for the use of this fiber from FDOT Central Office.

6. WARRANTY:

Ensure that the fiber optic cable has a manufacturer’s warranty covering defects for a minimum of five years. Ensure the warranty includes providing replacements, within 60 calendar days of notification, for defective parts during the warranty period at no cost to the Department or the maintaining agency.

B-1

EXHIBIT “B”

BID SHEET

BID AS SPECIFIED

Description Fiber Count Cost per foot

Loose Tube Fiber 12 Count $

Loose Tube Fiber 48 Count $

Loose Tube Fiber 72 Count $

Loose Tube Fiber 144 Count $

Loose Tube Fiber 288 Count $

High Density Loose Tube Fiber 12 Count $

High Density Loose Tube Fiber 48 Count $

High Density Loose Tube Fiber 72 Count $

High Density Loose Tube Fiber 144 Count $

High Density Loose Tube Fiber 288 Count $

Total Bid Amount: $

1. Prices must contain all costs of shipping, salaries, overhead, fringe benefits, operating margin and subcontractor cost, if any.

2. The high-density loose tube fiber is not yet on the Approved Product List (APL) and permission from Central Office will need to be received prior to ordering until it is on the APL.

3. Minimum fiber quantity for FDOT D7 is 10,000 feet

NOTE: Cut sheets are required for all fiber optic cables and must be submitted with bid.

DELIVERY: Delivery will be made within days after receipt of Purchase Order to:

FOB: TransCore Attn: Drew Young 6021 Orient Road Tampa, FL 33619

B-2

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agreed to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder:

FEID: Date:

Address:

City: State: Zip:

Telephone:

E-mail:

Signature (Manual):

Name (Typed/Printed):

Title:

ORDERING INSTRUCTIONS

Bid Number: DOT-ITB-26-7013-LV

Title: Fiber Optic Cabling

NOTE: ALL ORDERS SHOULD BE DIRECTED TO:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID):

VENDOR:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO:

DELIVERY: DELIVERY WILL BE MADE WITHIN _____ DAYS AFTER RECEIPT OF

PURCHASE ORDER.

PRODUCT INFORMATION: DIRECT QUESTIONS TO:

NAME & TITLE:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.: :

E-MAIL ADDRESS:

WEB ADDRESS:

Will you accept the State of Florida Purchasing Card (VISA)? Yes No

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 11/25

Contract No: DOT-ITB-26-7013-LV

Financial Project No(s): Various

Project Description: Fiber Optic Cabling

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Date:

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

OGC – 08/25

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

IN-STATE PREFERENCE FORM

For Invitation-to-Bid Commodity

375-040-56

OGC – 03/13

Bid Number: DOT-ITB-26-7013-LV

Title: Fiber Optic Cabling

Pursuant to Section 287.084, Florida Statutes, relating to the Florida-based business preference, effective

July 1, 2012:

In a competitive solicitation in which the lowest bid is submitted by a vendor whose principal place of business is located outside the state of Florida and that state where the vendor’s principal place of business is located does not grant a preference in competitive solicitation to vendors having a principal place of business in that state, the preference to the lowest responsible and responsive vendor having a principal place of business in this state shall be 5 percent.

Note: The Vendor is required to complete and submit this form with its bid to be considered for this preference.

Vendor Name:

Vendor FEIN:

The Vendor (does ) (does not ) have a principal place of business located in the state of Florida.

If so, please provide an address:

Note: A vendor whose principal place of business is outside the state of Florida must accompany any written bid documents with a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business is in that foreign state in the letting of any or all public contracts.

Authorized Signature:

BID CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR BID)

This Checklist is provided as a guideline, only to assist bidders in the preparation of their bid response. Below are some important matters that the bidder should check. This checklist is just a guideline and is not intended to include all matters required by the ITB.

Bi…