Invitation_For_Bids_-_12.5%_Sodium_Hypochlorite_and_31%_Hydrochloric_Acid_(Addendum_#1_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/tollesonaz

THE CITY OF TOLLESON

INVITATION FOR BIDS (IFB)

FOR

INVITATION FOR BIDS - 12.5% SODIUM HYPOCHLORITE AND 31% HYDROCHLORIC ACID

SOLICITATION INFORMATION AND SELECTION SCHEDULE

IFB Administrator: Deanna Graham

Procurement Officer

City of Tolleson

9055 W. Van Buren St.

Tolleson, AZ 85353 deanna.graham@tolleson.az.gov

Bid Submission Date: Wednesday, September 2, 2026

**The City of Tolleson reserves the right to amend the solicitation schedule as necessary.

CITY OF TOLLESON

UTILITIES

Table of Contents

1. INSTRUCTIONS

2. TIMELINE

3. PROJECT SCOPE

4. VENDOR QUESTIONNAIRE

5. PRICE PROPOSAL

Attachments:

A - Chemical_IFB_Form_Purchase_Agreement

1. INSTRUCTIONS

1.1. Instructions

Interested firms shall complete items outlined in the VENDOR QUESTIONNAIRE section and complete the PRICE PROPOSAL section of this Invitation for Bids.

All bids shall be entered via the City's e-Procurement, OpenGov portal no later than 3:00 pm (local time, Phoenix, AZ), Wednesday, September 2, 2026.

Bids will be automatically unsealed via the OpenGov Procurement Portal at 3:00 pm (local time, Phoenix, AZ), Wednesday, September 2, 2026. Any bid results displayed at that time are preliminary and subject to the City’s review of bidder responsiveness and responsibility before award.

2. TIMELINE

Release Date: August 18, 2026

IFB Deadline: September 2, 2026, 3:00pm

3. PROJECT SCOPE

3.1. Scope of Work

Bidder must be able to provide the following:

12.5% Sodium Hypochlorite (bulk)

12.5% Sodium Hypochlorite (55 gallon drum)

31% Hydrochloric Acid (bulk)

The chemicals will be used to treat drinking water and must be NSF approved.

Deliver at least 1 time per week during AM hours to 9501 W Pima St, Tolleson, AZ 85353, Monday through Friday. The City will not accept deliveries on Saturdays, Sundays, or Holidays, or during off hours.

All quotes shall be totaled including all other associated costs

Fuel Surcharges. Bidders should carefully consider any and all fuel costs to manufacture, transport and deliver the Materials and return tanks or storage containers after use. These costs are considered an integral part of the Bid price. The City will not accept additional fuel surcharges during the term of the

Contract. Bidder will be required to honor its Bid price for the term of the Contract, without price modification or additional fuel surcharges.

Shipping, Receiving and Unloading. Bidder shall deliver the Materials using a flatbed truck having a bed side height of no higher than 58 inches. Deliveries using an enclosed truck, lift gates or loading/unloading by forklift is not acceptable. All equipment necessary to ensure the safe delivery and unloading of the

Materials shall be supplied and used by Bidder when unloading the Materials.

Rejection. The City reserves the right to refuse delivery or to limit the amount to be unloaded at the time of delivery. The City will not be liable to pay demurrage for any reason. Bidder shall deliver the Materials within a lead time of 48 hours of when the order is placed. The City shall have the right to reject, and not be charged for any quantity of product delivered to the site which is in excess of the quantity ordered.

The City shall not be charged for any amount of product that is unable to be unloaded from the flatbed due to physical conditions (e.g. the slope of the ground) or mechanical conditions (e.g. remaining contents in the tanker not able to be pumped or otherwise unloaded).

3.2. Pricing Includes All Costs

Prices quoted in the Price Proposal must include all applicable taxes, delivery charges, environmental fees, and any other costs or fees required to provide the products.

3.3. Award by Line Item or Combination

The City may award by individual line item or in any combination of line items to the lowest responsive, responsible bidder, as determined to be in the City’s best interest.

4. VENDOR QUESTIONNAIRE

1. Acknowledgement of Bid*

The Undersigned hereby proposes and agrees to furnish any and all required labor, material, transportation, and services in strict conformity with the plans and specifications.

The Undersigned hereby declares that he has visited the site and has carefully examined the IFB

Documents relating to the Project.

The Undersigned hereby declares, as submitter, that the only persons or parties interested in this IFB as principals are those named herein; that no elected official or employee of the City is in any manner interested directly or indirectly in this IFB or in the profits to be derived from the contract proposed to be taken, other than as permitted by law; that this submittal is made without any connection with any other person or persons making a separate proposal for the same purpose; that the proposal is in all respects fair and without collusion or fraud; that he has read the IFB documents, and agrees to furnish the items and perform the work called for in accordance with the provisions of said form of Contract and to deliver the same within the time stipulated herein, and that he will accept in full payment therefore the total contract price.

Any proposal submitted without the proper contracting license to perform the required work shall be considered non-responsive and rejected.

Submitter understands and agrees that the City reserves the right to reject any or all bids and to waive any informality in the bidding.

☐ Please confirm

*Response required

2. Affidavit*

That he/she, who submits herewith to the City of Tolleson, Arizona, a Bid:

That all statements of fact in such Bid are true;

That said Bid was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation;

That said Bid has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Tolleson, Arizona, or of any submitter or anyone else interested in the proposed contract; and further, That prior to the public opening and reading of Bid, said submitter:

1. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;

2. Did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposals;

3. Did not in any manner, directly or indirectly, seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or of that of anyone else;

4. Did not, directly or indirectly, submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association organization, bid depository or to any member or agent thereof, or to any individual or group of individuals, except the City of Tolleson, Arizona, or to any person or persons who have a partnership or other financial interests with said bidder in his business.

☐ Please confirm

*Response required

3. Exceptions*

Chemical Purchase Agreement is attached for review. Do you take any exceptions to the terms and conditions of the Chemical Purchase Agreement?

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1. Exceptions Taken*

Please download Chemical IFB Form Purchase Agreement attachment, identify requested exceptions with tracked redlines and upload redlined document for consideration.

*The City reserves right to accept or reject exceptions.

*Response required

*Response required

4. Small, Minority, Disadvantaged and Women-Owned Business Enterprises*

Are you a Small, Minority, Disadvantaged or Women-Owned Business Enterprises?

☐ Yes

☐ No

*Response required

When equals "Yes" https://government-project.s3.us-west-2.amazonaws.com/294418/Chemical_IFB_Form_Purchase_Agreement.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FUHG3NMU%2F20260818%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260818T145631Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDISkLpHPmuxd%2F0raeidHVtLJImcSfg7fQRpGqftpp1WwIgXGtd6g7dhG1qyMPHd0SsRXG%2FBduXRfxFBL5X5knNvjcqhQUIXxACGgw4OTIzNjQ2ODc2NzIiDFOFZizdnluwFa9r3iriBJAtSagbeWN3MVZQwgwBMOqb%2Bf90l3tWsy0W1vlzHkbizFAH5%2Fvji5My5ChgTwQxkxcsdLtMCuJLqU1%2BJc5Rz138HXX%2BxU9mfPqtpGZ9XYxPfnyd1OQrBPw5%2FGMmySsyHNqToAWJKtNrt3aKAyzgq%2BtqXX%2F4NwoXo7kHJrKCPyAk4Otam52RQoo9RRf6m%2F9mrwQYOozAh%2Fjvv1kxSlpJLjzDTfDFAi9jKA4CU04bE2VnTPKRWvlBaeUESlvf0SRew5knNM3%2BL4iomo%2BgAU59oy3JDQx35%2F6DKQHyJNBI1kGkNozV0py%2BwltYg12nMbqLrImSO6s0AUYemaqfESY5K99CBpGq8R5y%2FFie%2FrXW3l0XoErGticRkWXJ8wH%2BwcCxHs%2BCHyX%2FgEu6Se%2B%2BUA71tjy5cSV%2Fb7CClTTEycdOSkr2NMTZKNRT33pz17aifzEMHNSt%2Fg36TRn9SnBgZ%2Bnz4FEtX6Hq89jHgyJbRYDayxx8KjJtn01VNPjdIUcfJ8BtCmmKWA8o7g2GuBezYOliJ%2Bm1j%2FoibVvhwJeupcDZAMCm1y%2FSB3V3Lsfha6TqrG5kiFsoUo7QD%2FVirb6q%2BkswzAzqKiqtaTInZKQYB%2FKyzgAluMKV%2FW4lMdx6836V%2BpYGNQfhl5q74I5G0nVu%2Bcb%2Fv7EKq9tL1k%2Bjj0WtXgy8O5F%2Fz8LZ4aBkjyKML8SbBhNmGR7JzlRbGV2ByXHq0Uu6I6NvfE5R7T5vE7WXPDdVJpAXNzPDlLj52m0kD1mdH%2BkFhojzx95DgoD5fCqQIVlO9O6%2FnrEIzk7QQlNynYcf7FurpTswpdOR1AY6mQG8brgqRR9zFgKAK4JZWK98zeqJBPzrVes3qZ4p2F2CBvMrH7FO0eUOQsGdgbCrZpJEO8pdeiyGjnZ5mQG2z0kjt2Fl7M%2BEjnxy%2BoCBf%2B7P3%2BnnWzFCVFFLTOnJGL8SpmnhpNVuV8HPDR9fYhNughsFF7%2FnihOKNcvKRoDfLlO8fzEe7Nt8bbGtH6dQy3i66kRUdXxQGB08W9s%3D&X-Amz-Signature=5dd8a95df61e3def3a7cec1ea408869a831b8660a795280dcf9b27373c5ca998&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Chemical_IFB_Form_Purchase_Agreement.docx%22&x-id=GetObject

4.1. Minority Business Designation *

Select all that apply

☐ Small Business Enterprise (SBE)

☐ Minority Business Enterprise (MBE)

☐ Disadvantaged Business Enterprise (DBE)

☐ Women-Owned Business Enterprise (WBE)

*Response required

5. W-9*

Please upload completed W9.

• W9.pdf

*Response required

5. PRICE PROPOSAL

Bidder shall enter a unit cost for each chemical line item for which it is submitting a bid.

For any line item on which Bidder is not bidding, Bidder shall enter $0.00 as the unit cost.

Initial term is for one (1) year.

Estimated weekly quantities are as follows:

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 12.5% Sodium

Hypochlorite

(bulk)

250 Gallon

2 12.5% Sodium

Hypochlorite

— 55-Gallon

Drum

7 55-

Gallon

Drum

2A Refundable container deposit for 55-

Gallon Sodium

Hypochlorite

Drum

1 Each

3 31%

Hydrochloric

Acid (bulk)

400 Gallon

TOTAL

https://government-project.s3.us-west-2.amazonaws.com/184517/25238737-5fec-4a65-b0e5-b396430a5fee_W9.pdf

5. W-9*

5. PRICE PROPOSAL