Invitation_For_Bid_-_C5613137-D_-_Addendum_1.pdf

STATE OF CALIFORNIA — DEPARTMENT OF CORRECTIONS AND REHABILITATION GAVIN NEWSOM, GOVERNOR

DIVISION OF ADMINISTRATIVE SERVICES

OFFICE OF BUSINESS SERVICES

9838 Old Placerville Road Suite B Sacramento, CA 95827

February 9, 2026

TO: PROSPECTIVE BIDDER

RE: INVITATION FOR BID (IFB) NUMBER: C5613137-D

SERVICE: DAY REPORTING CENTER (DRC)

ADDENDUM NUMBER: 1

The IFB package has been revised. You may view or download a copy of the revised IFB document(s) by accessing Cal eProcure at: https://caleprocure.ca.gov/event/5225/0000037692.

The following is included in Addendum 1.

A. The Invitation for Bid C5613137-D, Notice to Prospective Bidders, Bid Submittal section, Pages 7-8, have been revised and replaced.

B. Exhibit A, Scope of Work, Section VII. Facility Requirements, Subsection A. DRC Site, Item 2.

DRC Documentation, has been revised and replaced.

C. The California Department of Corrections and Rehabilitation (CDCR) received questions for IFB C5613137-D. The questions and responses have been compiled, posted, and are attached.

All other terms and conditions for this IFB remain the same.

If you submit a new bid, your first bid will be returned unopened. However, if you have already submitted a bid and you do not submit a new bid, your current bid shall remain in our files, unopened, until the new bid opening date.

If you have any questions or need assistance from this office, please do not hesitate to contact me at austin.black@cdcr.ca.gov.

Sincerely, Austin Black Austin Black Contract Analyst Service Contracts Sections Office of Business Services

California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

Updated: December 2025

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

2/6/2026

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

Day Reporting Center (DRC)

BID NUMBER C5613137-D

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov

Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5613137-D, for Day Reporting Center Services for Contra Costa County and Fresno County. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Small Business Preference Program Section, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Austin Black

Email address: austin.black@cdcr.ca.gov Phone: (279) 210-3446

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and accordance with the Questions and Answers portion of this IFB. See Letters of Inquiry Section for more details.

Sincerely, Austin Black

Austin Black Contract Analyst

BID PACKAGE OVERVIEW .................................................................................................................- 4 -

PROJECTED TIMETABLE .................................................................................................................... - 6 -

FUNDING ........................................................................................................................................... - 6 -

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS ............................................................ - 6 -

PROHIBITION ON TAX DELINQUENTS ............................................................................................... - 6 -

BIDDER RESPONSIBILITIES & THE BID PACKAGE ............................................................................... - 6 -

BID SUBMITTAL ................................................................................................................................. - 7 -

LETTERS OF INQUIRY ........................................................................................................................ - 9 -

PUBLIC BID OPENING ........................................................................................................................ - 9 -

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS .......................................................................... - 9 -

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE ......................................................... - 9 -

BASIS FOR AWARD ..........................................................................................................................- 10 -

PROTEST AWARD ............................................................................................................................- 10 -

AGREEMENT EXECUTION ................................................................................................................- 11 -

EXTENSION OF TERM ......................................................................................................................- 11 -

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM .....................................................- 11 -

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE .....................................................- 12 -

SMALL BUSINESS PREFERENCE PROGRAM .....................................................................................- 12 -

NON-SMALL BUSINESS PREFERENCE REQUEST ..............................................................................- 13 -

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE ..........................- 13 -

TARGET AREA CONTRACT PREFERENCE ACT (TACPA) ....................................................................- 14 -

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES .....................................................................................................................................- 14 -

BIDDER PROVIDING FACILITY(IES) ..................................................................................................- 15 -

Table of Contents

BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

Bid Submittal Checklist

Bidder Acknowledgment/Certification (OBS 300)

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

DRC Location (Exhibit A-1)

Budget Details and Payment Provisions (Exhibit B)

Budget Rate Sheet (Exhibit B-1.1 - B-1.5)

Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version.

Budget Rate Sheet Summary (Exhibit B-2)

Non-Expendable Equipment (Exhibit B-3)

General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 02/2025.

Special Terms and Conditions (Exhibit D)

ARMS Data Sharing Security Agreement (Exhibit E)

HIPAA Business Associates Agreement (Exhibit F)

CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit G)

Line Item Budget Guide (Exhibit H)

Site and Funding Limit Requirements (Attachment 1)

Meal Sign-In Log (Attachment 2)

Activity Report (Attachment 3)

Incident Report (Attachment 4)

Background Security Clearance Application (Attachment 5)

Request for Live Scan Service (Attachment 6)

No Longer Interested Notification (Attachment 7)

Caseload Exception Request (Attachment 8)

Data Requirements and Reporting Timeframes (Attachment 9)

Site Inspection (Attachment 10)

Contractor Certification Clauses (CCC)

Payee Data Record (STD 204)

Supplement Vendor Payee Data Record Form

Darfur Contracting Act (OBS 1500)

Iran Contracting Act (OBS 1502)

California Civil Rights Laws Certification (OBS 1510)

Generative Artificial Intelligence (GenAI) Reporting and Factsheet (OBS 1000)

Sample Certificate of Insurance

Bidder Declaration (GSPD-05-105)

Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions

Disabled Veteran Business Enterprise Declarations (DGS PD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

Target Area Contract Preference Act (STD 830)

Bidder’s Summary (DGS/PD 526)

Bidder’s References

Invitation for Bid Bid Number C5613137-D

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders January 26, 2026 Letters of Inquiry Submission Date February 2, 2026 by 5:00 PM Submission of Bid February 19, 2026 by 11:00 AM Public Bid Opening February 23, 2026 at 11:00 AM Anticipated Date for Commencement of Services

July 1, 2026

Term End Date of Agreement June 30, 2029

FUNDING

Subject to the availability of funds and approval by the Department, there is a current maximum budget of $3,333,376.00 for Contra Costa County, and $3,349,707.00 for Fresno County (excluding two (2) optional one (1) year terms). Refer to Attachment 1, Site and Funding Limit Requirements, for a breakdown of funding maximums for each fiscal year. Any bid exceeding the maximum funding threshold may be disqualified.

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below in Exhibit A, Scope of Work.

Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum which will be posted to Cal eProcure.

Bidder shall provide rate(s) on Exhibit B-1.1 through B-1.5, Budget Rate Sheet. Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1.1 through B-1.5, Budget Rate Sheet.

Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1.1 through B-1.5, Budget Rate Sheet, are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item

Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1.1 through B-1.5, Budget Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

A separate bid package must be submitted for each county. Each bid package must be submitted in a separate email.

The subject line of the electronic bid must be titled:

BID FOR C5613137-D – Day Reporting Center (DRC) (name of county).

Bids that are not properly marked may be disregarded. Please see example below for further assistance.

The body of the email of the electronic bid must only contain the following:

DO NOT OPEN

BID NUMBER: C5613137-D

COUNTY:

ATTENTION: Austin Black

COMPANY NAME:

(See Sample Below)

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.) and subject to review by the public.

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted by email to allow CDCR time to research and prepare a response.

Submit your letter of inquiry by the date specified in the Projected Timetable Section of this IFB directly to Austin Black, Contracts Management Branch, by E-mail: Austin.Black@cdcr.ca.gov.

Inquiries received after this date will only be addressed at CDCR’s discretion.

PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over conference-call utilizing the call-in number below. The time of the public bid opening will be as outlined in the Projected Timetable.

Call-In Number: 1-916-701-9994 Passcode: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid Results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii)

Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1.1 through B-1.5, Budget Rate Sheet, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed, and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

The State intends to award one or more Agreements to the lowest responsible bidder(s). Bidders may submit bids for one or more locations.

PROTEST AWARD

Information regarding the protest of an award may be found by going to State Contracting Manual - Volume 1, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope or email subject line containing the written protest must clearly state:

"Protest Concerning IFB Number C5613137-D for the California Department of Corrections and Rehabilitation".

Protests MUST be filed with:

ORIGINAL COPY

EMAIL OR MAIL DELIVERY

Email: OLSProtests@dgs.ca.gov

Department of General Services Office of Legal Services Attn: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

EMAIL OR MAIL DELIVERY

E-mail: m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B Sacramento, CA 95827

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, B, B-1.1 through B-1.5, B-2, B-3, D, E, F, G, H and Attachments 1 through 10.

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the Department of General Services. Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may be amended when the additional year(s) or additional task(s) were anticipated and evaluated as an option to renew in the IFB/RFP.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form (OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise.

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California;

2. The officers are domiciled in California;

3. The business is independently owned and operated;

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees;

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by

5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section 1896, et seq., and GC Section 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

If this Agreement is for Non-IT services in excess of $100,000 and the worksite is not fixed by the terms of this Agreement (e.g., services will not be performed at an institution or other specific work site determined by CDCR), preference may be granted to California-based bidders meeting the requirements of the Target Area Contract Preference Act (TACPA) which promote employment and economic development at designated distressed areas by persons with a high risk of unemployment (Reference:

GC 4530 et seq., and Title 2, California Code of Regulations 1896.30 et. seq.).

Bidders seeking this preference must submit completed Standard Form STD 830 TACPA Preference Request Form and DGS/PD 526 Bidder’s Summary of Contract Activities and Labor Hours with their bid proposal. Please note that the DGS/PD 526 must be completed and signed by the bidder for each requested preference. As explained in the Standard Forms, the bidder is allowed bidding preferences for each program (TACPA and Small/Micro business) the bidder is qualified for and may receive a combined preference up to fifteen percent (15%) or $100,000, whichever is less. The preferences do not alter the amount of the resulting Agreement and are used for bid evaluation purposes only.

NOTE: FAILURE TO SUBMIT THE TACPA FORMS WITH YOUR BID PROPOSAL WILL RESULT IN

THE DENIAL OF THE PREFERENCE. Download and attach copies of the STD 830 and DGS/PD 526.

Forms can be found at Request Target Area Contract Preference.

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

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Scope of Work

IFB Number C5613137-D Exhibit A

DAY REPORTING CENTER

I. INTRODUCTION

The goal of the Day Reporting Center (DRC) is to reduce recidivism and increase public safety through effective community reintegration. The programs and services provided to supervised persons (hereafter known as participants) at the DRC shall include; education and literacy support; pre-employment and job readiness; Substance Use Disorder (SUD) counseling; Cognitive Behavioral Therapy (CBT) interventions to include criminal thinking, anger management, and family relationships; and Recovery and Reentry Housing

(RRH).

The Contractor shall provide, within thirty (30) calendar days of Agreement execution, policies and procedures describing each activity identified in this section. The Contractor shall ensure all programming incorporates, at a minimum, the following:

A. Gender Responsivity Gender responsivity is defined as creating an environment through site selection, staff selection, program development, content and materials that reflect an understanding of the realities of specific genders and address the issues facing the participants.

Gender-responsive approaches are multi-dimensional and are based on theoretical perspectives that acknowledge gender specific pathways into the justice-involved system. These approaches address social and cultural factors.

B. Cultural Competence

The Contractor shall ensure all services encompass, at a minimum, the following: the process by which individuals and systems respond respectfully and effectively to people of all cultures, languages, classes, races, ethnic backgrounds, disabilities, religions, genders, sexual orientation, and other diversity factors. Cultural competence requires such responses in a manner that recognize, affirm, and value the worth of individuals, families and communities, while protecting and preserving the dignity of each.

C. Trauma-Informed Services

Trauma is the experience of violence and victimization including sexual abuse, physical abuse, severe neglect, loss, domestic violence, and/or the witnessing of violence, terrorism, or disasters. Trauma and addiction are interrelated issues in the lives of incarcerated and supervised individuals. The Contractor shall ensure all programming services are provided with the understanding of trauma informed principles and how deviations from these principles may trigger trauma-related responses.

D. Evidence-Based Programs The Contractor shall ensure the provision of integrated programming approaches based on theories that fit the psychological, social, and developmental needs through Evidence Based Programs (EBP). These areas include: physical, sexual and emotional abuse, family relationships, trauma, substance use disorders, co-occurring disorders, educational, and vocational skills.

The Contractor shall ensure the utilization of EBP through appropriate training and technical assistance to ensure programming is implemented with fidelity to the model to achieve the desired outcomes. The Contractor shall bear all costs related to implementing and maintaining the integrity/delivery of programming.

Scope of Work

IFB Number C5613137-D

E. Evidence-Based Curriculum All primary program components delivered by the Contractor shall be evidence-based curricula selected from the Results First Clearinghouse Database that shows positive effects or promising practices at the intervention or curricula level. If the Contractor determines to use curriculum outside of the Results First Clearinghouse substantiated proof of evidence-based documentation must be provided to the Division of Rehabilitative Programs (DRP). The curriculum shall be submitted for approval for use by DRP. Only approved curriculum shall be used in the program components. Secondary and/or supplemental curriculum does not have to be listed in the Results First Clearinghouse Database, or evidence-based, but shall only be delivered in conjunction with an evidence-based curriculum

II. GENERAL INFORMATION

The Contractor agrees to provide the California Department of Corrections and Rehabilitation (CDCR), DRP, with DRC program services as described herein. Services will comply with this Agreement and all applicable statutes, regulations, and ordinances. A valid business license is required at the time of bid submission.

A. Location and Capacity

The Contractor shall maintain the facility site and capacity in the county, as specified on Attachment 1, Site and Funding Limit Requirements.

B. Ownership All materials and products resulting from this Agreement will be owned by CDCR.

III. BACKGROUND INFORMATION

The Contractor agrees to provide CDCR with DRC services as described in this Agreement, and shall follow and adhere to all CDCR’s rules and policies, including the California Code of Regulations (CCR), Title 15, Division 3, which can be found at: Chapter 1. Rules and Regulations of Adult Operations and Programs, Department Operations Manual (DOM), and Exhibit H, Line Item Budget Guide (LIBG). The Contractor shall comply with the instructions, terms and conditions provided in Exhibit A, Scope of Work.

IV. AGREEMENT SCOPE

The Contractor's organization is directly responsible for the delivery of services.

A. Experience and Knowledge

The Contractor's administrative experience shall include all administrative functions, including fiscal, accounting and budgeting, personnel, and contract or grant management. The Contractor shall be an organization that meets the following criteria:

1. Experience with the administration of contracts, grants, or awards for service delivery of a similar size, scope, and funding including providing rehabilitative programming, evidence-based curriculum related to SUD programming, CBT interventions to include criminal thinking, anger management, and family relationships, Life Skills, or other evidence-based curriculum within the last three (3) years and with at least three (3) years of experience. Experience will be verified through reference checks and business resume submittals at the time of bid.

2. Provide one of the following to show sufficient funding reserves to cover at least one (1) month of expenses as identified by the amounts submitted in the Fiscal Year 2026/2027, Exhibit B-1.1, Budget Rate Sheet, Total Operational Budget.

Scope of Work

IFB Number C5613137-D

a. Financial statements for the most recently completed fiscal year (i.e. 2025) that reflect a cash or cash equivalent account balance of at least one (1) month of funding, or that show a current ratio of one (1) or more.

b. Proof of an approved line of credit or multiple lines of credit that equal at least one (1) month of funding.

1. Note: Pursuant to the California Prompt Payment Act, state agencies pay properly submitted, undisputed invoices within forty-five (45) days of receipt.

3. Have all debts paid in full or entered into an approved payment plan to resolve all debts, to CDCR, prior to submission of bid and will be verified through CDCR’s Accounting Services Branch and/or the Office of Audits and Court Compliance. Debt is any funds paid to the Contractor in excess of the amount to which the Contractor is entitled, and which has an outstanding invoice from CDCR that is not fully paid or does not have an approved payment plan in place.

B. Structure The Contractor shall maintain a policy and organizational chart, outlining the structure of authority and responsibility within the Program, and within the Contractor’s organization. CDCR reserves the right to request a copy of the Contractor’s organizational chart at any time. The Contractor shall provide the organizational chart to DRP within thirty (30) calendar days of Agreement execution, or within thirty (30) calendar days of any changes.

V. GENERAL AGREEMENT COMPONENTS

A. OPERATING HOURS

The Contractor shall ensure the DRC remains open to participants continuously between the hours of 8:00 a.m. to 8:00 p.m. Monday through Friday and 9:00 a.m. to 1:00 p.m. on Saturday, Sunday, and Holidays. The DRC shall remain open on Holidays with a limited program schedule. The following are observed State holidays: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, the Day After Thanksgiving, and Christmas Day. Any change to the Holiday schedules must be preapproved in writing by DRP.

B. FISCAL SYSTEMS AND RESPONSIBILITIES

The Contractor shall establish and maintain an adequate accounting and internal administrative control system. All purchases made during the term of this Agreement shall be pre-approved, in writing, by CDCR and shall be included in the Exhibit B-1.1 through B-1.5, Budget Rate Sheet in accordance with the Exhibit H, Line Item Budget Guide. The Contractor shall submit monthly invoices for the previous month’s expenses on or before the tenth calendar day of the following month to the email listed in Exhibit B, Budget Details and Payment Provisions.

The Contractor shall be responsible for any cost overruns that occur after the Agreement has been awarded. The Contractor is responsible for remaining within their proposed budget amounts listed on the Exhibit B-1.1 through B-1.5, Budget Rate Sheet, as to not exceed the total bid award amount.

The Contractor is required to establish and maintain an accounting system that, at a minimum, includes the general ledger accounting structure and subsidiary accounting records. The accounting records must identify the receipt and the expenditure of all Agreement funds. Overall, the accounting systems shall conform to Generally Accepted Accounting Principles. Accounting systems for this Agreement may be on an accrual basis.

Scope of Work

IFB Number C5613137-D

Accrual basis revenue is recognized in the accounts when the transaction occurs (when earned), regardless of the period in which the related cash is collected. Expenses are recognized and matched with the revenue of the period to which it relates, regardless of when it is paid. The accounting system must provide accurate and current financial reporting information. All accounting records and supporting documentation must maintain a clear audit trail. All general ledger account entries must be supported by the subsidiary records and the original source documentation. The format of the subsidiary records is determined by the Contractor.

The Contractor is required to maintain accurate, complete, and orderly records. All Agreement records and documents must be adequately protected from fire, theft, and other damage or loss. If the Contractor does not store records at the program’s principal office, then the Contractor must maintain a written index of the records and ensure the files can be easily accessed.

The Contractor shall ensure all program books, documents, papers, and records are accessible to CDCR and its authorized representatives.

The Contractor shall retain all Agreement records for three (3) years from the end of the Agreement term. If the Agreement’s source documentation records are retained in a database system, it must cover the Agreement term and be retrievable. If an audit, investigation, review, litigation, or any other action occurs during the Agreement’s three (3) year retention period, the Contractor shall retain the records until the resolution of such process, or until the end of the three (3) year period, whichever is longer.

Any costs associated with the management of the Agreement shall be included in the Exhibit B-1.1 through B-1.5, Budget Rate Sheet, in accordance with the Exhibit H, Line Item Budget Guide, to be reimbursed by the State. Failure to meet the established reporting deadlines or programming requirements, may result in CDCR withholding invoice payments and/or affect participant intake until the facility is in compliance.

The following shall be provided to DRP within thirty (30) calendar days of Agreement execution, and within thirty (30) calendar days of any revisions:

1. Proof of Automobile Liability Insurance.

2. Valid Lease or Intent to Lease Agreement or Proof of Ownership including terms and specifications for facility.

3. A Cost Allocation Plan must be provided at the time of bid submittal in accordance with the Exhibit H, Line Item Budget Guide.

VI. CATASTROPHIC EVENT – ADDRESS CHANGE CLAUSE

A. Triggering Event In the event that a catastrophic occurrence—fire, flood, earthquake, or other life/safety hazard—renders the Contractor’s or Agency’s principal place of business inoperable, the affected party shall provide written notice to the other party within five (5) business days of the event or as soon as reasonably practicable. For purposes of this clause, an “emergency” shall be interpreted in accordance with Public Contract Code § 1102, defined as “a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.”

Scope of Work

IFB Number C5613137-D

B. Notification Requirements Written notices shall be submitted via official communication channels (e.g., certified mail, email with delivery confirmation, or through the designated contract management system).