Invitation to Bid 2026 SAP Project.pdf

Mitchell County Board of Commissioners Invitation to Bid

2026 SAP Road Striping Project

The Mitchell County Board of Commissioners is accepting sealed written bids from qualified contractors for road striping services for the following 9 roads in Mitchell County: Gravel Hill Road from recently paved Section to S.R. 112, Hatcher Hill Road from S.R. 93 to end of pavement, Delta Pine Road from Jackson Dairy Road to recently paved section, Stage Coach road will receive two sets of rumble strips, one on each side of Jerusalem Church Road, Research Road from S.R. 112 to the end of pavement, Mt.

Olive Road from Branchville Road to S.R. 112, Harmony Road from Pelham City Limits to Colquitt County Line, Old Ga. 3/Dixie Hwy from Pelham City Limits to Meigs City Limits, and Kierce Road from Pelham City Limits to County Line Road. In general, these roads are to be restriped with either high build or thermoplastic paint as listed in the Bid Form. Striping is to match the existing striping unless otherwise noted. Other items included are traffic control, rumble strips, stop bars, and other misc. items pertaining to the project. See attached Bid Form for detailed quantities. Maps (see Exhibit A), specifications, bid form, and other information are attached. Any required clipping of shoulders will be done by the County.

If you choose to submit a written bid on this project, your sealed bid must be marked “2026 SAP Road Striping Project” and delivered to the Mitchell County Board of Commissioners Office located at 5201 S. US Hwy 19, Camilla, Georgia 31730, no later than 10:00 am on Thursday, August 6, 2026. All bids will be opened and read aloud during a public bid opening at 10:00 am on Thursday, August 6, 2026, in the Commission Meeting Room at 5201 S. US Hwy 19, Camilla, Georgia 31730. The public is invited to attend this bid opening. No bids shall be withdrawn for a period of 60 days after the bid opening.

Bidders are required to examine all maps, specifications and data mentioned in this Invitation to Bid. No plea of ignorance of conditions that exist or that may exist after the date of these instructions, or of any conditions or difficulties that may be encountered in the execution of the work under any contract issued hereunder, resulting from the bidder’s failure to make the necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the successful bidder to fulfill in every detail all requirements of any contract issued hereunder. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation, change orders, or an extension of time to complete the required work under the contract issued hereunder.

Any bid submitted unsealed, unsigned, fax transmissions, email transmissions, or received subsequent to the aforementioned date and time, will be disqualified. Contractors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. The submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the contractor. Failure to comply with the written requirements for this project may result in disqualification of the submittal by the Mitchell County Board of Commissioners.

The Board of Commissioners reserves the right to accept or reject any or all bids received and/or disregard informalities or irregularities in the Bids received. There will be no addendums to the contract once the contract has been accepted and signed, unless initiated by the County. If additional information is needed, please contact Brent Davis, Project Manager, Reliable Engineering at (229) 224-3299 or brent@reliableeng.net. The Mitchell County Board of Commissioners is an Equal Opportunity Employer.

mailto:brent@reliableeng.net

In the event that any corrections or amendments to this Invitation to Bid are deemed necessary or appropriate, such corrections or amendments shall be issued by the Mitchell County Board of Commissioners in written addenda issued prior to the due date for bids. Potential Bidders should not rely on any representations, statements or explanations other than those made in this document or in any addenda to this document. Where there appears to be a conflict between this Invitation to Bid and any addenda issued, the last addenda issued will prevail. Addenda will be published on the Mitchell County Board of Commissioners’ website at https://www.mitchellcountyga.net/bid-opportunities/. Potential Bidders are encouraged to check such website regularly for immediate access to issued addenda.

All expenses involved with the preparation and submission of the Invitation to Bid to the Mitchell County Board of Commissioners, or any work performed in connection therewith is the responsibility of the Bidder(s). Submission of any proposal indicates acceptance of the conditions contained in this document unless clearly and specifically noted otherwise in the proposal.

Your written and sealed bid must include at a minimum:

Completed attached bid form and bid schedule with a total cost of services

A bid bond, or an irrevocable letter of credit, or a cashier’s check in the amount of 10% of the bid amount payable to the Mitchell County Board of Commissioners from a company authorized to do business in the State of Georgia

An authorized signature on written oath stating that the contractor has not restricted competitive bidding

In addition, the successful contractor shall submit the following items within ten calendar days of written notification from the county of the bid award:

Proof of workers’ compensation insurance if required by Georgia law

Proof of general liability insurance in the amount of at least $1,000,000.00 naming the Mitchell

County Board of Commissioners as an additional insured

Proof of automobile liability insurance in the amount of at least $1,000,000.00 naming the Mitchell

County Board of Commissioners as an additional insured

A performance bond in the amount of the bid. The performance bond shall be payable to the

Mitchell County Board of Commissioners from a company authorized to do business in the State of Georgia.

A payment bond in the amount of the bid. The payment bond shall be payable to the Mitchell

County Board of Commissioners from a company authorized to do business in the State of Georgia.

Written certification that the contractor operates a drug free workplace in accordance with

O.C.G.A 50-24-1 through 50-24-6

Completed SAVE Affidavit

Completed Contractor’s Affidavit

Completed Subcontractor’s Affidavit, if applicable

Signed contract (prepared by the County)

Project Information The Contractor Shall:

1) Verify the quantities of materials needed.

2) Begin work on this project within 90 calendar days of written notification from the County to proceed.

3) Perform all work on this project in accordance with the Georgia Department of Transportation

Standard Specifications, 2013 Edition, as amended by supplemental specifications and contract provisions.

4) Maintain all aspects of the project including access to homes and traffic control devices until the

Board of Commissioners accepts the project.

5) Use only attached bid form and items list.

6) Complete all work on this project by 5:00pm 60 days from the time the notice to proceed is received, or liquidated damages of $100.00 per day will be assessed against the contractor. An extension of time may be granted by Mitchell County, in its sole and absolute discretion, beyond the deadline for project completion, in the event that, during the course of the performance of the contract, the work required by the contract cannot be performed as a direct result of inclement weather. No liquidated damages will be charged or payable with respect to any day that Mitchell County determines that the contract work cannot be performed due to inclement weather, and the date for completion shall be extended day for day for each day that it is determined that the contractor is unable to perform due to inclement weather.

The County Shall:

1) Clip back shoulders prior to edge line striping.

2) Pay the contractor in monthly payments in accordance with voucher reports. A ten percent retainage of the bid amount will be withheld from the contractor until the Board of Commissioners accepts the project. This contract shall not exceed the contractor’s bid amount without prior written approval from the Board of Commissioners. All extra work approved by the Board of Commissioners shall be paid on the basis of unit price as stated in the contractor’s bid.

SPECIAL PROVISION

1) Contractors must be Georgia Department of Transportation certified.

2) STANDARD SPECIFICATIONS. Construction shall conform to Georgia Department of

Transportation Standard Specifications, latest edition.

3) TRAFFIC. The contractor shall maintain safe traffic conditions at all times.

4) All bids must have an affidavit from the contractor and any subcontractors that it has registered with a federal work authorization program, for example E-Verify, operated by U.S. Department of Homeland Security to verify immigration status of employee (O.C.G.A. 13-10-91).

5) STRIPING. Striping on indicated road may include, but not be limited to centerline, edge, stop bars, hatching, and R.P.M.’s. Final centerline and edge lines shall be high build paint per GDOT Section 652 or thermoplastic per Section 653. Stop bars and rumble strips shall be Thermoplastic per Section 653, and R.P.M.’s per Section 654. All striping shall conform to the MUTCD (latest edition).

6) INSURANCE REQUIREMENTS

A) The Contractor shall carry Public Liability, Property Damage, and Vehicle Liability Insurance covering operation on and off site, with the Mitchell County Board of Commissioners named as an additional insured, in the limits of:

1. Public Liability $1,000,000.00

2. Property Damage $1,000,000.00

3. Automobile Liability B.I. $1,000,000.00 P.D. $1,000,000.00

B) The Contractor shall carry Workers’ Compensation Insurance for all employees engaged in the work, and shall require all Sub-Contractors to do so.

C) The Contractor shall be solely responsible for all liabilities, suits, actions, and claims of every character whatsoever incurred or brought for or on account of any injuries (including death) damages, or loss incurred, received, or sustained or claimed to have been incurred, received or sustained by any person or persons or to any property, real or personal, whether on or adjacent to the job site or not, rising out of or in any way connected with the matters and things set forth in these specifications, or other of the contract documents, whether due to the negligence of Contractor, Mitchell County, or otherwise, and the Contractor covenants and agrees to indemnify and save harmless Mitchell County, and its elected officials, employees, and from any and all from all liabilities charges, expenses and cost on account of or by reason of any such injuries, damages, liabilities, claims, suits, or losses, referenced above, however occurring, including any costs incurred in defending against the same. To further assure the performance of this covenant the Contractor shall procure and constantly maintain in force at its expense, the liability insurance set forth in Section 1B – 16, “Requirement of Contract Surety.”

7) A minimum of a 3-day notice shall be given to the owner, in writing, prior to any full road closures.

8) Work and payment for items specifically not listed on the bid schedule will be considered incidental to the pay items in which the work is required to be performed.

Invitation to Bid 2026 SAP Road Striping Project

Bid Form

Name of Bidder/ Vendor:

Contact Person:

Mailing Address:

Telephone:

Email:

It is agreed by the undersigned bidder that the signature and submission of this bid represents the bidder’s acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid will represent the agreement between the parties. No addendums will be allowed unless initiated by the County.

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

1 Solid High Build White Striping, Fog Lines 7.34 LM 2 High Build Yellow Striping, Centerline Replaced In-Kind 3.67 LM 3 Raised Pavement Markers (RPM's) 3.67 LM 4 Thermo Rumble Strips (Set of Three) 1 EA

Sub Total

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

5 Solid High Build White Striping, Fog Lines 3.02 LM 6 High Build Yellow Striping, Centerline Replaced In-Kind 1.51 LM

Sub Total

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

7 Solid High Build White Striping, Fog Lines 7.44 LM 8 High Build Yellow Striping, Centerline Replaced In-Kind 3.72 LM 9 Stop Bar (Thermo) 1 EA

Sub Total

DELTA PINE ROAD (3.72 MILES)

DESCRIPTION

HATCHER HILL ROAD (1.51 MILES)

DESCRIPTION

GRAVEL HILL ROAD (3.67 MILES)

DESCRIPTION

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

10 Thermo Rumble Strips (Set of Three) 2 EA

Sub Total

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

11 High Build Yellow Striping, Centerline Replaced In-Kind 1.2 LM 12 Raised Pavement Markers (RPM's) 1.2 LM

Sub Total

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

13 Thermo Build White Striping, Fog Lines 10.94 LM 14 Thermo Yellow Centerline Striping, In-Kind 5.47 LM 15 Raised Pavement Markers (RPM's) 5.47 EA 16 Thermo Rumble Strips (Set of Three) 2 EA 17 Stop Bar (Thermo) 1 EA

Sub Total

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

18 Thermo Build White Striping, Fog Lines 15.28 LM 19 Thermo Yellow Centerline Striping, In-Kind 7.64 LM 20 Raised Pavement Markers (RPM's) 7.64 EA

Sub Total

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

21 Thermo Build White Striping, Fog Lines 6.86 LM 22 Thermo Yellow Centerline Striping, In-Kind 3.43 LM 23 Raised Pavement Markers (RPM's) 3.43 EA

Sub Total

OLD GA 3 / DIXIE HWY (3.43 MILES)

DESCRIPTION

HARMONY ROAD (7.64 MILES)

DESCRIPTION

MOUNT OLIVE ROAD (5.47 MILES)

DESCRIPTION

STAGE COACH ROAD

DESCRIPTION

RESEARCH ROAD (1.20 MILES)

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

24 Solid High Build White Striping, Fog Lines 5.30 LM 25 High Build Yellow Centerline Striping, In-Kind 2.65 LM 26 Raised Pavement Markers (RPM's) 2.65 LM 27 Thermo Rumble Strips (Set of 3) 1 EA 28 Stop Bar (Thermo) 1 EA

Sub Total

TOTAL FOR ALL ROADS

KIERCE ROAD (2.65 MILES)

Authorized Signature: ___________________________________Title: __________________

Name Printed: _________________________________________ Date: __________________

MEASUREMENT AND PAYMENT SECTION

Description: Traffic Control Payment: None Measurement: None Work Required: To be included in line item for which it pertains. Includes providing, placing, moving, operating, and maintaining the necessary barricades, signs, and devices for the life of Project, and removing barricades, signs, and devices when the Work is complete. No separate payment will be made for traffic control.

Description: Solid High Build White Striping, Fog Lines Payment: Per Linear Mile Measurement: Actual length of road down the edge of pavement for a single lane Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for permanent high build white striping along both sides of the pavement, or outer lane, and complete job as specified in Section 652 – Painting Traffic Stripe in the GDOT Standard Specifications

Description: High Build Yellow Centerline Striping, In-Kind

Measurement: Actual length of road down the centerline Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for placing permanent high build yellow striping along the centerline of the pavement, replaced in-kind, and a complete job as specified in Section 652 – Painting Traffic Stripe in the GDOT Standard Specifications.

Description: Solid Thermo White Striping, Fog Lines

Measurement: Actual length of road down the edge of pavement for a single lane Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for permanent high build white striping along both sides of the pavement, or outer lane, and complete job as specified in Section 653 – Thermoplastic Traffic Stripe in the GDOT Standard Specifications

Description: Thermo Yellow Centerline Striping, In-Kind

Measurement: Actual length of road down the centerline Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for placing permanent high build yellow striping along the centerline of the pavement, replaced in-kind, and a complete job as specified in Section 653 – Thermoplastic Traffic Stripe in the GDOT Standard Specifications.

Description: Stop Bars Payment: Each Measurement: Each Stop Bar Placed Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for replacing stop bars with thermoplastic paint as specified in Section 653 – Thermoplastic Traffic Stripe in the GDOT Standard Specifications.

Description: Transverse Rumble Strips Payment: Each (Set of Three) Measurement: Each Set of Rumble Strips Placed Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for replacing stop bars with thermoplastic paint as specified in Section 653 – Thermoplastic Traffic Stripe in the GDOT Standard Specifications.

Description: Raised Pavement Markers

Measurement: Actual length of road down the centerline Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for permanent raised pavement markers as specified in Section 654 – Raised Pavement Markers in the GDOT Standard Specifications. Raised Pavement Markers will follow GDOT Construction Details T-15A and T-15C.

Mitchell County, Georgia

Non-Collusion Certification

The undersigned bidder certifies that I have not directly or indirectly entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bidding in connection with this submitted bid.

Authorized Signature: ____________________________________________________

Name Printed: __________________________________________________________

Name of Company: ______________________________________________________

Date: _____________________________

DELTA PINE

HATCHER HILL

GRAVEL HILL

STAGE COACH

RUMBLE STRIPS

ON EACH SIDE OF

JERUSALEM CH RD

HARMONY RD

OLD GA 3KIERCE RD

MT OLIVE RD

RESEARCH RD

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SHEET

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OF

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STRIPING LOCATION MAP

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MAGNETIC

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MITCHELL COUNTY, GEORGIA

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2026 SAP PROJECT

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PELHAM

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CAMILLA

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SALE CITY

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BACONTON

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HIGH BUILD

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THERMOPLASTIC