invitation_for_bids_removal_of_obsolete_city_structure-2026-02-02-20-43-58.pdf

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REQUEST FOR BIDS

CITY OF CONROE

RFP # 2026-0205 ADMIN

Invitation for Bids - Removal of Obsolete City Structure

CITY OF CONROE

401 SGT. ED HOLCOMB BLVD., S

CONROE, TEXAS 77304

RESPONSE DUE Thursday, February 19, 2026 BY 2:00 pm

MANDATORY PRE-BID MEETING February 12, 2026 at 10:00 am

Located at 100 Plantation Drive

CITY OF CONROE Purchasing DEPARTMENT

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofconroe

NOTICE TO BIDDERS

The City of Conroe will receive sealed bids electronically through Vendor Registry or in duplicate for

Removal of Obsolete City Structure. The proposals shall be sealed and appropriately marked “Bid #2026-

0205 ADMIN Removal of Obsolete City Structure” and delivered to the Purchasing Department, 401 Sgt

Ed Holcomb Blvd, Conroe, Texas 77304 or submitted electronically using Open.gov.com platform. A

Mandatory Pre-Bid meeting will be held at 100 Plantation Drive on February 12, 2026, at 10:00 am. Bids will be publicly opened and read on Thursday, February 19, 2026 at 2:00 p.m. in the Towery Service

Center Conference Room, 401 Sgt. Ed Holcomb Blvd. 77304.

The City utilizes the OpenGov (www.OpenGovusa.com) electronic submission preferred. Submittals not received by the deadline will not be considered.

Bid documents may be reviewed and downloaded online from OpenGov (www.OpenGovusa.com), Copies of all questions and answers, and any addenda to supplement the bid, will be published on

OpenGov referenced above no later than three days prior to the opening due date.

The City of Conroe reserves the right to reject any and all offers, award parts of bids, award to multiple vendors and to waive informalities in submission of bids. The City of Conroe also reserves the right to award this proposal to the lowest or most qualified responsible bidder meeting all the specifications or to the bidder who provides goods or services at the best value for the City.

CC: February 4, 2026

February 16, 2026

CITY OF CONROE, TEXAS

http://www.civcastusa.com/

Table Of Contents

1. Introduction

2. Project Details

3. Evaluation Phases

4. Vendor Questionnaire

5. Attachments

1. Introduction

The Contractor shall provide all labor, equipment, materials, permits, transportation, supervision, testing, and services necessary to perform the complete demolition and removal of the designated City-owned building and all associated site elements. Work must be performed in compliance with all applicable federal, state, and local regulations, including TCEQ, TDLR, OSHA, and City of Conroe ordinances.

1.1. Summary

The City of Conroe is soliciting qualified and experienced contractors to provide all labor, equipment, materials, permits, and services necessary for the safe and compliant demolition of an existing City-owned building. The selected contractor will be responsible for conducting all required pre-demolition assessments, removing hazardous materials in accordance with Texas state regulations, performing full structural demolition, hauling and disposing of debris, and restoring the site to a clean, stable condition suitable for future municipal use. This solicitation seeks proposals that demonstrate technical capability, regulatory compliance, competitive pricing, and a strong performance record on public-sector demolition projects. The City does not have as-built drawings for the existing building on-site.

1.2. Timeline

Release Project Date: February 4, 2026

Pre-Proposal Meeting (Mandatory): February 12, 2026, 10:00am

100 PLANTATION DRIVE

Question Submission Deadline: February 16, 2026, 2:00pm

Response Submission Deadline: February 19, 2026, 2:00pm

1.3. Project Contact

Chuck Purvis

Asst Director

300 W Davis

Conroe, TX 77301

Email: cpurvis@cityofconroe.org

Phone: (936) 522-3600

1.4. Procurement Contact

Brandy Taylor

Contract Administrator / Engineering Manager

700 Metcalf Street

Conroe, TX 77301

Email: btaylor@cityofconroe.org

Phone: (936) 522-3132

2. Project Details

The Contractor shall provide all labor, equipment, materials, permits, transportation, supervision, testing, and services necessary to perform the complete demolition and removal of the designated City-owned building and all associated site elements. Work must be performed in compliance with all applicable federal, state, and local regulations, including TCEQ, TDLR, OSHA, and City of Conroe ordinances.

2.1. Important Instructions for Electronic Submittals

The City of Conroe, TX is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work or Project Details

Pre-Demolition Requirements Site Inspection & Documentation

• Conduct a full site walkthrough with City representatives.

• Document existing conditions, utilities, hazards, and site access points.

• Provide pre-demolition photos and/or video.

Asbestos and Hazardous Material Compliance (City has report on file/No Asbestos on site).

o Contractor shall submit all TCEQ notifications, including the 10-Day Demolition Notification (if applicable)

• Identify, remove, and dispose of universal wastes (bulbs, ballasts, batteries, refrigerants) per Texas rules.

Permits and Notifications

• Obtain all required City of Conroe demolition permits.

• Submit TCEQ notifications per 30 TAC § 296.191 (if applicable)

• Provide the City with copies of all permits and approval documents.

Utility Disconnections

• Verify full disconnection of:

o Electric o Gas o Water and sewer o Telecommunications

• Provide written verification from each utility confirming proper disconnection and capping.

Site Preparation

• Install site fencing, barricades, signage, and safety controls.

• Establish truck routes and staging areas as approved by the City.

• Deploy erosion-control measures if required by TPDES regulations.

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Demolition Activities Structure Demolition

• Perform mechanical demolition using appropriate equipment (excavators, loaders, etc.).

• Remove all above-grade and below-grade components, including:

o Walls, roofs, floors o Slabs, foundations, footings (if included) o Ramps, docks, porches, canopies o Mechanical, electrical, and plumbing equipment

• Maintain dust suppression throughout operations.

Environmental Controls

• Maintain air-quality compliance with TCEQ and NESHAP regulations.

• Control dust using water spray or other approved methods.

• Manage stormwater and prevent offsite sediment transport.

Material Handling and Recycling

• Sort salvageable materials (metal, concrete, brick, etc.) where practical.

• Recycle materials in accordance with City preferences and Texas disposal regulations.

Debris Removal and Disposal Haul-Off Requirements

• Remove all demolition debris from the site.

• Transport materials to a Texas-approved Type I or Type IV landfill.

• Contractor shall comply with all transportation laws and weight limits.

Documentation

• Provide landfill weight tickets, manifests, and recycling receipts.

• Maintain documentation for hazardous waste disposal as required by TCEQ.

Site Restoration/Grading and Stabilization

• Backfill voids with clean, compacted material.

• Rough grade the site to a smooth, safe, and stable condition.

• Install temporary stabilization (seed/mulch) if required to prevent erosion.

Final Cleanup

• Remove all equipment, barriers, fencing, and temporary installations.

• Ensure the site is free of debris, trash, concrete pieces, or sharp objects.

• Conduct a walkthrough and obtain City approval.

Project Closeout

• Submit all documentation including:

o Final inspection verification o Weight tickets and disposal manifests o Asbestos abatement certifications o Photographs of restored site

• Deliver final invoice with itemized costs per bid schedule.

• Address any punch-list items issued by the City.

Contractor Responsibilities

• Comply with OSHA 29 CFR 1926.

• Maintain a safe and clean worksite with appropriate PPE.

• Ensure all workers are trained and certified for equipment used.

• Keep the site secured at all times.

Protect adjacent streets, sidewalks, utilities, and property

NOTE: The City has worked with all dry utility services to disconnect the building and disconnected all wet utilities from City services. However, the contractor will be responsible for verify all disconnects before demolition.

CONTRACTOR TO COMPLETE AND UPLOAD WITH PACKET:

NUMBER OF CALENDAR DAYS TO COMPLETE THE PROJECT. ______________

TOTAL LUMP SUM $______________________________________________________

Lump Sum Cost will require a schedule of Values broken down with the following information.

The awarded contractor shall supply the schedule of values listed below unless otherwise specified during the evaluation phase.

MOBILIZATION LS

TCEQ 10-DAY NOTIFICATION FILING EA

ASBESTOS SURVEY (PROVIDED BY

CITY)

LS

ASBESTOS ABATEMENT (IF

APPLICABLE)

LF

DEMOLITION PERMIT FEE (NO CHARGE

FOR CITY PROJECTS

EA

UTILITY DISCONNECT VERIFICATION EA

SITE FENCING & SECURITY SETUP LF

BUILDING DEMOLITION - STRUCTURE SF

CONCRETE SLAB/FOUNDATION

REMOVAL

SF

DUST SUPPRESSION (WATER TRUCK) - IF

APPICABLE

DAY

MATERIAL SORTING & RECYLCING TON

DEBRIS HAUL-OFF TO LANDFILL TON

LANDFILL TIPPING FEES TON

UNIVERSAL WASTE DISPOSAL (BULBS,

BALLASTS, ETC)

EA

FINAL GRADING SY

EROSION CONTROL - SILT FENCE/BEST

PRACTICES

LF

SITE STABLIZATION (SEED/MULCH) SY

PROJECT MANAGEMENT & SAFETY

COMPLIANCE

LS

FINAL CLEAN-UP & INSPECTION LS

3. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost Proposal

• Competitiveness and reasonableness of the total bid.

• Clarity and completeness of itemized pay items.

• Cost-effectiveness when compared with market rates for similar municipal demolition projects.

• Transparency of disposal, recycling, and landfill fee structures.

Points Based 25 (25% of Total)

2. Safety Record and Compliance

History

• Contractor’s documented safety plan and OSHA compliance procedures.

• EMR (Experience Modification

Rate) and OSHA incident history for the past three years.

• History of compliance with TCEQ, TDLR, and asbestos regulations.

• Demonstrated ability to maintain safe job sites for workers and the public

Points Based 10 (10% of Total)

3. Technical Approach and Project

Plan

• Thoroughness and clarity of the demolition plan, including sequencing, equipment usage, site control, and safety measures.

• Description of dust control, environmental protection, and noise mitigation procedures.

• Proposed schedule that demonstrates ability to complete work on time.

• Compliance with applicable Texas requirements, including TCEQ 10-

Day Notification, asbestos regulations, utility coordination, and solid waste disposal rules

Points Based 25 (25% of Total)

4. Capacity and Availability o Availability of necessary equipment, workforce, and resources to meet the City’s timeline.

o Ability to mobilize promptly following issuance of the

Notice to Proceed.

o Evidence of sufficient staffing to manage unexpected challenges or schedule adjustments.

Points Based 10 (10% of Total)

5. Experience and Qualifications

• Demonstrated experience performing commercial, industrial, or municipal demolition projects of similar size and complexity.

• Qualifications and certifications of key personnel, including heavy equipment operators, project managers, and safety officers.

• Experience with asbestos abatement, hazardous materials handling, and

TCEQ-regulated work.

• Past performance history, including references from public-sector clients.

Points Based 30 (30% of Total)

4. Vendor Questionnaire

1. Respondent Submittals *

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

*Response required

2. Certificate of Insurance*

Upload a copy of your COI here.

*Response required

3. W-9 Form*

Upload a recent copy of your W-9.

*Response required

4. Form 1295*

5. Acknowledgement of Terms & Conditions*

Please download the below document, complete, and upload.

• Acknowledgement_of_Terms_an...

*Response required

6. Submit EMR Score*

*Response required

7. Submit References*

*Response required

8. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/173234/27be7ac4-5a93-417f-b69a-afbf04cff85b_Acknowledgement_of_Terms_and_Conditions.docx