INVITATION TO BID _CC E911 and EOC.pdf

INVITATION TO BID

COFFEE COUNTY 911 CENTER/ EMERGENCY OPERATION CENTER

COFFEE COUNTY BOARD OF COMMISSIONERS

DOUGLAS, GEORGIA

Competitive sealed bids for construction of Coffee County 911 Center/Emergency Operations Center, Coffee County Board of Commissioners, Douglas, Georgia will be received by the Owner at 224 West Ashley Street, Suite E, Douglas, Georgia on February 24, 2026 @ 2:00 PM at which time and place all bids received will be opened publicly.

Request for the Project plans, specifications and other documents should be mailed or hand delivered to the office of the Project’s architect Suttles & Associates, 4328 Douglas Broxton Highway, Broxton, Georgia 31519 or P.O. Box 190, Douglas, Georgia 31534 (telephone 912/384/5533), along with a non---refundable deposit of $250.00 for each set, which will include a printed set and a CD containing PDF files. Such plans, specifications and other documents are open to inspection by the public at the office of the Architect and at the office of the Owner of such plans, specifications and other documents are incorporated herein by reference.

Prospective bidders must pre---qualify by submitting the following to the Architect by February 9, 2026 @ 5:00 P.M. . There will be no construction documents issued to bidders after this date.

Contractors who have pre---qualified on previous projects for the Coffee County Board of Commissioners within the last 30 months shall be considered pre---qualified.

1. Notarized Contractors Qualifications Statement, AIA Form A 305

2. Provide a letter from the prospective bidder’s financial institutions guaranteeing an open credit line of $500,000.00.

3. Provide a sample of the Bid, Performance and Payment Bond and Power of Attorney.

(the bonds must be executed by an Officer of the Bonding Company or by a duly authorized Attorney---In---Fact. If executed by an Attorney---In---Fact, a proper power of attorney from the bonding company showing the individual authority of the person that will sign as Attorney---In---Fact must be attached).

4. The Prospective Bidder’s business location must be within a 100---mile radius from the project site.

Disqualified prospective bidders may respond to a committee of representatives of Coffee County Board of Commissioners, within 5 days of facsimile notice of disqualification. The decision of such representatives on disqualifications shall be final, and there shall be no appeal from the same.

INVITATION TO BID

COFFEE COUNTY 911 CENTER/ EMERGENCYOERATIONS CENTER

Bids must be accompanied by a Bid Bond of not less than 5% of the base bid. No bid may be withdrawn for a period of 30 days subsequent to the opening of bids without the written consent of the Owner. The successful bidder/s will be required to furnish and pay for both a Performance Bond and a Payment Bond in the amount of 100% of the contract price.

The owner reserves the right to reject all bids or any bid that is non---responsive or not responsible, and to waive technicalities and informalities.

The Owner will award the Project by the base bid (that is, the amount of money stated in the bid as the sum for which the bidder offers to perform the Project). Thus, for the purpose of awarding the Project, the Owner shall not consider selected alternates, that is, the amounts stated in the bid to be added to or deducted from the amount of the base bid if corresponding changes in the Project scope or alternate materials of construction are accepted by the Owner.

Bids may be mailed or hand delivered to bid opening place named on page one, provided they are received prior to the designated time of 2:00 P.M. No add---ons (additive alternates) or deducts (deductive alternates) can be written on the outside of the envelope containing the bid. All bids shall be enclosed in an opaque, sealed envelope marked only with the name and address of the Bidder and captioned:

COFFEE COUNTY 911 CENTER/ EMERGENCY OPERATIONS CENTER