Invitation For Bid Vendor Checklist~8.docx

This is an Invitation for Bid Vendor Checklist for the State of Illinois, involving the Illinois Board of Elections, Illinois Secretary of State, Illinois Department of Human Resources (IDHR), and the Illinois Procurement Gateway (IPG). The checklist serves as a pre-submission guide for vendors preparing to respond to a competitive bid opportunity through the Bidbuy system. Vendors must complete pricing entries on the items tab, attach required documentation including executed contracts, vendor disclosures, and product specifications where applicable, and submit their quotes through the platform. Additionally, vendors must fulfill specific registration and compliance requirements prior to bid submission, including registration with the Illinois Board of Elections, Secretary of State business registration (except for sole proprietorships), IDHR number registration for companies with 15 or more employees, and maintenance of current IPG vendor registration if applicable.

The checklist emphasizes vendor compliance with state registration requirements and documentation standards but does not specify pricing terms, contract duration, set-asides, or award information. The document functions as a pre-bid verification tool to ensure vendors meet all procedural and administrative prerequisites before submitting proposals. Vendors should reference the provided links to the Illinois Board of Elections, Secretary of State, IPG portal, Business Enterprise Program (BEP) portal, and IDHR to complete necessary registrations and obtain current vendor disclosure forms prior to bid submission.