Invitation For Bid Vendor Checklist~14.docx

This document is an Invitation for Bid (IFB) Vendor Checklist issued by the State of Illinois. It serves as a pre-submission guidance document designed to ensure vendors comply with all requirements before submitting bids through the Bidbuy procurement system. The checklist encompasses requirements from multiple Illinois state agencies and registration systems, including the Illinois Board of Elections, Secretary of State, Illinois Department of Human Resources (IDHR), Illinois Procurement Gateway (IPG), and the Business Enterprise Program (BEP) Portal.

The checklist outlines mandatory submission requirements across three primary categories: pricing and documentation, required registrations, and system compliance. Vendors must enter pricing on the items tab in Bidbuy and attach all completed and signed supporting documents, including the contract offer, vendor disclosure forms, and product specifications or vendor experience documentation as applicable. Required registrations vary based on company structure and size, including Illinois Board of Elections registration, Secretary of State business registration (excluding sole proprietorships), IDHR number registration for companies with 15 or more employees, and IPG registration validation for vendors using formerly Forms B disclosure documents. Additionally, vendors must complete the BEP plan submission if applicable to their bid and confirm submission of their quote through the Bidbuy platform. The checklist does not specify contract values, option periods, or set-aside percentages, as it functions as a pre-bid verification tool rather than a detailed contract award document.