Invitation and Instructions

April 11, 2022 Request for Qualifications

Consultant- Engineering Services Nottingham Way Widening Project

Proposal Ref. #22-062

Sealed Qualifications will be received by the City of Albany, Procurement Division at 222 Pine Avenue, Suite 260, Albany, Georgia 31701, until 5:00 pm EST, on May 11, 2022, from qualified consultants to provide Engineering Services to the City of Albany for the Nottingham Way Widening Project in Albany, Dougherty County.

A Pre-Submittal Conference will be held on April 20, 2022, at 10:00 a.m. thru Zoom.

Join Zoom Meeting https://us06web.zoom.us/j/88970401136?pwd=QklDNXB0Mllia2l2NlFkTCtSbFdEZz09

Meeting ID: 889 7040 1136 Passcode: 338029 One tap mobile +13126266799,88970401136#, *338029# US (Chicago) +16465588656,88970401136#, *338029# US (New York)

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This meeting will include a brief overview of this RFQ, and contractors will be allowed to ask questions of City staff. All interested contractors are strongly encouraged to attend.

The City of Albany strongly encourages Small Business firms to participate in this RFQ. All Corporations should provide corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with their response.

Firms that wish to join in a consortium must designate one firm as the principal or lead firm. Consortiums will be evaluated according to the same requirements as a single firm.

Any interested and qualified firm and/or party is requested to make a response to accomplish the Scope of Services described herein. The response is to be signed by a duly authorized official of the firm and must be submitted in the time, manner and form prescribed. No reimbursement will be made by the City of Albany for any costs incurred prior to a formal notice to proceed should an award of contract result from this solicitation.

The City of Albany reserves the right to reject any and all responses and to waive technicalities as deemed to https://us06web.zoom.us/j/88970401136?pwd=QklDNXB0Mllia2l2NlFkTCtSbFdEZz09 https://us06web.zoom.us/j/88970401136?pwd=QklDNXB0Mllia2l2NlFkTCtSbFdEZz09

RFQ #22-062

be in the best interest of the City. The City of Albany reserves the right to request additional information from a respondent(s) as deemed necessary to analyze responses.

Documents and specifications are available at the Procurement Office, local access channel 16, Facebook, and on the Georgia Procurement Registry.

INQUIRIES OR QUESTIONS: Should be submitted in writing to Kimberly M. Allen, Buyer at the Procurement Division Office no later than 5:00 p.m., May 4, 2022; electronic inquiries are acceptable at kiallen@albanyga.gov, cc: tewilliams@albanyga.gov and jswilliams@albanyga.gov. Replies of substance will be in writing, in the form of an addendum, and made available to all potential respondents.

City of Albany, Yvette Fields Yvette Fields, CPPB, NIGP-CPP Director

C E N T R A L S E R V I C E S

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov mailto:30TUkiallen@albanyga.gov mailto:30TUkiallen@albanyga.gov mailto:tewilliams@albanyga.gov mailto:tewilliams@albanyga.gov http://www.albanyga.gov/ http://www.albanyga.gov/

CITY OF ALBANY

PROCUREMENT DIVISION

CENTRAL SERVICES DEPARTMENT

ALBANY, GEORGIA

INSTRUCTIONS TO PROPOSERS

These instructions will bind proposers to terms and conditions herein set forth,

1. The following criteria are used in determining which proposal is in the best interests of the city.

(a) The ability, capacity and skill of proposer to perform required service.

(b) Whether proposer can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of proposer.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for City/County use.

(f) The ability of proposer to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified.

3. All requested information should be included in submittal package. All desired information must be signed and included for your proposal to receive full consideration. Failure to submit any required form will be cause for proposal to be rejected as non-responsive.

4. All questions, inquiries and requests for clarification shall be directed to Procurement.

5. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the City or County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the City or County to terminate such contract, and the nature of such action shall be determined by the City or County and specified in the contract; (3) The contract shall state the total obligation of the City or County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed;

and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the City or County.

6. Quote all prices F.O.B. Albany or our warehouse or as specified in proposal documents.

7. Each proposal shall be clearly marked on the outside of the package as a Sealed Proposal.

8. Proposal must be received and stamped by the Procurement Office before time stipulated in proposal documents. No responsibility will attach to any City representative or employee for premature opening of proposal not properly addressed or identified.

9. Qualifications received late will not be accepted, and the City will not be responsible for late mail delivery.

10. Should a proposal be misplaced by the City and found later it will be considered.

11. Qualifications requiring bid security will not be read or considered if security is not enclosed. Security may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

12. All proposers must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A proposer at any time requested must satisfy the Procurement Office and City Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

13. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or cost schedule are done at the risk of the proposer.

14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the City to do so for the purpose of testing.

15. City will reject any material, supplies or equipment that do not meet the specifications, even though proposal lists the trade name or names of such materials on the price quotation form.

16. The unauthorized use of patented articles is done entirely at the risk of the successful proposer.

17. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of seeking a proposal. The City may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

18. Only the latest model equipment as evidenced by the manufacturer’s current published literature will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

19. The successful proposer on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

20. Proposers are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

21. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the City will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the City sound and satisfactory materials, equipment or supplies. The proposer agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the City or County.

22. Unless otherwise specified by the procurement officer all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on price quotation sheet.

23. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the City/County or who has failed in any former contract with the City/County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

24. Reasonable grounds for supposing that any proposer is interested in more than one proposal for the same item will be considered sufficient cause for rejection of all Qualifications in which he/she is interested.

25. Unless otherwise specified the City reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the City/County.

26. The City reserves the right to waive any minor discrepancies, reject any or all Qualifications, and to purchase any part, all or none of the services, materials, supplies or equipment specified.

27. Failure of the proposer to sign the offer or have the signature of any authorized representative or agent on the proposal will be cause for rejection of the proposal. Signature must be written in ink.

28. Any proposer may withdraw his proposal at any time before the time set for opening of Qualifications. No proposal may be withdrawn without cause in the 60-day period after Qualifications are opened.

29. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the proposer is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Officer shall have the power to notify the aforesaid proposer of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the City out of such monies as may become due to the said proposer, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the proposer, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the City on notice by the Procurement Officer of the excess due.

30. If the proposer proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on proposal.

31. Any complaint from proposer relative to the Request for Qualifications or any attached specifications should be made prior to the time of opening of Qualifications, otherwise such complaint cannot be properly considered.

32. Contracts may be cancelled by the City/County with or without cause with 30-day written notice.

33. All Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the bid/proposal.

34. All bidders/proposers should provide their tax identification number with the bid/proposal.

35. The Board of Commissioners passed a local preference ordinance on January 27, 2015. Where applicable, this ordinance will govern. Local preference will not be a basis of award for projects that are federally funded.

36. The proposer shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Proposer as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

37. Prior to submitting proposal, check website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any subsequent addendums.

PROCUREMENT FORM – Revised 4/20/2018

GENERAL CONDITIONS

1. Certification regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion:

The consultant certifies, by submission of this proposal or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency. It further agrees by submitting this qualification statement that it will include this clause without modification in all lower tier transactions, solicitations, Qualifications, contracts, and subcontracts. Where the consultant or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation.

2. Proposers must have been in business under the present company name for a minimum of one (1) year.

The Principals of the present company shall not have been declared in default on any contract under any other name within the last five (5) years. Individuals assigned to this project must collectively have at least five (5) years of experience on projects of similar scope and complexity.

3. The successful Proposer will be required to provide the Secretary of States Certification of Incorporation prior to award of contract.

4. GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT: The successful proposer will provide certification that they are in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of GA Law, O.C.G.A 13-10-91, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A 13-10-90(2), all subcontractors entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program.

5. Certificate of Non-Collusion: An executed copy of this form should accompany your submittal. (See

Attached).

6. Governing Law & Venue: An executed copy of this form should accompany your submittal. (See Attached).

7. Indemnity: An executed copy of this form should accompany your submittal. (See Attached).

8. The contract resulting from acceptance of a proposal shall be in a form supplied or approved by the City and shall reflect the specifications in this RFQ. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in the RFQ.

9. Lobbying: All firms and their agents who intend to or have submitted responses to this solicitation are hereby placed on formal notice that lobbying of City of Albany Government employees or members of the Evaluation Committee with the intent to manipulate the Procurement process may result in the immediate disqualification of such firm by the City from further consideration for this project.

10. Any proposal may be withdrawn up until the date and time set for opening of the Qualifications. Any proposal not so timely withdrawn shall constitute an irrevocable offer, for a period of sixty (60) days or until one of the Qualifications has been approved by the City Commission, whichever occurs first, to sell to the City the services described in this RFQ.

11. By submitting a proposal, the Contractor certifies that it has read and understands this Request for

Qualifications and has full knowledge and willingness to comply with the scope, nature, quantity and quality of the work to be performed, the detailed requirements of the services to be provided and the conditions under which the services are to be performed.

12. Termination for Convenience: This contract may be terminated in whole or in part by the City of Albany with the consent of the contractor in which case the two parties shall agree upon the termination conditions, including the effective date in the case of partial termination, the portion to be terminated or by the contractor upon written notification to the City of Albany setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if in the case of partial termination, the City of Albany determines that the remaining portion of the award will not accomplish the purposes for which the contract was awarded, the City of Albany may terminate the contract in its entirety.

13. Termination for Cause: In the event that the contractor shall for any reason or through any cause be in default of the terms, conditions, or obligations of the contract documents, the City may give the contractor written notice of such default and terminate the contract. All terms, conditions, and obligations of the contract documents are considered material. The City may, in its discretion, provide the contractor an opportunity to cure the default, if curable, prior to termination. Unless a different duration is provided in the notice of default, the contractor shall have fourteen (14) calendar days to cure the default from the date such notice is mailed to the contractor, unless notification is by facsimile or personal delivery, in which case the opportunity to cure shall commence upon delivery of the notice. Upon failure of the contractor to cure the default the City may immediately terminate the contract effective as of the mailing or delivery of the default notice. If the City terminates the contract, the contractor shall remain liable for performance of all terms, conditions, and obligations through the date of termination. Termination by the City shall not constitute a waiver by the City of any other rights or remedies available to the City by law or contract.

14. Excusable Delay: The Contractor shall not be liable for any excess costs, if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the Contractor.

Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor. If the failure to perform is caused by the default of a subcontractor, and if such default arises out of causes beyond the control of both the Contractor and the subcontractor, and without the fault or negligence of either of them, the Contractor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery schedule.

15. Offeror Responsibility: Each offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this proposal. It is expected that this will sometimes require on-site observation. The failure or omission of an offeror to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this proposal or to the contract.

16. Affirmative Action: The Contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical handicap.

17. Prime Contractor Responsibilities: The Contractor will be required to assume sole responsibility for the complete effort, as required by this RFQ. The City will consider the Contractor to be the sole point of contact with regard to contractual matters.

18. Ownership of Material: Ownership of all data, material, and documentation originated and prepared for the

City pursuant to this contract shall belong exclusively to the City.

19. Subcontracting: If any part of the work covered by this RFQ is to be subcontracted, the Contractor shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved, in writing by the City. The successful offeror will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the vendor.

The City reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein.

20. Insurance: Contractor shall maintain insurance with companies licensed to do business in the State of

Georgia acceptable to the City for the protection of the City and name it as an additional insured, against all claims, losses, costs or expenses arising out of injuries or death of persons whether or not employed by consultant, whether arising from the acts or omission, negligence or otherwise of consultant or any of its agents, employees, patrons, or other persons, and growing out of work being done by Contractor on behalf of City, such policies to provide for a liability limit on account of each accident resulting in the bodily injury or death of not less than One Million ($1,000,000) Dollars, a liability limit of not less than One Million ($1,000,000) Dollars for each accident for property damage. Contractor shall also carry product liability insurance for personal injuries and/or death in the amount not less than One Million ($1,000,000) Dollars for any one person. Consultant shall maintain a combined single liability limit of One Million ($1,000,000) Dollars, covering owned, non-owned, leased, and hired vehicles and name the City of Albany as an additional insured. Contractor shall maintain professional liability covering errors and omissions of not less than One Million ($1,000,000) Dollars, per claim covering itself and all of its employees and agents and shall indemnify and hold harmless the City of Albany and their representatives and employees, from any claims, demands, actions, and causes for actions arising from any negligent act or omission under the terms of the contract. Contractor shall furnish to the City satisfactory evidence that it carries Worker’s Compensation Insurance in the statutory limits of Georgia and Employers’ Liability with limits of liability of no less than One Hundred Thousand ($100,000) Dollars of each accident / disease. These polices must also contain a waiver of subrogation in favor of the City of Albany.

Contractor shall furnish evidence of the continuance in force of said policies by providing copies of timely declaration page(s) to the Procurement Agent. Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsements (a Certificate of Insurance by itself is not acceptable) or (ii) Declaration Pages of the insurance policies which show the City of Albany as additional insured. The Certificate of Insurance must provide the project name and our project number on all certificates; where the Project requires Contractor’s Pollution Legal Liability coverage or Contractor’s Professional E & O coverage, per project coverage would be allowed. All insurance policies must provide that the City of Albany will be notified within 30 days of any changes, restrictions, and/or cancellation. The City’s sole judgment shall control as to the sufficiency of the coverage.

SUBMIT WITH RESPONSE, specimen copy of Certificate of Insurance. Upon award of contract and prior to commencement of work under this contract, the selected consultant(s) shall provide the City of Albany with acceptable proofs of insurance coverage.

21. SUBMITTAL: One (1) labeled original, six (6) hard copies and one (1) CD/flash drive containing electronic PDF file(s) should be submitted to:

CITY OF ALBANY

PROCUREMENT DIVISION

222 PINE AVENUE, SUITE 260

ALBANY, GEORGIA 31701

PHONE: (229) 431-3211

Responses should be clearly marked on the outside as " Consultant-Engineering Services-Nottingham Way Widening Project– Ref. No. 22-062”.

The mailing address is P.O. Box 447, Albany, Georgia 31702, however, the City of Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason.

The submittal must be signed by an official authorized to bind the offeror. Any submittal received after the stated time and date will not be considered and will be returned unopened to the firm.

The City of Albany reserves the right to accept or reject any and all responses and to waive technicalities as deemed to be in the best interest of the City of Albany. The City of Albany reserves the right to request additional information from a respondent(s) as deemed necessary to analyze responses.

Proposer should list all components/disciplines required to successfully complete this project indicating the firm and/or individuals responsible and the percentage worth of that component/discipline to the entire project. (Example: Design - ABC Company - 70%)

Proposal should address all items included in the EVALUATION CRITERIA section below. Past performance on similar projects should be documented by references and other means. References should include name of contact and phone number and should be current. The scope of work, the elements, and tasks therein and the method of accomplishment shall be outlined in the proposal.

The City anticipates using the Engineers Joint Contract Documents Committee contract documents for Owner & Engineer for this project.

22. SELECTION PROCESS: A Proposal Analysis Group (PAG) will review all responses submitted in reference to this RFQ. Based upon the background information reported in the response, the review committee will determine whether the proposer is qualified or unqualified.

Any or all of the firm(s) may be requested to expand on their response and/or make a formal presentation. However, The City of Albany reserves the right to make an award without further discussion of the Qualifications submitted. Therefore, Qualifications should be submitted initially as the most responsive on which the firm can propose.

The evaluation team will make a recommendation to the City Commission for award. The City of Albany reserves the right to reject any and all Qualifications submitted in response to this RFQ, in whole or in part, and to award a contract pursuant to this RFQ or cancel this RFQ if it is considered to be in the best interests of the City of Albany. The City of Albany further reserves the right to make changes to this RFQ at any time by issuance of written addendum/addenda, amendments(s) or clarification(s).

“END OF GENERAL CONDITIONS”

REQUEST FOR QUALIFICATIONS FROM PROFESSIONAL CONSULTANTS FOR THE

WIDENING OF NOTTINGHAM WAY

FROM STUART AVENUE TO 12TH STREET

Introduction and Background

The City of Albany, Georgia invites the submittal of Statements of Qualifications (SOQ) from professional consultants for the development and preparation of Civil Construction Plans for the widening of Nottingham Way from 2 to 5 lanes from Stuart Avenue to Whispering Pines Road and upgrading the 2 lanes from Whispering Pines Road to 12th Ave., and 12th Ave. extending to Dawson Road. The City anticipates using roundabouts at the intersections with Whispering Pines Rd. and 12th Ave. Additional right of way will be required for this project. The City is currently preparing plans for the widening of Nottingham Way from Westover Blvd. to Stuart Ave. and this project should continue those improvements. This project is funded locally using various special local option sales tax revenues; no state of federal funding or permitting is involved.

The City anticipates using the Engineers Joint Contract Documents Committee contract documents for Owner & Engineer for this project. The City anticipates one (1) Multi-Phase, Project Specific contract to be awarded to one (1) firm. The City may choose to utilize the selected consultant for construction phase revisions, administration, engineering, and inspection. These items may be included in the contract scope.

Scope of Services Requested

In summary, the requested services are:

(a) Review available traffic data and planned adjacent street improvements

(b) Perform a traffic study if required

(c) Determine efficient lane configuration

(d) Perform additional survey work needed to complete the project

(e) Design of the project including roundabouts meeting City and GDOT standards

(f) Provide civil plans for biding and construction including layout, phasing, and erosion control

(g) Provide project specifications

(h) The plans and specifications are to be sealed and signed by a Professional Engineer licensed in

Georgia

(i) Provide additional r/w requirements along with plats and property descriptions to be used in deeds

(j) Provide limited bid process and construction observation services

The City of Albany desires that the Consultant have the ability to provide, either with its own forces or through a sub-consultant team member, comprehensive services necessary to fulfill all engineering design services which may arise during the project cycle. See Attachment 1 for details of services requested.

Submittal Requirements The City reserves the right to award a contract pursuant to this RFQ without further discussion with respondents. Therefore, it is important that each submittal is complete, adheres to the format and instructions contained herein and is submitted in the most favorable manner possible. The City is not responsible for any expenses which proposers may incur preparing and submitting letters of interest and qualifications packages called for in this Request for Qualifications.

Consultants interested in providing these services may indicate so by furnishing the City of Albany with seven (7) copies and one (1) CD/flash drive containing electronic PDF file(s) of a Statement of Qualifications.

The Statement of Qualifications should include at a minimum the following:

1. Title Page: Show the Request for Qualification Title, the name of your firm, address, telephone number, name of contact person and date.

2. Table of Contents: Clearly identify the material by section and page number.

3. Letter of Transmittal: Limit to one (1) or two (2) printed pages.

4. Qualifications of the firm and assigned staff in the areas of traffic analysis, street and roundabout design and property acquisition.

5. A list of prior clients with similar projects for the last three (3) years

6. References

7. Your firm’s current workload, and your firm’s current workload capacity.

8. A time frame for completion of the project.

Qualifications shall be submitted in a sealed envelope with Engineering Consultant Services- Nottingham Way Widening Project– Ref. No. 22-062 clearly marked on the front.

Proposal Evaluation and Review Procedure Selection of the consultant who is deemed by the selection committee to be the most qualified among those submitting will be made based on the following:

• Experience of the firm and proposed project team (35 points).

• Understanding of the scope and purpose of the project (20 point).

• Familiarity with The City of Albany’s and GDOT design requirements including roundabouts (20 points)

• Project approach and the ability to apply creative solutions to the project (15 points).

• Workload and availability of the project team throughout the project period (10 points).

The City may, at its discretion, seek clarification of any aspect of a consultant’s submittal.

Based on the SOQ submitted in response to the projects/contracts listed in this RFQ, the Selection Committee will review the Experience, Understanding and Familiarity, Project Approach, and Workload Capacity listed above. The City’s selection committee(s) will evaluate the submittals and create a ranking of those firms. Following the review, evaluation, and rating of all submittals, the City will determine if interviews are required to complete the City’s evaluation to determine the top three firms. The short-listed firms may then be invited to make presentations. The presentations provide an opportunity for the proposer to clarify the qualifications package and detail the proposed project approach. The presentation will be incorporated into the final ranking of the listed firms’ overall evaluation. The City will not be liable for any costs incurred by the submitter in connection with such interviews/presentations (i.e., travel, accommodations, etc.).

When the final selection is made by City Staff, the purchasing agent is authorized to begin negotiations for this task order with the top-ranked firm. If a fee is not agreed upon within a reasonable time, the purchasing agent will conclude negotiations with the top-ranked firm and initiate negotiations with the second-ranked firm. If a satisfactory contract is not worked out with this firm, then this procedure will be continued until a mutually satisfactory contract is negotiated. If negotiations fail with all selected firms, the contracting firms, which are ranked by competence and qualifications, are identified. The negotiation process will then continue until an agreement is reached and a contract awarded. As a practical note, it is rare that a contract is not successfully negotiated with the top-ranked firm. The results will be presented to the City of Albany Board of Commissioners.

The City reserves the right to reject any and all Requests for Qualifications.

ATTACHMENT 1

I. DESIGN PHASE SERVICES:

A. SURVEYING:

1. Field surveying and drafting needed for preparation of a topographic and boundary survey of the project site.

2. The City has performed preliminary surveying to determine right of way and preliminary layout. This information will be provided to consultant upon award of contract.

B. TRAFFIC ANALYSIS:

1. Coordinate with Project Manager and with outside consultant services for Traffic Analysis Services if needed. The City will provide past traffic studies including the Nottingham Way Corridor Study conducted in 2006 and referenced for the preliminary layout of this project.

C. EASEMENT AND R/W ACQUISITION:

1. Provide plats and property descriptions for any easements and right-of-way documents needed for the project including surveying, courthouse research and layout.

2. Based on projected traffic flows, provide recommendations of needs for additional right of way to possibly be acquired as part of this project or for future expansions.

3. Provide technical assistance to City in land acquisition efforts; this may include meeting with staff and/or landowners to explain the specifics of the project.

D. ENGINEERING DESIGN AND CONSTRUCTION PLANS:

1. Plan submittals to the City for review:

a) Initial concept after surveying and traffic analysis complete

b) Approximately 65%-75% completion

c) Final 100% complete plans.

2. Drawing Construction Plans are expected to include:

a) Cover

b) General Notes and Typical Section

c) Existing Conditions & Demolition plans

d) Site Layout plans

e) Roadway Paving, Grading and Drainage plan & profile sheets

f) Construction Phasing plans

g) Utilities plans

h) Erosion Control Plans, Notes, BMP Details

i) Landscape Plans

j) Construction Details

3. Initial and 75% review plans may be submitted in PDF format. Final plans shall be delivered in PDF and AutoCAD file format along with one original hard copy, printed set.

E. REPORTS:

1. Develop reports with designs, calculations, computations, details and specifications required for regulatory approval. Reports to have PE seal and signature.

2. Reports and calculations shall be delivered in PDF format, along with one original hard copy, printed set.

F. TECHNICAL SPECIFICATIONS:

1. Prepare Technical Specifications for the types of construction anticipated for the project.

2. Additional and supplemental specifications from GDOT or other suitable sources to be included.

II. PERMITTING

A. NPDES – NOI/CMP: The preparation of a Notice of Intent (NOI) to EPD for storm water discharge under NPDES General Permit No. (select the appropriate GAR #) GAR100001- Stand Alone, GAR100002-Infrastructure, or GAR100003-Common Development.

Preparation of Comprehensive Monitoring Program (CMP) for stormwater discharge.

B. Preparation of plans, specifications, and supporting documents and calculations needed for permitting. Provide technical assistance to the City of Albany staff in permitting efforts at Standard Hourly Rates. (Local, GDOT, railroad, utility crossing, Ga DNR, US Army Corps of Engineering, etc.).

III. BIDDING AND CONSTRUCTION PHASE SERVICES:

Depending upon funding and property acquisition schedules, these services may or may not be required. It is anticipated that these services would be provided using Standard Hourly Rates.

A. BIDDING PROCESS:

1. Cost Estimating: Provision of an Engineering Estimate (summary of the construction line items for a unit cost contract with estimated costs to accomplish all construction work).

2. Bidding: assist City with review of bids with recommendation of bidder.

B. CONSTRUCTION ADMINISTRATION:

1. Conferences and Meeting: Attend meetings with Contractor, such as pre-construction conference, progress meetings, job conferences/site meetings and other project-related meetings including interpretation of plans.

2. Construction Observation: Periodic visits to the site to observe the Contractor's work for compliance with the Contract documents. The City of Albany has Inspection staff and will provide Full-Time-Resident-Inspection services.

3. Pay Application Review: Review and recommendation of pay applications, change orders, and associated contract administration processes during the construction period.

4. Project Close-Out: Record Drawings Preparation if required.

*COMPLETE AND SUBMIT*

CERTIFICATION OF NON-COLLUSION

The bidder being sworn, disposes and says, _______________________________________

The Consultant submitting this certification and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

GOVERNING LAW AND VENUE

Consultant agrees that as to any actions or proceedings arising out of or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Consultant further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

Drug Free Workplace Certification DRUG FREE WORKPLACE REQUIREMENTS: The Contractor will provide the following certification that a Drug Free Workplace will be provided on the Project.

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating the "Drug Free Workplace Act", have been complied with in full. The undersigned further certifies that:

1. A drug free workplace will be provided for the Contractor’s employees during the performance of the Contract; and

2. Each Contractor who hires a Subcontractor to work in a drug free workplace shall secure from that Subcontractor the following written certification:

DEBARRED BIDDERS/ INTEGRITY CERTIFICATION

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (49 CFR, Part 29):

The Contractor must certify that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the Contractor certifies that he or she shall obtain an identical certification from all its sub-contractors. The Contractor also agrees that when a sub-contractor is unable to certify to any of the statements in this certification, the prospective participant shall submit an explanation to the Contractor.

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of CITY OF ALBANY (“ALBANY”), a municipal corporation, by ______________________.

WHEREAS, ______________ ____ has submitted a proposal to ALBANY so as to provide

NOW, THEREFORE, as an additional consideration in ALBANY awarding the contract to

___________________ agrees to indemnify and hold harmless ALBANY, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of ________________________, its officers, agents, or employees in connection with said proposal /award; provided this indemnity shall not extend to any damage, injury or loss due to ALBANY’s sole negligence or willful misconduct of ALBANY. ____________________ shall defend against all such claims and pay expenses of such defense, including reasonable attorney fees, and all judgments based thereon.

WITNESS THE HAND AND SEAL of the _______________ pursuant to proper corporate authority ____ day of _________, 2022.

[CORPORATE NAME]

By:

Title

Attest:

Title

[Affix Corporate Seal]

COMPLETE AND SUBMIT

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract No.: 22-062

Solicitation /Contract Name: Consultant- Engineering Services, Nottingham Way Widening Project

CONTRACTOR AFFIDAVIT

I understand that the City of Albany may not enter into a contract with __________________(Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13-10-90(2), to-wit” (2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of the City of Albany has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent Contractor)

Signature (of Authorized Officer or Agent) Date Signed

SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public My Commission Expires: Approved 10/23/2020

NOTTINGHAM WAY; STUART AVENUE

TO WHISPERING PINES ROAD,

TO BE WIDENED

12TH AVENUE; NOTTINGHAM

WAY TO DAWSON ROAD,

TO BE IMPROVED

NOTTINGHAM WAY; WHISPERING

PINE ROAD TO 12TH AVENUE,

TO BE IMPROVED

PROPOSED ROUNDABOUT;

NOTTINGHAM WAY AT

WHISPERING PINES ROAD

PROPOSED ROUNDABOUT;

NOTTINGHAM WAY AT

12TH AVENUE

NOTTINGHAM WAY; WESTOVER

BOULEVARD TO STUART AVENUE, IS

CURRENTLY DESIGNED AND GOING

TO BID. THE DESIGN SHOULD BE

COORDINATED WITH THIS PROJECT

PROJECT LOCATION MAP

REQUEST FOR QUALIFICATIONS FOR DESIGN

NOTTINGHAM WAY WIDENING PROJECT

CITY OF ALBANY, GEORGIA

AutoCAD SHX Text

NORTH

EJCDC® E-500, Agreement between Owner and Engineer for Professional Services.

Copyright© 2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This document should be adapted to the particular circumstances of the contemplated Project and the controlling Laws and Regulations.

EJCDC® E-500, Agreement between Owner and Engineer for Professional Services, is published in two parts: (1) this part, the E-500 Agreement form, and (2) the Exhibits to Agreement between Engineer and Subconsultant for Professional Services. This first part contains a Guidelines for Use section that pertains to both the Agreement form and the Exhibits.

AGREEMENT BETWEEN OWNER AND ENGINEER

FOR PROFESSIONAL SERVICES

Prepared by

Copyright© 2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Copyright© 2020

National Society of Professional Engineers

1420 King Street, Alexandria, VA 22314-2794

(703) 684-2882 www.nspe.org

American Council of Engineering Companies

1015 15th Street N.W., Washington, DC 20005

(202) 347-7474 www.acec.org

American Society of Civil Engineers

1801 Alexander Bell Drive, Reston, VA 20191-4400

(800) 548-2723 www.asce.org

The copyright for this EJCDC document is owned jointly by the three sponsoring organizations listed above. The National Society of Professional Engineers is the Copyright Administrator for the EJCDC documents; please direct all inquiries regarding EJCDC copyrights to NSPE.

The use of this document is governed by the terms of the License Agreement for the 2020 EJCDC® Engineering Series Documents.

NOTE: EJCDC publications may be purchased at www.ejcdc.org, or from any of the sponsoring organizations above.

http://www.nspe.org/ http://www.acec.org/ http://www.asce.org/ http://www.ejcdc.org/

Copyright© 2020 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

TOC Page 1 of 1

AGREEMENT BETWEEN OWNER AND ENGINEER

FOR PROFESSIONAL SERVICES

PROJECT NAME

TABLE OF CONTENTS

Page

Article 1— Services Of Engineer

1.01 Scope

Article 2— Owner’s Responsibilities

2.01 Project Information

2.02 Owner’s Instructions Regarding Bidding/Proposal and Front-End Construction Contract Documents

2.03 Owner-Furnished Services

2.04 Owner’s General Responsibilities

2.05 Payment

Article 3— Schedule For Rendering Services

3.01 Commencement

3.02 Time for Completion

Article 4— Invoices And Payments

4.01 Invoices

4.02 Payments

Article 5— Opinions Of Cost

5.01 Opinions of Probable Construction Cost

5.02 Opinions of Total Project Costs

Article 6— General Considerations

6.01 Standards of Performance

6.02 Ownership and Use of Documents

6.03 Electronic Transmittals

6.04 Insurance

6.05 Suspension and Termination

6.06 Successors, Assigns, and Beneficiaries

6.07 Dispute Resolution

6.08 Controlling Law; Venue

6.09 Environmental Condition of Site

6.10 Indemnification and Mutual Waiver

6.11 Records Retention

6.12 Miscellaneous Provisions

Article 7— Definitions

7.01 Defined Terms

Article 8— Exhibits And Special Provisions

8.01 Exhibits to Agreement

8.02 Total Agreement

8.03 Designated Representatives

8.04…