Invitation For Bid

INVITATION FOR BID

Georgia World Congress Center Authority

October 4, 2022

Bid #100422MM Carpet Cleaning Services

The GWCCA is seeking a qualified service contractor to provide all necessary labor, supervision / management, equipment, and materials necessary to perform one-time carpet care services (defined below) as requested. GWCCA recently invested heavily in close to 1,000,000 square feet of Shaw eco solution q® nylon carpet. The GWCCA seeks to identify recommended processes and associated costs of one-time carpet maintenance services intended to extend the manufacturer’s specified life expectancy of this floor system while meeting warranty requirements.

All respondents to this IFB are subject to instructions communicated in this document and are cautioned to completely review the entire IFB and follow instructions carefully. The

Authority retains the right to reject any or all submittals and/or bids, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this IFB to any person or entity. The final terms of any Agreement for the project contemplated by this procurement will be determined by the

Authority, subject, in all cases, to strict compliance with the applicable provisions of the laws of the State of Georgia.

All submitted bids must be secured in a sealed, opaque envelope, with reference to the correct bid number indicated clearly and prominently on the outside of the envelope.

Sealed bids should be addressed to the GWCCA Purchasing Department, 285 Andrew

Young International Blvd., Atlanta, GA 30313, and should be received by the Purchasing

Department one hour prior to bid opening, if sent by courier or mail, etc. With the submission of a valid bid, the bidder agrees that the bid may not be withdrawn for a period of thirty-five (35) days. Due to the anticipated dollar amount, verbal, faxed, or unsealed bids will not be accepted.

Please note that the Georgia World Congress Center Authority is a Tax-Exempt Authority of the State of Georgia. The Authority reserves the right to waive technicalities and informalities. Vendors are cautioned to completely familiarize themselves with the conditions of this solicitation, which are contained in the bid package. Please contact the

Purchasing Office to request additional information.

Buyer

Georgia World Congress Center Authority

Phone 404.223.4134

Email MMosby@gwcc.com

Schedule of IFB Events

The following Schedule of Events represents the Authority’s best estimate of the schedule that will be followed. All times indicated are Eastern Standard Time. The Authority reserves the right to adjust the schedule as deemed necessary. If a component of this schedule, such as the close date, is delayed, the rest of the schedule may be shifted as appropriate.

Event Date Time

a. Authority issues IFB 10/04/22

b. Site visit- Building B Administration Sales/Event

Services Conference Room

10/13/22 9:00AM

c. Deadline for submission of written questions and requests for clarification

10/14/22 10:00AM

d. Answer to questions posted 10/14/22

e. Deadline for submission of Bid 10/21/22 10:00AM

BID CONDITIONS

A. SCOPE – It is the intent of the Georgia World Congress Center Authority to immediately engage the successful vendor(s) for coordination of the purchase of all services specified (see SPECIFICATIONS.), with the vendor(s) assuming responsibility for delivery and all transfer fees.

B. PRICE - The bidder is required to propose firm prices for the individual items specified, so as to provide the Purchasing Office with complete and accurate costing information to be used as a basis for awarding a contract. All prices submitted shall be

F.O.B. Destination, and include dock delivery, unless specified otherwise herein.

Payment terms shall be attached to or indicated on the bid. Payment discounts over

5% will not be considered in evaluation. The bidder shall indicate on the Bid Form the total amount of the bid and shall include a statement by the bidder of whether the total amount is or is not representative of all of the items indicated in the specifications herein. In the event there is a discrepancy between the extended price(s) and the unit price(s), the unit prices shall govern. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called for in the specifications herein, may be treated as non-responsive and may not be considered for award. In accordance with state law, bid responses containing provisions for late or interest charges may not be awarded a contract. Bidders are instructed to remove or strike through any reference to this provision in or on vendor printed forms and to initial changes prior to submitting a bid response to the Authority.

C. SUBMISSION OF BIDS - The Bids shall be submitted on the attached Bid Form or as otherwise herein instructed and shall be notarized, and submitted prior to bid deadline in a sealed, opaque envelope with reference to the correct BID NUMBER and the words “SEALED BID” indicated clearly and prominently on the outside of the envelope, to be considered as a valid bid. If sent by courier or mail, etc., sealed bids shall be addressed to the GWCCA Purchasing Department, 285 Andrew Young

International Blvd., Atlanta, GA 30313, and shall be received by the Purchasing

Department at least one hour prior to bid opening. All bids must by typed or written in ink. Only one bid and, if requested, copies of that particular bid should be sent in an envelope. Vendors bidding on more than one solicitation must use a separate envelope for each bid. Fancy bindings, colored displays and/or promotional material other than hose necessary are not desired. Emphasis in each proposal must be on completeness and clarity of content. To expedite the evaluation of bids, it is essential that bidders follow the format and instructions contained herein. The bidder is requested to provide company information, performance data, as well as stated payment and delivery terms. Any changes, options, or substitutions that the successful vendor proposes must be approved in advance by the GWCC Purchasing

Department. All expenses for preparing and submitting a bid, product samples, and product demonstration(s), are the sole costs of the party submitting the bid. The

Owner is not obligated to any party to reimburse such expenses. All bids upon receipt, become the property of the Owner. Labeling information provided in bids

“proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Questions regarding submission of bids should be directed to the Purchasing Department at MMosby@gwcc.com.

D. BID EVALUATION AND AWARD – The Georgia World Congress Center

Authority intends to award a contract or purchase order to the responsible and responsive vendor that provides the best-suited product and cost, with respect to the criteria below, and satisfactory stated delivery time. Other factors, however, may be considered, including, but not limited to, past performance or references, and payment terms indicated.

CRITERIA: Due to the nature of this prospective procurement of equipment, the varieties of equipment of this type generally available in the market, and the Owner’s desire to purchase equipment with aesthetic appeal, functional quality, and “fit” to the application, the Owner will base the overall evaluation of valid bids on the following criteria:

1. Technical Merit, (60%)

Technical Merit shall be judged as follows:

General qualifications, relevant experience, proposed approach, responsiveness and references. Describe in detail information for each above merit.

2. Cost, (40%)

Cost shall be evaluated including predicted costs of selected items, warranties, and payment terms indicated (see Payments).

The Owner intends to award a contract (or Purchase Order) to the vendor or vendors that provide(s) the best overall service/product, with respect to the stated criteria.

The Georgia World Congress Center Authority reserves the right to reject any and all bids and waive technicalities and informalities. This request and any bid submitted in response, regardless of whether the bid is determined to be the best bid, is not binding upon the Owner and does not obligate the Owner to procure any goods or services.

Neither the Owner, nor any party submitting a response shall be bound unless and until a written contract (or Purchase Order) mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The

Owner reserves the right to waive non-compliance with any requirements of this solicitation and to reject any or all proposals submitted in response. Upon receipt and review of responses, the Owner shall determine the party(s) and bid that in the sole judgement of the Owner is in the best interest of the Owner (if any is so determined).

The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any bid. If those negotiations, in the judgement of the Owner, are not successful, the Owner may, but is not required to, enter into negotiations with any other party that has submitted a bid.

E. RECIPROCAL PREFERENCE LAW - For the purposes of evaluation only, bidders resident in the State of Georgia will be granted the same preference over bidders resident in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to bidders resident therein bidders resident in the State of Georgia.

For the purposes of this law, the definition of a resident bidder is one who maintains a place of business with at least one employee inside the State of Georgia. A post office box address will not satisfy this requirement.

F. PAYMENTS – The successful vendor(s) must invoice for payment, referencing the applicable contract or purchase order number. Successful vendor(s) will be provided our Sales and Use Tax Certificate of Exemption, and address for invoicing. Vendor is requested to allow a standard (30) day payment term, but other terms with payment discounts will be considered.

G. BRAND NAME STATEMENT: Any reference to brand names, trade names, model numbers or other descriptions peculiar to brand products is made to establish a required level of quality and functional capability, it is not intended to exclude other products of that level. Comparable products of other manufacturers will be considered if proof of comparability is contained in the bid. It shall be the responsibility of the bidder, including the bidder whose product is referenced, to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for determining the quality and functional capabilities of the product offered, and its comparability to the item(s) indicated herein. The Owner reserves the right to request samples of any bidders prior to bid award. Failure to provide this data to such extent may be considered valid justification for rejection of a bid.

H. STATEMENTS OF AGREEMENT (GENERAL INFORMATION) – Having carefully examined the Invitation to Bid, and with submission of a bid, the Bidder agrees that they have discussed any issues in any section of the Invitation to Bid, with which the Bidder disagrees or wishes to clarify its positions, and understands that failure to list these items in its proposal will be interpreted to mean that the Bidder is in full agreement with the terms, conditions, specifications and requirements therein.

With submission of a bid, the Bidder hereby certifies: (a) that this bid is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Bidder has not directly or indirectly included or solicited any other Bidder to put in a false or insincere bid; (c) that Bidder has not solicited or induced any person, firm, or corporation to refrain from sending a bid.

I. BID SUBSITUTIONS, ALTERNATES, EXCEPTIONS, AND EXTENSIONS:

Bidders that intend to propose alternate materials, equipment or substituted items, the specifications of which might be significantly different than the specifications of the items and/or services indicated herein, are required to request approval for such items from the Owner at least one week prior to time of bid opening, for such deviations to be considered. Such a request must completely describe all of the differences between the deviation and the specification herein in a simple, concise manner. If such a request is deemed by the Owner to have merit as an acceptable significant deviation, and is granted by the Owner, an addendum may be issued to all prospective bidders to inform them of such an allowance, and/or to amend the Specifications. The Owner reserves the right to extend the bid opening time based on such information but is not required to do so. The Owner reserves the right to cancel the solicitation in its entirety and possibly re-advertise and issue a revised Invitation to Bid for any reason. Any bidder exceptions to the information listed in the Conditions or Specifications must also be communicated to the Owner at least one week prior to time of bid opening to be properly considered. Any exceptions that the bidder has must be clearly noted on the bid to be considered by the Owner, regardless of whether or not such exceptions have already been communicated to the Owner. Similarly, any requests for bid opening time extensions must be communicated to the Owner at least one week prior to bid opening time, including the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

J. EQUAL OPPORTUNITY STATEMENT: It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the

Georgia World Congress Center Authority encourages all disadvantaged businesses, small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Authority supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. The Georgia Department of

Administrative Services maintains an office to assist small businesses, female-owned businesses and minority businesses in understanding the State procurement process.

In addition to contacting the Georgia World Congress Center Purchasing Office, small businesses, female-owned businesses and minority businesses can also contact the Governors Small Business Center at the following address for assistance:

Governor’s Small Business Center

200 Piedmont Avenue, SE, Suite 1102, West Tower, Floyd Building

Atlanta, Georgia 30334-5539

Telephone: 404-656-6315

The Minority Business Coordinator of the Georgia World Congress Center Authority is Erle Coleman, 404-223-4244, (e-mail): ecoleman@gwcc.com. All Bidders should be aware that Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See Official Code of Georgia Annotated (O.C.G.A.)

O.C.G.A. Section 48-7-38.

K. NON-DISCRIMINATION - The Owner may require, prior to, or incidental to, the award of a contract, confirmation by the Bidder that they have not discriminated and will not discriminate on the basis of race, creed, color, sex, religion or national origin in any of its employment practices with respect to the work force of the business, or procurement services in connection with this project. The successful Bidder may be required to execute certificates, affirming these requirements of non-discrimination.

L. DRUG FREE WORKPLACE: The Authority, as policy, operates all facilities as a drug-free workplace, and requires that the labor force of the Contractor be drug-free.

The Contractor hereby acknowledges this requirement and asserts that the organization of the Contractor adheres to such policy and practice. The Contractor acknowledges that it may be required to execute certificates affirming these requirements of drug-free workplace, at execution, or at any time during the term of the agreement.

M. RESTRICTION OF COMMUNICATION: From the issue date of this solicitation until a successful bidder is selected and the selection is announced, bidders are not allowed to communicate for any reason with any Authority staff about this solicitation except through the Issuing Officer named herein, or during any bidder’s conferences (if applicable), or as provided by existing work agreement(s). For violation of this provision, the Authority shall reserve the right to reject the proposal of the offending bidder. All questions concerning this RFP must be submitted in writing (e-mail preferred or fax may be used) to the Issuing Officer. No response other than written will be binding upon the Authority.

N. Indemnification Agreement. Contractor hereby agrees to indemnify and hold harmless the Owner, the State of Georgia and its departments, agencies and instrumentalities and all of their respective officers, members, employees and directors (hereinafter collectively referred to as the “Indemnitees”) from and against any and all claims, demands, liabilities, losses, costs or expenses, including attorneys’ fees, due to liability to a third party or parties, for any loss due to bodily injury (including death), personal injury, and property damage arising out of or resulting from the performance of this contract or any act or omission on the part of the Contractor, its agents, employees or others working at the direction of Contractor or on its behalf, or due to any breach of this contract by the Contractor, or due to the application or violation of any pertinent Federal, State or local law, rule or regulation. This indemnification extends to the successors and assigns of the Contractor. This indemnification obligation survives the termination of the contract and the dissolution or, to the extent allowed by law, the bankruptcy of the Contractor. If and to the extent such damage or loss (including costs and expenses) as covered by this indemnification is paid by the

State Tort Claims Trust Fund, the State Authority Liability Trust Fund, the State

Employee Broad Form Liability Fund, the State Insurance and Hazard Reserve Fund, and other self-insured funds (all such funds hereinafter collectively referred to as the

“Funds”) established and maintained by the State of Georgia Department of

Administrative Services Risk Management Division (hereinafter “DOAS”) the

Contractor agrees to reimburse the Funds for such monies paid out by the Funds.

1. This indemnification applies where the Indemnitees are partially responsible for the situation giving rise to the claim, provided however, that this indemnification does not apply to the extent of the sole negligence of the Indemnities.

2. This indemnification does not extend beyond the scope of this contract and the work undertaken thereunder. Nor does this indemnification extend to claims for loses or injuries or damages incurred directly by the Indemnitees due to breach or default by the Indemnitees under the terms and conditions of this contract.

3. DOAS, Risk Management will endeavor to notify affected insurers of claims made against the State which fall within this indemnity. In the event of litigation, the Attorney General will endeavor to keep the

Contractor and its general liability insurer as named on the insurance certificate informed regarding the claims and settlement.

O. Insurance Requirements

1. Insurance Certificates. The Contractor shall, prior to the commencement of work, procure the insurance coverages identified below at the

Contractor’s own expense and shall furnish the Owner an insurance certificate listing the Owner as the certificate holder. The insurance certificate must provide the following:

a) Name and address of authorized agent

b) Name and address of insured

c) Name of insurance company(ies)

d) Description of policies

e) Policy Number(s)

f) Policy Period(s)

g) Limits of liability

h) Name and address of Owner as certificate holder

i) Project Name and Number

j) Signature of authorized agent

k) Telephone number of authorized agent

l) Mandatory thirty-day notice of cancellation / non-renewal

m) Evidence of Insurance Coverages shall be provided on a form acceptable to the Owner

2. Policy Provisions. Each of the insurance coverages required below (i) shall be issued by a company licensed by the Insurance

Commissioner to transact the business of insurance in the State of

Georgia for the applicable line of insurance, and (ii) shall be an insurer

(or, for qualified self-insureds or group self-insureds, a specific excess insurer providing statutory limits) with a Best Policyholders Rating of

“A-” or better and with a financial size rating of Class V or larger. Each such policy shall contain the following provisions:

a) The insurance company agrees that the policy shall not be canceled, changed, allowed to lapse or allowed to expire until thirty (30) days after the Owner has received written notice thereof as evidenced by return receipt of registered letter or until such time as other insurance coverage providing protection equal to protection called for in this contract shall have been received, accepted and acknowledged by the Owner. Such notice shall be valid only as to the project as shall have been designated by Project Number and

Name in said notice.

b) The policy shall not be subject to invalidation as to any insured by reason of any act or omission of another insured or any of its officers, employees, agents or other representatives (“Separation of

Insureds”).

c) Each Insurer is hereby notified that the statutory requirement that the Attorney General of Georgia shall represent and defend the

Indemnities remains in full force and effect and is not waived by issuance of any policy of insurance. In the event of litigation, any settlement on behalf of the indemnities must be expressly approved by the Attorney General. The Contractor and its insurance carrier may retain, but are not obligated to retain, counsel to assist with the defense of the Indemnitees, in which case there will be mutual cooperation between the Attorney general and such counsel.

d) The maximum deductible, except for worker’s compensation qualified self-insurers or group self-insurers, in any policy shall not exceed $100,000.00.

3. Insurance Coverages. The Contractor also agrees to purchase and have the authorized agent state on the insurance certificate that the following types of insurance coverages, not inconsistent with the policies and requirements of O.C.G.A. § 50-21-37, have been purchased by the

Contractor. The minimum required coverages and liability limits are as follows:

a) Workers’ Compensation Insurance. The Contractor agrees to provide Workers’ Compensation coverage in accordance with the statutory limits as established by the General Assembly of the State of Georgia. A group insurer must submit a certificate of authority from the Insurance Commissioner approving the group insurance plan. A self-insurer must submit a certificate from the Georgia

Board of Worker’s Compensation stating the Contractor qualifies to pay its own worker’s compensation claims. The Contractor shall require all subcontractors performing work under this contract to obtain an insurance certificate showing proof of Workers’

Compensation Coverage and shall submit a certificate on the letterhead of the Contractor in the following language prior to the commencement of work:

“This is to certify that all subcontractors performing work on this project are covered by their own workers’ compensation insurance or are covered by the Contractor’s worker’s compensation insurance.”

b) Employers’ Liability Insurance. The Contractor shall also maintain

Employer’s Liability Insurance Coverage with limits of at least:

i. Bodily Injury by Accident – $1,000,000 each accident; and ii.

Bodily Injury by Disease – $1,000,000 each employee.

The Contractor shall require all subcontractors performing work under this contract to obtain an insurance certificate showing proof of Employers Liability Insurance Coverage and shall submit a certificate on the letterhead of the Contractor in the following language prior to the commencement of work:

“This is to certify that all subcontractors performing work on this project are covered by their own

Employers Liability Insurance Coverage or are covered by the Contractor’s Employers Liability

Insurance Coverage.”

c) Commercial General Liability Insurance. The Contractor shall provide Commercial General Liability Insurance (2004 ISO

Occurrence Form or equivalent) which shall include, but need not be limited to, coverage for bodily injury and property damage arising from premises and operations liability, products and completed operations liability, blasting and explosion, collapse of structures, underground damage, personal injury liability and contractual liability. The Commercial General Liability Insurance shall provide at minimum the following limits:

Coverage Limit

1. Premises and Operations $1,000,000.00 per Occurrence

2. Products and Completed Operations $1,000,000.00 per Occurrence

3. Personal Injury $1,000,000.00 per Occurrence

4. Contractual $1,000,000.00 per Occurrence

5. General Aggregate $2,000,000 per

Project

Additional Requirements for Commercial General Liability

Insurance:

i. The policy shall include an additional insured endorsement naming the officers, members, and employees of the Owner and the State of Georgia as additional Insureds.

ii. The coverage extended to the additional insureds for any claims not covered by the Georgia Tort Claims Act shall be no broader than the coverage extended to the Contractor and is not expanded to cover claims and losses that are not insurable under the Contractor’s policy.

iii. The policy or policies must be on an “occurrence” basis.

iv. The policy must include separate aggregate limits per project.

d) Commercial Business Automobile Liability Insurance. The

Contractor shall provide Commercial Business Automobile

Liability Insurance which shall include coverage for bodily injury and property damage arising from the operation of any owned, non-owned or hired automobile. The Commercial Business Automobile

Liability Insurance Policy shall provide not less than $1,000,000

Combined Single Limits for each occurrence.

Additional Requirements for Commercial Business Automobile

Liability Insurance:

i. The policy shall name as additional Insureds the officers, members, and employees of the Owner and the State of

Georgia.

ii. The coverage extended to the additional insureds for any claims not covered by the Georgia Tort Claims Act shall be no broader than the coverage extended to the Contractor and is not expanded to cover claims and losses that are not insurable under the Contractor’s policy.

e) Commercial Umbrella Liability Insurance. The Contractor shall provide a Commercial Umbrella Liability Insurance to provide excess coverage above the Commercial General Liability, Commercial Business Automobile Liability and the Workers’

Compensation and Employers’ Liability to satisfy the minimum limits set forth herein. The minimum amount of Umbrella limits required above the coverages and minimum limits state in D-33. c.3

(a), (b), (c) and (d) shall be:

Minimum Combined Primary Liability and Excess Umbrella Limits of:

$3,000,000 per Occurrence

$4,000,000 Aggregate

Additional Requirements for Commercial Umbrella Liability

Insurance:

i. The policy shall name as additional Insureds the officers, members, and employees of the Owner and the State of

Georgia.

ii. The coverage extended to the additional insureds for any claims not covered by the Georgia Tort Claims Act shall be no broader than the coverage extended to the Contractor and is not expanded to cover claims and losses that are not insurable under the Contractor’s policy.

iii. The policy must be on an “occurrence” basis.

P. Bonds.

A. Performance Bond and Payment Bond. The Contractor shall furnish both a performance bond and a payment bond and said bonds shall be provided on the forms as set forth in Exhibit C and Exhibit D.

B. Required Qualifications for Surety. The Contract provides that the surety and insurance companies must be acceptable to the Owner. Only those sureties listed in the Department of Treasury’s Listing of Approved Sureties (Department

Circular 570) are acceptable to the Owner. All bonds at the time of issuance must be issued by a company authorized by the Insurance Commissioner to transact the business of suretyship in the State of Georgia and shall have a Best Policyholders

Rating of “A- “or better and with a financial size rating of Class V or larger.

C. Penal Amount of Bonds, State Law. The Contractor acknowledges and agrees that pursuant to O.C.G.A. §§13-10-2, 13-10-20, 13-10-40 and 13-10-60, the performance bond and the payment bond must be in a penal amount equal to at least 100% of the Contract Sum. Accordingly, the Contractor warrants and agrees that, for any Change Order increasing the Contract Sum by five percent or more or when the total cost of the work has increased by five percent or more, it shall obtain a written amendment to the payment bond and the performance bond increasing the penal amounts of both bonds to 100% of the Contract Sum, effective as of the date of the Change Order.

CARPET SPECIFICATIONS

• Product: Shaw eco solution q® nylon carpet

• Dye Method: 100% dye-injection print.

• Weight: 40 oz

• Finished Pile Thickness: 0.297 in

• Gauge: 1/10 in

• Stitches Per Inch: 12.3

• Density: 4,848 oz/yd3

• Primary Backing: Polypropylene

• Secondary Backing: Classicbac

• Construction: Cut Pile

• Protective treatment(s): srs® shaw stain resistance treatment

Key Informational Web Links:

• Shaw Carpet Maintenance

• Shaw Printed Carpet Maintenance Guidelines

Information Requested:

• Suggested equipment to be used for each requested service (described below)

• Suggested staffing model for servicing this property (supervision and available team size)

• Per Square foot pricing and estimated time to complete for each requested service o 0 – 10,000 sq. ft. o 10,001 – 25,000 sq. ft. o 25,001 – 100,000 sq. ft. o Over

100,000 sq. ft.

o Total building clean - ~1,000,000 sq. ft.

• What additional cost areas exist for requested work of this type?

Requested Services:

• Pre-vacuum designated area.

• Spot Treatment using appropriate cleaning agents

• Low Moisture Encapsulation.

o Using Carpet and Rug Institute SOA cleaning agents with a pH between 6 and 8.

o GWCCA must approve all cleaning agents prior to use. o Use of CRI certified dual-cylindrical counter- rotating brush machine for agitation.

https://pdmsview.shawinc.com/viewer/doc/6464 https://pdmsview.shawinc.com/viewer/doc/6464 https://qmsview.shawinc.com/viewer/doc/1052 https://qmsview.shawinc.com/viewer/doc/1052 o NOTE: Bonnet cleaning is NOT allowed.

Hot Water Extraction:

• Always pre-vacuum.

• Apply an approved pre-spray cleaning agent certified in the CRI (SOA) Program with a pH between 6 and 8.

• Agitate with mechanical brush and allow 10 minutes dwell time.

• Extract with hot water. Shaw recommends CRI Gold Rated Equipment.

• Do not use machines that recycle water.

Work Hours:

Work hours vary and are dictated by event times. The GWCCA is a 24 hours per day, 365 days per year facility. As such contracted services will typically be requested overnight, between the hours of 7pm and 6am. The GWCCA is open on most holidays and therefore, work may be requested at irregular intervals as required by the event schedule.

BID FORM

(MUST BE RETURNED WITH BID)

Date: .

Time: .

Georgia World Congress Center Authority

Purchasing Department, Attn: Director Supply Chain 285 Andrew Young International Boulevard, NW Atlanta, Georgia 30313-1591

Re: Bid #100422MM Carpet Cleaning Services

Firm Name______________________________________________________________

Contact Name: ___________________________________________________________

Address_________________________________________________________________

Phone Number________________________Fax Number_________________________

I. We submit the following bid: Having Carefully examined the above referenced

Invitation to Bid and Addendum (a) No. (s) , (if applicable), as well as the conditions and specifications indicated herein, we propose to furnish services, equipment, materials, supplies and delivery called for by and in accordance with them for the sums indicated below:

Building Area Approximate Square

Footage Total Per Building Area

Price

Building A (Concourse, Stairs, Elevator

Cabs)

80,000

Building B

(Concourse, Stairs, Elevator

Cabs)

160,000

Building C (Concourse, Stairs, Elevator

Cabs)

180,000

A/B Main Entrance 26,000

Sidney Marcus Auditorium 20,000

Thomas Murphy Ballroom

& Galleria 51,000

Georgia Ballroom 26,000

B/C Connector & A/B

Connector Concourses 52,000

A/B Registration Hall 21,000

Authority & Executive

Boardrooms 4,500

Red Deck Bridge 1,700

Total Price

With this bid, we have attached a supplemental breakdown of the Base Bid price, itemizing in a comprehensive manner, all of the items and/or services that we propose to provide to the Owner in this bid, and the individual price(s) of those items and/or services. We have attached to this bid, all additional information that was requested by the Invitation to Bid of the Owner, as it relates to this procurement effort. If requested by the Owner, we agree to provide samples (as described herein) to the Owner within 48 hours.

We agree to commence execution of all services, material and equipment orders and any other required work with an adequate force upon the date of written order, contract, purchase order, or notice to proceed of the Owner, and to complete ALL work, deliveries, services and the entire order in [_________] calendar days from and including said date, or, (if applicable), by the required date indicated in the Owner’s specifications. We have attached to this Bid Form, any and all exceptions or clarifications that we have with regard to this statement.

II. We propose to supply these items in accordance with stated terms and conditions and to completely comply with the Bid Specifications, where applicable. We have attached to this Bid Form, any and all exceptions or clarifications that we have with regard to this statement.

III. We agree that this bid may not be revoked or withdrawn after the time set for deadline for receipt of bids but shall remain open for acceptance for a period of thirtyfive

(35) days following such time.

IV. It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Georgia World Congress Center Authority encourages all disadvantaged businesses, small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Authority supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. This request is made for statistical purposes only. Please indicate below which, if any, of the definitions apply to your company:

MINORITY BUSINESS ENTERPRISE (MBE) - The business is either: a).

Owned by a member of a minority race*, or b). A partnership of which a majority of interest is owned by one or more members of a minority race, or c). A public corporation of which majority of the common stock is owned by one or more members of a minority race.

*A member of a minority race is defined as an individual who is a member of a race that comprises less than fifty (50) percent of the total population of the State of Georgia. This includes, but is not limited to, persons who are African American, Asian-Pacific

American, Native American, Hispanic, or Asian- American. Additionally, Female-owned business information is requested for recording purposes.

(Check which apply) (a) . (b) . (c) . (d) none .

Female-Owned________.

V. The “bidder” submits the following STATEMENT OF BIDDER’S

QUALIFICATIONS for consideration by the Owner, to be sworn and signed before a

Notary Public.

Firm Name: ______________________________________________________Federal ID#___________

Street Address_________________________________________________________________________

When Organized: Where Organized___________________ Number of years engaged in the business under the present firm name_______________ Plan of organization of firm (Proprietorship)___; (Corporation)____; (Partnership)_____ The bidder has never refused to sign a contract at the original bid. Correct________Incorrect__________

The bidder has never been declared in default on a contract. Correct______

Incorrect__________

VI. I certify that this bid/proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid/proposal for the same materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder. (O.C.G.A. 50-567) I further certify that the provisions of the official code of Georgia annotated 45-10-20 et. seq. has not and will not be violated in any respect.

PRINCIPAL’S SIGNATURE______________________________ (PRINT/TYPE )___________________________

TITLE________________________________________________________________________DATE______________________

Sworn to and subscribed before me this Day of _____________________20_____

Notary Public

Commission Expiration date____________________