Invitation to Bid (7).pdf

BID INVITATION

(THIS IS NOT AN ORDER)

FROM: PUBLIC WORKS DEPARTMENT DATE: AUGUST 19, 2026

CITY OF WEATHERFORD BID NUMBER: 2026-021

P.O. BOX 255 BID TITLE: MISCELLANEOUS TRUCKING

WEATHERFORD, TX. 76086 SERVICES

(817)598-4245 BID OPENING 2:30 PM, SEPTEMBER 22, 2026

TO: PROSPECTIVE BIDDERS

SEALED BIDS/PROPOSALS FOR THE ITEMS SPECIFIED WILL BE RECEIVED AT THE OFFICE OF

THE PURCHASING DEPARTMENT, 303 PALO PINTO STREET, WEATHERFORD, TEXAS 76086

UNTIL:

2:30 P.M., TUESDAY, SEPTEMBER 22, 2026

GENERAL CONDITIONS OF BIDDING - READ CAREFULLY. FAILURE TO COMPLY WITH

THESE CONDITIONS MAY RESULT IN THE REJECTION OF YOUR BID AT THE DISCRETION

OF THE CITY.

1. SEALED BIDS/PROPOSALS MUST BE RECEIVED ON THE ATTACHED BID SUBMITTAL

FORM, PRIOR TO OPENING DATE AND TIME TO BE CONSIDERED. LATE PROPOSALS

WILL BE RETURNED, UNOPENED.

2. BIDS SHALL BE PLAINLY MARKED AS TO THE BID NUMBER, NAME OF BID, AND

OPENING DATE ON THE OUTSIDE OF A COMPLETELY SEALED ENVELOPE, AND

MAILED OR DELIVERED TO THE PURCHASING DEPARTMENT, CITY OF

WEATHERFORD, P.O. BOX 255, 303 PALO PINTO STREET, WEATHERFORD, TEXAS

76086.

3. ANY SUBMITTED ARTICLE DEVIATING FROM THE SPECIFICATIONS MUST BE

IDENTIFIED AND HAVE FULL DESCRIPTIVE DATA ACCOMPANYING SAME, OR IT WILL

NOT BE CONSIDERED.

4. UNLESS OTHERWISE NOTED ON THE BID, ALL PRICES FOR ANNUAL BIDS SHALL

REMAIN FIXED FOR THE TIME PERIOD SPECIFIED ON THE BID SUBMITTAL FORM.

5. IN CASE DEFAULT BY BIDDER AFTER BID ACCEPTANCE, THE CITY OF WEATHERFORD

MAY, AT ITS OPTION, HOLD THE ACCEPTED BIDDER OR CONTRACTOR LIABLE FOR

ANY AND ALL RESULTANT INCREASED COSTS TO THE CITY AS A PENALTY FOR SUCH

DEFAULT.

6. THE CITY OF WEATHERFORD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS,

TO WAIVE ALL INFORMALITIES AND REQUIRE THAT SUBMITTED BIDS REMAIN IN

FORCE FOR A SIXTY (60) DAY PERIOD AFTER OPENING OR UNTIL AWARD IS MADE,

WHICHEVER COMES FIRST.

7. THE QUANTITIES SHOWN MAY BE APPROXIMATE AND COULD VARY ACCORDING TO

THE REQUIREMENTS OF THE CITY OF WEATHERFORD THROUGHOUT THE CONTRACT

PERIOD.

8. ANY ATTEMPT TO NEGOTIATE WITH THE CITY OF WEATHERFORD OR ITS

REPRESENTATIVES PRIOR TO AWARD OR GIVE FALSE INFORMATION ON THE

CONTENTS OF THIS BID SHALL BE GROUNDS FOR DISQUALIFICATION.

9. THE CITY OF WEATHERFORD IS EXEMPT FROM ALL SALES AND EXCISE TAXES.

(ARTICLE 20.04B)

10. IN THE EVENT A NO-BID IS TO BE SUBMITTED, NOTE SAME ON INVITATIONS AND

RETURN WITH THE GENERAL PROVISIONS INCLUDED HEREIN.

11. THE CITY OF WEATHERFORD RESERVES THE RIGHT TO AWARD BY ITEM OR TOTAL

BID AND TO WAIVE ANY FORMALITIES AND TECHNICALITIES.

12. PAYMENT FOR MATERIAL OR SERVICES WILL BE MADE ONLY AFTER COMPLETION

OF ORDER HAS BEEN RECEIVED BY THE CITY, AND AFTER THE USING DEPARTMENT

HAS CERTIFIED RECEIPT OF MATERIAL OR SERVICES AND VERIFIED THAT THE

MATERIAL OR SERVICE IS IN ACCORDANCE WITH THE BID SUBMITTED.

13. A BID CALCULATED ON AN “ALL OR NONE” BASIS, MUST BE SO STATED ON THE BID.

14. THE CITY OF WEATHERFORD RESERVES THE RIGHT TO CANCEL ANY CONTRACT

AWARDED FROM THIS BID WITH 30 DAYS WRITTEN NOTICE TO THE SUCCESSFUL

BIDDER IF CITY DISCOVERS SUB-STANDARD MATERIALS OR SERVICE NOT MEETING

BID SPECIFICATIONS, OR THE PRICING OF SERVICES OR MATERIALS ARE NO LONGER

IN THE BEST INTEREST OF THE CITY OF WEATHERFORD.

15. IN THE EVENT OF A TIE BID FOR IDENTICAL MATERIALS BID AT IDENTICAL PRICES,

THESE GENERAL CONDITIONS OF BIDDING WILL BE EVALUATED FOR COMPLIANCE

AND WILL BE USED TO BREAK THE TIE. IN THE EVENT OF A COMPLETE AND TOTAL

TIE IN ALL AREAS, THE STATE OF TEXAS LAW CONCERNING TIE BIDS WILL APPLY.

16. THIS CONTRACT WILL BE AWARDED EITHER TO THE LOWEST RESPONSIBLE BIDDER

OR TO THE BIDDER WHO PROVIDES GOODS OR SERVICES AT THE BEST VALUE FOR

THE MUNICIPALITY IN ACCORDANCE WITH CHAPTERS 252 AND 271 OF THE TEXAS

LOCAL GOVERNMENT CODE.

17. ALL CONTRACTORS WILL COMPLY WITH TEXAS GOVERNMENT CODE, CHAPTER 2258,

PREVAILING WAGE RATES.

18. IN ACCORDANCE WITH SECTION 2270.002 OF THE TEXAS GOVERNMENT CODE, BY

SIGNATURE HEREON, CONTRACTOR OR VENDOR CERTIFIES THAT IT DOES NOT

BOYCOTT ISRAEL AND WILL NOT BOYCOTT ISRAEL DURING THE TERM OF THIS

CONTRACT.

19. IF A BID SECURITY IS REQUIRED, THE REQUIREMENT WILL BE REFLECTED IN THE

SPECIFICATIONS OF THE BID PACKAGE. CASHIER’S CHECK OR AN ACCEPTABLE

SURETY BOND IN THE AMOUNT INDICATED (OR 5% OF THE TOTAL BID SUBMITTED)

MUST BE INCLUDED WITH THE BID SUBMISSION. PERFORMANCE, MAINTENANCE

AND /OR PAYMENT BONDS, WHEN REQUIRED, SHALL BE SUBMITTED TO THE CITY,

PRIOR TO COMMENCEMENT OF ANY WORK PURSUANT TO THE AGREEMENT

PROVISIONS.

PLEASE QUOTE PRICES FOR THE ARTICLES OR SERVICES BELOW. THE CITY RESERVES THE

RIGHT TO ACCEPT OR REJECT ALL OR ANY PART OF YOUR OFFER, AND TO ACCEPT THE

OFFER THE CITY CONSIDERS THE MOST ADVANTAGEOUS. BY SUBMITTING THIS BID THE

UNDERSIGNED HEREBY CERTIFIES THAT SAID BID HAS BEEN INDEPENDENTLY ARRIVED AT

AND THAT PRICE, TERMS OR CONDITIONS APPEARING OR APPLICABLE HERETO, HAVE NOT

AND WILL NOT BE DISCLOSED BY OR ON BEHALF OF THE BIDDER OR COMPETITOR. ANY

SUGGESTIONS AS TO QUANTITY TO SECURE A BETTER PRICE IS WELCOME. ADDRESS

CORRESPONDENCE TO THE CITY OF WEATHERFORD PURCHASING DEPARTMENT, 303 PALO

PINTO STREET, WEATHERFORD, TEXAS, 76086.

DESCRIPTION:

TRUCKING FOR MISCELLANEOUS MATERIAL USED BY THE PUBLIC WORKS DEPARTMENT.

THIS IS AN ON-CALL, AS-NEEDED CONTRACT. THE CONTRACTOR WILL GENERALLY BE

PROVIDED A MINIMUM OF 48 HOURS’ NOTICE WHEN SERVICES ARE REQUIRED AND MUST

HAVE THE REQUESTED TRUCKS ONSITE AT THE SPECIFIED TIME AND LOCATION. SET

HOURLY PRICES SHALL INCLUDE DRIVER, FUEL, AND ALL TRUCK MAINTENANCE. HOURLY

RATES WILL BEGIN WHEN THE DRIVER ARRIVES AT THE DESIGNATED JOB SITE, ASPHALT

PLANT, OR PUBLIC WORKS MATERIAL YARD. CONTRACTOR MUST BE CAPABLE OF

PROVIDING UP TO FIVE (5) TRUCKS PER DAY. TRUCKS SHALL HAVE A MINIMUM 12-CUBIC-

YARD BED CAPACITY. ALL TRUCKS AND DRIVERS MUST MEET ALL APPLICABLE U.S.

DEPARTMENT OF TRANSPORTATION (DOT), TEXAS DEPARTMENT OF TRANSPORTATION

(TXDOT), AND OTHER APPLICABLE FEDERAL, STATE, AND LOCAL REGULATORY

REQUIREMENTS.

Price – Prices proposed are to be all inclusive; therefore, include all labor, material, tools, equipment, transportation, fuel, supervision, disposal fees, permit fees and any other items required for provision of the services:

ITEM SCOPE OF WORK

UNIT OF

MEASURE

TANDEM DUMP END DUMP

1 Monday-Friday (7:00am to 5:30pm)

Hourly

2 Weekends Hourly 3 Statutory Holiday Rates Hourly 4 Overtime Rates Hourly 5 Emergency Call Out Rate Hourly

IN THE CASE THE PRIMARY VENDOR CANNOT PROVIDE SERVICES FOR A SPECIFIC PROJECT,

OR DAILY JOB, THE PROJECT, OR DAILY JOB WILL BE AWARDED TO THE SECONDARY BIDDER

AND CONTINUE TO THIRD, FOURTH, ETC…

Minimum Hours:

Minimum number of hours billed per mobilization:

DURATION OF AGREEMENT

THIS AGREEMENT SHALL BEGIN ON THE DATE STATED IN THE PURCHASE ORDER

(“EFFECTIVE DATE”) AND SHALL EXPIRE ON UPCOMING SEPTEMBER 30TH, (“EXPIRATION

DATE”), UNLESS TERMINATED EARLIER IN ACCORDANCE WITH THIS AGREEMENT (“INITIAL

TERM”). UPON THE EXPIRATION OF THE INITIAL TERM, THE AGREEMENT SHALL RENEW

AUOTOMATICALLY UNDER THE SAME TERMS AND CONDITION FOR UP TO THREE (3) ONE-

YEAR RENEWAL PERIODS (OCTOBER 1 TO SEPTERMBER 30), UNLESS CITY OR VENDOR

PROVIDES THE OTHER PARTY WITH NOTICE OF NON-RENEWAL AT LEAST 60 DAYS BEFORE

THE EXPIRATION OF THE INITIAL TERM OR RENEWAL PERIOD. HOWEVER, IF FUNDS ARE NOT

APPROPRIATED, THE CITY MAY CANCEL THE AGREEMENT 30 CALENDAR DAYS AFTER

PROVIDING WRITTEN NOTIFICATION TO THE CONTRACTOR/VENDOR.

PRICES FOR THE INTIAL TERM ARE TO BE FIRM. AT THE END OF THE RENEWAL TERM AND

EACH RENEWAL (IF ANY), THE RATES MAY BE INCREASED, DECREASED, OR REMAIN

UNCHANGED. ANY PRICE ADJUSTMENT MUST BE REQUESTED BY THE SUPPLIER IN WRITING,

INCLUDING DETAILED DOCUMENTATION SUPPORTING THE INCREASE, AT LEAST SIXTY (60)

DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM. ANY CHANGE IN PRICING MUST BE

REVIEWED AND APPROVED BY THE CITY.

Material types to be hauled within the City of Weatherford and/or asphalt plants**:

Hot Mix Asphalt Concrete

Excavated dirt material.

Other materials that might be used with a standard construction site.

**Possible Asphalt Locations:

Texas Materials Texas Bit – Cold Springs Plant 1111 Gilbert Pit Rd. 1901 Cold Springs Rd.

Millsap, TX 76066 Fort Worth, TX 76101

Austin Asphalt 2301 Austin Rd Ft. Worth, TX 76118

THE UNDERSIGNED HEREBY OFFERS TO FURNISH AND DELIVER THE ARTICLES OR SERVICES

AS SPECIFIED ABOVE AT THE PRICES AND TERMS STATED AND IN STRICT ACCORDANCE

WITH THE SPECIFICATIONS AND GENERAL CONDITIONS OF BIDDING, ALL OF WHICH ARE

MADE A PART OF THIS OFFER. THIS OFFER IS NOT SUBJECT TO WITHDRAWAL.

COMPANY OR INDIVIDUAL AUTHORIZED SIGNATURE

ADDRESS DATE

FAX NUMBER

INDEMNITY

CITY SHALL NOT BE LIABLE OR RESPONSIBLE FOR, AND SHALL BE SAVED AND HELD

HARMLESS BY CONTRACTOR FROM AND AGAINST ANY AND ALL SUITS, ACTIONS,

LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY CHARACTER, TYPE, OR

DESCRIPTION, INCLUDING CLAIMS FOR COPYRIGHT AND PATENT INFRINGEMENT, AND

INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES FOR

INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR

SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, ARISING OUT OF, OR

OCCASIONED BY, DIRECTLY OR INDIRECTLY, THE PERFORMANCE OF CONTRACTOR

UNDER THIS AGREEMENT, INCLUDING CLAIMS AND DAMAGES ARISING IN PART FROM

THE NEGLIGENCE OF CITY, WITHOUT; HOWEVER, WAIVING ANY GOVERNMENTAL

IMMUNITY AVAILABLE TO THE CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY

DEFENSES OF THE PARTIES UNDER TEXAS LAW. THE PROVISIONS OF THIS

INDEMNIFICATION ARE SOLELY FOR THE BENEFIT OF THE PARTIES HERETO AND NOT

INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO

ANY OTHER PERSON OR ENTITY.

IT IS THE EXPRESSED INTENT OF THE PARTIES TO THIS AGREEMENT THAT THE

INDEMNITY PROVIDED FOR IN THIS SECTION IS AN INDEMNITY EXTENDED BY

CONTRACTOR TO INDEMNIFY AND PROTECT CITY FROM THE CONSEQUENCES OF

CITY'S OWN NEGLIGENCE, PROVIDED, HOWEVER, THAT THE INDEMNITY PROVIDED

FOR IN THIS SECTION SHALL APPLY ONLY WHEN THE NEGLIGENT ACT OF CITY IS A

CONTRIBUTORY CAUSE OF THE RESULTANT INJURY, DEATH, OR DAMAGE, AND SHALL

HAVE NO APPLICATION WHEN THE NEGLIGENT ACT OF CITY IS THE SOLE CAUSE OF

THE RESULTANT INJURY, DEATH, OR DAMAGE, UNMIXED WITH THE LEGAL FAULT OF

ANOTHER PERSON OR ENTITY. CONTRACTOR FURTHER AGREES TO DEFEND, AT ITS

OWN EXPENSE, AND ON BEHALF OF CITY AND IN THE NAME OF CITY, ANY CLAIM OR

LITIGATION BROUGHT IN CONNECTION WITH ANY SUCH INJURY, DEATH, OR DAMAGE.

THE CONTRACTOR WILL SECURE AND MAINTAIN CONTRACTUAL LIABILITY

INSURANCE TO COVER THIS INDEMNIFICATION AGREEMENT THAT WILL BE PRIMARY

AND NONCONTRIBUTORY AS TO ANY INSURANCE MAINTAINED BY THE CITY FOR ITS

OWN BENEFIT, INCLUDING SELF-INSURANCE.

INSURANCE REQUIREMENTS

SUCCESSFUL BIDDER WILL BE REQUIRED TO PROVIDE INSURANCE AS

REQUIRED BY THE CITY OF WEATHERFORD:

A. COMPREHESIVE GENERAL LIABILITY: INSURANCE IN THE AMOUNT

OF $1,000,000.00 WHICH INCLUDES THE FOLLOWING:

1. PREMISES-OPERATIONS (INCLUDING X-C-U)

2. OWNER’S AND CONTRACTOR’S PROTECTION.

3. PRODUCTS AND COMPLETED OPERATIONS.

4. CONTRACTURAL-INLCUDING SPECIFIED

PROVISIONS FOR THE SUBCONTRACTOR’S

OBLIGATION.

B. WORKERS’ COMPENSATION: STATUTORY EMPLOYER’S LIABILITY-

$1,000,000.00 AND SHALL INCLUDE:

1. PUBLIC LIABILITY PER PERSON PER OCCURRENCE

a. BODILY INJURY $1,000,000.00 $1,000,000.00

b. PROPERTY DAMAGE $1,000,000.00

2. ENDORSED WITH A WAIVER OF SUBROGATION IN FAVOR OF

THE CITY OF WEATHERFORD.

C. AUTOMOBILE LIABILITY:

1. COMBINED SINGLE LIMITS OF AT LEAST $1,000,000.00

2. OWNER, NON-OWNED AND HIRED MOTOR VEHICLES.

D. INCLUDE AN ENDORSEMENT BLANKET WAIVER OF SUBROGATION IN

FAVOR OF THE

CITY OF WEATHERFORD.

E. THE CITY OF WEATHERFORD MUST BE ADDED TO THE

CERIFICATE OF INSURANCE AS ADDITIONAL INSURED.

F. INSURANCE IS TO BE PLACED WITH INSURERS WITH A BEST RATING

OF NO LESS THAN A: VII. ALSO, THE COMPANY MUST BE DULY

AUTHORIZED TO TRANSACT BUSINESS IN THE STATE OF TEXAS.

TEXAS GOVERNMENT CODE VERIFICATIONS

Contractor verifies and certifies that it does not and during the duration of this Agreement will not:

A. boycott Israel as that term is defined in Texas Government Code Section

808.001 and Chapter 2271, as amended;

B. do business with Iran, Sudan, or a foreign terrorist organization, as defined in

Texas Government Code Chapter 2270, as amended;

C. boycott energy companies as defined in Texas Government Code Section

809.001 and Chapter 2276, as amended.

D. discriminate against a firearm entity or firearm trade association as defined in

Texas Government Code Chapter 2274, as amended.

E. Operate as a foreign owned or controlled company in connection with a critical infrastructure project as defined in Texas Government Code Chapter 2275, as amended; or

Date

Company Name

Authorized Agent Signature

Authorized Agent Printed Name

Company Address

THIS FORM MUST BE SUBMITTED WITH YOUR BID PACKAGE