Intertie_1_SPECS_5.30.24.pdf

WATER DEPARTMENT

INVITATION FOR BID,

PLANS AND SPECIFICATIONS, AND BIDDING AND CONTRACT REQUIREMENTS

FOR

INTERTIE 1: SANTA CRUZ-SCOTTS VALLEY

CWO #2023-003

SANTA CRUZ CITY COUNCIL

Fred Keeley, Mayor

Renee Golder, Vice Mayor

Sandy Brown

Sonja Brunner

Shebreh Kalantari-Johnson

Scott Newsome

Martine Watkins

Matt Huffaker, City Manager

Bonnie Bush, City Clerk Administrator

Anthony P. Condotti, City Attorney

Heidi Luckenbach, Water Department Director

Bids Opening July 9th, 2024, 3:00PM

Submit Bids to: https://procurement.opengov.com/portal/santacruzca

Closing time to receive bids will be according to the OpenGov portal time clock

Isidro Rivera, RCE No. C72965, Exp. 12/31/2024 Deputy Water Director/Engineering Manager

Exp. 12/31/2024 https://procurement.opengov.com/portal/santacruzca

Regional Drought Resiliency Project – Intertie 00 01 07 - 2 Seals and Signatures

James Bowland, PE, Kennedy Jenks Civil License No. C66400 License Expiration Date: 6/30/24

The seal and signature to the left applies to the following Specifications divisions and sections of this Bidding Document:

Division 02

02 40 00 Division 31

31 00 00 31 10 00 Division 32

32 12 16 Division 33

33 14 00 33 46 10

Kevin Castillo, PE, Kennedy Jenks Civil License No. C95673 License Expiration Date: 3/31/24

The seal and signature to the left applies to the following Specifications divisions and sections of this Bidding Document:

Division 03

03 10 00

03 15 00

03 20 00

03 30 00

03 30 50

03 30 60

03 33 00

03 35 00

03 60 00

03 93 50 Division 04

04 22 00 Division 05

05 09 00 05 50 00 Division 06

06 10 00 06 17 80

Division 33

33 05 63

Brittany A. Mahoney, AIA, Kennedy Jenks Architect License No. C39288 License Expiration Date: 2/28/25

The seal and signature to the left applies to the following Specifications divisions and sections of this Bidding Document:

Division 07

07 10 00

07 21 00

07 32 16

07 62 00

07 72 00

07 92 00 Division 08

08 11 13

08 71 00

08 91 00

Division 09

09 91 99 09 96 23 Division 10

10 00 00 10 40 00

Regional Drought Resiliency Project – Intertie 00 01 07 - 3 Seals and Signatures

Donald L. Ervin, PE, CDT, Kennedy/Jenks Civil License No. C50633 License Expiration Date: 9/30/25

The seal and signature to the left applies to the following Specifications divisions and sections of this Bidding Document:

Division 09 09 96 00

Edward J. Pascua, PE, Kennedy Jenks Mechanical License No. M32213 License Expiration Date: 9/30/24

Division 11

11 00 00

Division 23

23 00 00

Division 43

43 23 02

Sandy Schuler, PE, Kennedy Jenks Electrical License No. E15453 License Expiration Date: 6/30/25

Division 26

26 01 26

26 05 00

26 05 10

26 05 19

26 05 20

26 05 26

26 05 33

26 05 43

26 05 73

26 09 00

26 22 00

26 24 13

26 24 16

26 24 19

26 27 26

26 29 23

26 35 33

26 35 54

26 43 00

25 50 00

Regional Drought Resiliency Project – Intertie 00 01 07 - 4 Seals and Signatures

Paul E. Post, PE, Kennedy Jenks Electrical License No. E17119 License Expiration Date: 9/30/25

Division 40

40 50 57

40 60 00

40 63 00

40 63 00A

40 67 00

40 71 00

40 73 00

Engineer’s seal and signature does not apply to the documents that comprise Division 00 – Bidding and Contracting Requirements.

It is a violation of applicable laws and regulations governing professional licensing and registration for any person, unless acting under the direction of the licensed and registered design professional(s) indicated above, to alter in any way the Specifications in this Bidding Document.

END OF SECTION

Regional Drought Resiliency Project – Intertie 00 01 10 - 1 Table of Contents

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – BIDDING AND CONTRACTING REQUIREMENTS

Section Number Section Title

00 01 07 Seals and Signatures

00 01 10 Table of Contents

00 11 13 Advertisement for Bids

00 21 13 Instructions to Bidders

00 41 13 Bid Form

00 43 13 Bid Security Form

00 43 33 Proposed Suppliers Form

00 43 36 Proposed Subcontractors Form

00 43 38 Good Faith Effort Statement for Local Hire

00 45 19 Non-Collusion Declaration

00 45 46.1 Anti-Lobbying Certification

00 45 46.2 Iran Contracting Certification

00 45 46.6 Good Neighbor Commitment

00 45 46.11 Russian Sanctions Compliance

00 52 13 Agreement

00 54 63 Escrow Agreement in Lieu of Retainage

00 61 13.13 Performance Bond

00 61 13.16 Payment Bond

00 61 19 Maintenance Bond

00 62 91 Division of Apprenticeship Standards Form 140

00 62 92 Request for Dispatch of an Apprentice

00 72 13 General Conditions

00 73 01 Supplementary Conditions

Regional Drought Resiliency Project – Intertie 00 01 10 - 2 Table of Contents

DIVISION 01 – GENERAL SPECIFICATIONS

Section Number Section Title

01 11 13 Summary of Work

01 14 00 Work Restrictions

01 14 33 Works in Right-of-Way

01 19 00 Structural Design Requirements

01 22 00 Measurement and Payment

01 24 13 Value Engineering

01 25 00 Structural Design Requirements

01 26 00 Contract Modification Procedures

01 29 73 Schedule of Values

01 29 76 Progress Payment Procedures

01 31 19 Project Meetings

01 32 00 Construction Progress Documentation

01 32 16 Construction Progress Schedule

01 32 26 Construction Progress Reporting

01 32 33 Photographic Documentation

01 32 34 Video Monitoring and Documentation

01 33 00 Submittal Procedures

01 35 23 Owner Safety Requirements

01 35 23.1 COVID 19 Safety Requirements

01 35 43 Environmental Procedures

01 41 26 Stormwater Pollution Prevention Plan and Permit

01 42 00 References

01 43 05 Quality Assurance and Quality Control Requirements

01 45 33 Code-Required Special Inspections and Procedures

01 50 00 Temporary Facilities and Controls

01 55 26 Traffic Control

01 61 00 Common Product Requirements

01 62 00 Product Options

01 65 00 Product Delivery Requirements

01 66 00 Product Storage and Handling Requirements

01 71 23 Field Engineering

01 74 00 Cleaning and Waste Management

01 77 00 Closeout Procedures

01 78 23 Operation and Maintenance Data

01 78 36 Warranties

01 78 39 Project Record Documents

01 78 43 Spare Parts

01 79 00 Demonstration and Training

Regional Drought Resiliency Project – Intertie 00 01 10 - 3 Table of Contents

DIVISON 02-49 – TECHNICAL SPECIFICATIONS

Section Number Section Title

Division 2 – Existing Conditions

02 40 00 Demolition

Division 3 – Concrete

03 10 00 Concrete Formwork and Formwork Accessories

03 15 00 Concrete Joints and Accessories

03 20 00 Concrete Reinforcement and Reinforcement Supports

03 30 00 Concrete Mixtures, Handling, Placing, and Constructing

03 30 50 Hot Weather Concreting

03 30 60 Cold Weather Concreting

03 33 00 Concrete Curing and Protection

03 35 00 Concrete Finishing

03 60 00 Grouts

03 93 50 Repair of Defective Concrete

Division 4 – Masonry

04 22 00 Concrete Unit Masonry

Division 5 – Metals

05 09 00 Concrete and Masonry Anchors

05 50 00 Metal Fabrication (Miscellaneous Metal)

Division 6 – Woods, Plastics, and Composites

06 10 00 Rough Carpentry

06 17 80 Metal Plate Connected Wood Trusses

Division 7 – Thermal and Moisture Protection

07 10 00 Water Repellent Sealer

07 21 00 Insulation

07 32 16 Cement Tile Shingles

07 62 00 Flashing and Sheet Metal

07 72 00 Roof Accessories

07 92 00 Joint Sealants

Division 8 – Openings

08 11 13 Hollow Metal Work

08 71 00 Finish Hardware

08 91 00 Louvers

Division 9 – Finishes

09 91 00 Painting

09 96 00 High Performance Coatings

09 96 23 Graffiti Resistant Coating

Division 10 – Specialties

10 00 00 Building Specialties

10 40 00 Identifying Devices

Division 11 – Equipment

11 00 00 General Equipment and Mechanical Requirements

Regional Drought Resiliency Project – Intertie 00 01 10 - 4 Table of Contents

Division 23 – Heating, Ventilating, and Air Conditioning Equipment

23 00 00 Heating, Ventilating, and Air Conditioning Equipment

Division 26 – Electrical

26 01 26 Electrical Tests

26 05 00 General Electrical Requirements

26 05 10 Electric Motor Drives

26 05 19 Low Voltage Wire Cables

26 05 20 Signal Cable

26 05 26 Electrical Grounding

26 05 33 Electrical Raceway Systems

26 05 43 Underground Electrical Work

26 05 73 Power System Studies

26 09 00 Control Devices

26 22 00 Dry Type Transformers

26 24 13 Switchboards

26 24 16 Panelboards

26 24 19 Motor Control Center

26 27 26 Wiring Devices

26 29 23 Variable Frequency Drives (VFD)

26 35 33 Harmonic Filters

26 35 54 Uninterruptible Power Supply (UPS) 1.5 KVA and Smaller

26 43 00 Surge Protective Devices

26 50 00 Lighting

Division 31 – Earthwork

31 00 00 Earthwork

31 10 00 Site Preparation

Division 32 – Exterior Improvements

32 12 16 Paving and Surfacing

32 92 19 Seeding

Division 33 – Utilities

33 05 63 Precast Concrete Utility Vaults and Access Hatches

33 14 00 Water System Piping and Accessories

33 46 10 Stormwater Bioretention Facility

Division 40 – Process Interconnections

40 05 57 Electric Valve Actuators

40 60 00 Instrumentation and Controls, General Requirements

40 63 00 Programmable Logic Controller

40 63 00A Process Control Narratives

40 67 00 Panels

40 71 00 Flow Measurement

40 73 00 Pressure Measurement

Division 43 – Process Gas and Liquid Handling, Purification and Storage Equipment

43 23 02 Centrifugal Pumps

Regional Drought Resiliency Project – Intertie 00 01 10 - 5 Table of Contents

PLANS AND DRAWINGS (BOUND SEPARATELY)

Attachment 1 Contract Drawings

EXHIBITS

Exhibit Number Exhibit Title

Exhibit A General Construction Permit

Exhibit B-1 Santa Cruz Water Rights Environmental Impact Report and Intertie 1

Addendum

Exhibit B-2 Applicable Measures from the Mitigation Monitoring and Reporting

Program

Exhibit C Temporary Access Easement – Yates Property

Exhibit D Functional Acceptance Testing Form

Exhibit E City Safety Policies

Exhibit F-1 Pressure Testing

Exhibit F-2 Disinfection Procedure

Exhibit G-2 Division of Apprenticeship Standards (DAS) Form 140

Exhibit G-3 DAS Form 142

Exhibit H Tree Protection Plan

Exhibit I-1 2013 Geotechnical Investigation - Boring Logs

Exhibit I-2 2023 Geotechnical Investigation - Boring Logs

Exhibit J PG&E Trench Package

Exhibit K-1 Draft County Encroachment Permit

Exhibit K-2 Draft Caltrans Encroachment Permit

Exhibit L-1 City Water Meter Policy

Exhibit L-2 SVWD Water Meter Policy

Exhibit X-1 Application for Payment

Exhibit X-2 Santa Cruz Local Hire Residency Compliance Form

Exhibit X-3 Field Order Form

Exhibit X-4 Change Order Form

Exhibit X-5 Certificate of Substantial Completion

Exhibit X-6 Notice of Completion

Exhibit X-7 Non-Disclosure Agreement

Exhibit X-8 System Outage Form

Exhibit Y Good Neighbor Commitment, Section 00 45 46.6 (to be Agreement

Exhibit)

Exhibit Z Contract Price Exhibit, Section 00 41 13 (to be Agreement Exhibit)

Regional Drought Resiliency Project – Intertie 00 01 10 - 6 Table of Contents

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Regional Drought Resiliency Project – Intertie 00 11 13 - 1 Advertisement for Bids

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

NOTICE IS HEREBY GIVEN that the City of Santa Cruz, California, invites sealed Bids for the following

Project:

Regional Drought Resiliency Project – Intertie 1: Santa Cruz –Scotts Valley CWO # 2023-003

Sealed bids for the construction of the Project will be received through the City’s e‐procurement portal located at https://procurement.opengov.com/portal/santacruzca until Tuesday, July 9th, 2024 at 3:00 PM local time. At that time the Bids received will be publicly opened and read.

Bids will be received for a single prime contract for approximately 8,000 LF of new 12-inch-diameter bi-directional intertie pipeline and pump station between the City and Scotts Valley Water District (SVWD) distribution systems to facilitate transfers of water supply during wet seasons, and from SVWD to the City during dry seasons or drought years. The pipeline will run from the City’s Pasatiempo (Kite Hill) Tanks, along Firehouse Lane to Sims Road, and then along La Madrona Drive to the north to the City of Scotts

Valley where a new pump station would be constructed. This pump station will be a single-story building with an outdoor paved area surrounded by security fencing. The Project will also include installation of appurtenances that are required for pipeline operation, monitoring, and maintenance, including the line valves, air release valves, isolation valves, sample stations, and hydrants.

The Engineer’s estimate anticipates that the total bid price will be $6.3 – $7.7 million and the Contract

Time for the completion of all the Work of the Project is 510 calendar days. The proposed Work is generally described as follows:

1. Installation of approximately 8,000 LF of 12” diameter of conventional, trenched PVC pipeline along or near Firehouse Ln. to Sims Rd. to La Madrona Dr

2. Construction of a pump station.

3. Removal and trimming of trees along the pipeline alignment.

4. Restoration of constructed areas including paving, seeding, and erosion control.

5. Some areas will remain unpaved in the area between Kite Hill Tanks and Sims Rd.

Due to the specialized nature and complexity of the construction, General Contractors proposing to bid this Project have been selected through a formal prequalification process. Only Bids received from

General Contractors who are listed below and attend the mandatory pre-bid meeting, as described below, will be accepted. The General Contractor must self-perform a minimum of 50% of the Project work based on Project cost.

1. Anderson Pacific Engineering Construction, Inc.

2. Monterey Peninsula Engineering

3. Mountain Cascade, Inc.

4. Pacific Underground Construction, Inc.

5. Specialty Construction Inc.

Bidding Documents, as defined in the General Conditions, may be downloaded, without charge, from the designated website (indicated below). Prospective Bidders are urged to register with the designated website as a Bidding Documents holder, even if Bidding Documents are obtained from a plan room or source other than the designated website or City in either electronic or paper format. The designated website will be updated periodically with Addenda, lists of registered holders of the Bidding Documents, reports, and other https://procurement.opengov.com/portal/santacruzca

Regional Drought Resiliency Project – Intertie 00 11 13 - 2 Advertisement for Bids information relevant to submitting a Bid for the Project. All official notifications, Addenda, and other

Bidding Documents will be offered only through the designated website. Neither City, Program Manager, Construction manager, nor Engineer will be responsible for Bidding Documents, including Addenda, if any, obtained from sources other than the designated website or the City. Those downloading the Bidding

Documents from any other source assume responsibility and risk for completeness of those Bidding

Documents.

All Bidders shall verify if the City has issued any Addenda for this Project via the designated website. It is the Bidder’s responsibility to ensure that all requirements of Addenda are inserted in the bid. Bidders are required to register for an account via the City e‐Procurement Portal hosted by Open.Gov to receive written addenda to the solicitation. Once the Bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at the designated website below.

The designated website is: https://procurement.opengov.com/portal/santacruzca

Paper Bidding Documents may be examined, by appointment only, at the City of Santa Cruz Water

Department, 212 Locust Street, Suite C, Santa Cruz, CA 95060 (“Issuing Office”). Contact Taylor Kihoi, Senior Professional Engineer, TKihoi@santacruzca.gov to schedule an appointment.

A mandatory pre-bid conference will be held at the time, date, and location indicated in Article 4 of the Instructions to Bidders. All Prospective Bidders must sign in on the City-provided sign-in sheet at this conference to be eligible to bid for the Project. Bids for this Project will not be accepted from

Bidders that did not attend and sign in to the mandatory pre-bid conference.

The Contract will be awarded to the lowest responsible responsive bidder. The City reserves the right to reject any or all Bids, including for any minor irregularities or defects. The City may reject a Bid if the

City determines that any of the bid prices are materially unbalanced to the potential detriment of the City.

Each bid shall be accompanied by one of the following forms of Bidder’s security: cash, certified or cashier’s check drawn upon a responsible bank, or Bid Bond executed by an admitted surety insurer, made payable to the City of Santa Cruz. The Bidder’s security shall be in an amount equal to at least ten percent (10%) of the total bid price, and shall be conditioned to be forfeited to the City in the event that the Bidder, if their bid is accepted, does not execute the Contract for the Project and provide the required bonds, certificates of insurance, and endorsements as required. A bid will not be considered unless one of the approved forms of Bidder’s security is enclosed with it.

Bidders and their proposed subcontractors shall hold such licenses as may be required by the laws of the

State of California for the performance of the Project, as specified in the Contract Documents. Bidders bidding as the Prime Contractor shall possess a valid California Contractor’s General Engineering

License “A” at the time of contract bid and throughout the contract term until Notice of Final Acceptance has been issued. The Contractor will also be required to ensure that all subcontractors working on this

Project are holding valid licenses suitable for their trade throughout the contract term until Notice of Final

Acceptance has been issued. Failure to possess the specified license at the time the bid is submitted shall render the bid non-responsive.

The successful Contractor awarded a contract from this solicitation will be required to obtain and maintain a City of Santa Cruz Business Tax Certificate until completion of the Work. For additional information and licensing requirements, view the City’s Business Licenses and Permits webpage or call the Revenue and Taxation division at 831/420-5070.

Regional Drought Resiliency Project – Intertie 00 11 13 - 3 Advertisement for Bids

The Project will be financed through the Department of Water Resources’ Urban and Multibenefit

Drought Relief Grant, and the City’s and Scotts Valley Water District’s capital improvement budget.

Contractual requirements of the funding-financing entity are set forth in Supplemental Conditions 00 73

01.

The General Contractor and all Subcontractors must make good faith efforts to hire qualified individuals who are residents of Santa Cruz County as required by Santa Cruz Municipal Code (SCMC) Chapter

3.10, and to employ apprentices who are enrolled and participate in a viable apprenticeship program approved by the Division of Apprenticeship Standards.

This Project is subject to compliance monitoring and enforcement by the DIR pursuant to the California

Labor Code section 1771.4. No General Contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)).

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

Pursuant to the provisions of California Labor Code Section 6707, each Bid submitted in response to this

Invitation to Bid shall contain, as a separate bid item, adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb in trenches and open excavation, exceeding five feet, which shall conform to applicable safety orders. Neither this requirement, nor any payment by City for this separate bid item, shall be construed to impose tort liability on City, or its employees or agents, for any injury or damage caused by failure of any excavation or protective equipment or methods.

Progress payments are subject to 5% retention withholding until thirty five (35) calendar days after recording the notice of completion. Pursuant to California Public Contract Code Section 22300, for monies earned by the General Contractor and withheld by the City to ensure the performance of the

Contract. The General Contractor, may, at its option, choose to substitute securities meeting the requirements of California Public Contract Code Section 22300, or have the retained, earned monies deposited in an escrow account at a federal or state chartered bank.

Bidder shall verify compliance with California Air Resources Board (CARB) requirement for certificate of reported compliance regarding in-use off-road diesel-fueled fleets regulation as stated in California

Code of Regulations, Title 13 § 2449 et seq.

For all further requirements regarding Bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

Technical questions and requests for information related to this Invitation for Bids should be directed to the City designated website above. All questions shall be in writing and received a minimum of 5 business days prior to the bid opening date.

Regional Drought Resiliency Project – Intertie 00 21 13 - 1 Instructions to Bidders

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

These Instructions to Bidders establish the basic procedures and requirements for preparing and submitting a Bid, evaluation of Bids and criteria for award of the Contract, and requirements for the signing of the Contract.

TABLE OF ARTICLES

ARTICLE 1— Defined Terms

ARTICLE 2— Bidding Documents

ARTICLE 3— Qualifications of Bidders

ARTICLE 4— Pre-Bid Conference

ARTICLE 5— Site and Other Areas

ARTICLE 6— Bidder’s Representations and Responsibilities

ARTICLE 7— Interpretations and Addenda

ARTICLE 8— Bid Security

ARTICLE 9— Substitutes and “Or-Equals” During Bidding

ARTICLE 10— Subcontractors and Suppliers

ARTICLE 11— Preparation of Bid

ARTICLE 12— Submittal of Bid

ARTICLE 13— Withdrawal of Bids

ARTICLE 14— Bids to remain Subject to Acceptance

ARTICLE 15— Evaluation of Bids and Basis for Award

ARTICLE 16— Contract Bonds and Evidence of Insurance

ARTICLE 17— Notice of Award and Signing of Contract

ARTICLE 18— Security Deposit Option in Lieu of Retention

ARTICLE 1— DEFINED TERMS

1.01 Defined terms, indicated in these Instructions to Bidders with initial capital letters, are as set forth in the General Conditions and Supplementary Conditions, available at the

Designated Website indicated on the Advertisement for Bids. Proper nouns and the titles of documents and statutes are also indicated with initial capital letters. Additional defined terms used in the Bidding Requirements have the meaning set forth below:

A. Designated Website – The website designated by the Issuing Office for obtaining Bidding

Documents, Addenda, and all official notifications and where to register as a holder of the Bidding Documents. The identity of the Designated Website is indicated in the

Advertisement for Bids.

Regional Drought Resiliency Project – Intertie 00 21 13 - 2 Instructions to Bidders

B. Issuing Office—The office from which the Bidding Documents are issued. The identity of the Issuing Office is indicated in the Advertisement for Bids.

ARTICLE 2— BIDDING DOCUMENTS

2.01 Obtaining Bidding Documents

A. The City’s Standard Specifications, together with the Project’s Bidding Documents, may be obtained at the Designated Website or address indicated on the Advertisement for

Bids.

2.02 Obtain and Use Complete Bidding Documents

A. Bidder shall obtain a complete set of the Bidding Requirements and proposed Contract

Documents (together, the Bidding Documents). See the Agreement for a list of the

Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.03 Restrictions on Use of Bidding Documents

A. Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding

Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for

Bidding Documents holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.04 Bidding Documents Website

A. City has established a Designated Website as indicated in the Advertisement for Bids.

City requires that Bidder register as a Bidding Documents holder with the Issuing Office at such website, and obtain a complete set of the Bidding Documents from such website.

Bidders may rely that sets of Bidding Documents obtained from the Designated Website are complete, unless an omission is blatant. The Designated Website will be updated with any Addenda, lists of registered holders of the Bidding Documents, reports, and other information relevant to submitting a Bid for the Project. All official notifications, Addenda, and other Bidding Documents will be offered only through the Designated

Website.

2.05 Bidding Documents Obtained from Issuing Office

A. Bidder obtaining Bidding Documents from the Issuing Office shall also register as a

Bidding Documents holder on the Designated Website.

2.06 Plan Rooms

A. Plan rooms (including construction information subscription services, and electronic and virtual plan rooms) may distribute the Bidding Documents or make them available for examination. Those prospective bidders that obtain an electronic (digital) copy of the

Bidding Documents from a plan room are encouraged to register as plan holders from the

Bidding Documents Website or Issuing Office. City is not responsible for omissions in

Bidding Documents or other documents obtained from plan rooms, or for a Bidder’s failure to obtain Addenda from a plan room.

Regional Drought Resiliency Project – Intertie 00 21 13 - 3 Instructions to Bidders

2.07 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding

Documents are available, such documents will be made available to the Bidders as

Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format)

(.pdf) files readable by edition of Adobe Reader or Adobe Acrobat current at the time the Bidding Documents are issued. Other software capable of opening and displaying

.pdf files may also properly display the Bidding Documents issued as Electronic

Documents. It is the intent of the Engineer and City that such Electronic Documents are to be exactly representative of the paper copies of the Bidding Documents.

However, because the City cannot totally control the transmission and receipt of

Electronic Documents nor Bidders’ and the Contractor’s means of reproduction of such documents, the City cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in

Paragraph 2.07.A above, obtained via the City’s Designated Website. However, Bidder assumes all risks associated with differences arising from transmission/receipt of

Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

ARTICLE 3— QUALIFICATIONS OF BIDDERS

3.01 Bidder’s Qualification

A. Competency of Bidder:

1. As required by Title 5, Chapter 5.04 of the City of Santa Cruz Municipal Code, the

Contractor and Subcontractors must obtain and maintain a current City of Santa Cruz

Business License for the duration of the Work. Proof of application(s) and payment of Business License(s) shall be required prior to Work beginning.

2. Bidder shall be licensed under the applicable provisions of the Business and

Professions Code of the State of California to do the Work contemplated in the

Project.

3. No General Contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations as stated in Paragraph 3.02 of this Article.

B. Bidder shall be skilled and regularly engaged in the general class or type of work called for under the Project.

C. It is the City’s intent to award the Contract to a Bidder that furnishes satisfactory evidence that Bidder has the requisite experience, resources, and ability and that Bidder has sufficient capital and facilities, or can demonstrate to City’s satisfaction that Bidder has prompt access to construction equipment and facilities, to enable Bidder to prosecute the Work in accordance with the Contract Documents (including the Contract Times established therein).

Regional Drought Resiliency Project – Intertie 00 21 13 - 4 Instructions to Bidders

1. Bidder must have been prequalified by the City pursuant to the Request for

Qualifications. The City reserves its right to adjust, suspend, or rescind the prequalification rating previously given based on subsequently learned information.

Further while it is the intent of the prequalification process to assist City in determining Bidder responsibility prior to bid and to aid City in selecting the lowest responsible bidder, neither the fact of prequalification, nor any prequalification rating, will preclude City from a post-bid consideration and determination of whether a Bidder has the quality, fitness, capacity, and experience to satisfactorily perform the

Work, and has demonstrated the requisite trustworthiness.

D. To determine the degree of responsibility to be credited to a Bidder, any relevant evidence will be considered that the Bidder, or personnel guaranteed to be employed in responsible charge of the Work, has satisfactorily performed other projects similar in scope, type of work, and complexity at similar rates of progress required for the Project.

3.02 DIR Registration

A. No prospective Contractor or prospective Subcontractor may be indicated in a submitted

Bid, for public works, unless registered with the California Department of Industrial

Relations (DIR) pursuant to California Labor Code Section 1725.5. A prospective

Contractor and Subcontractor is not qualified to bid on, be listed in the Bid, or enter into any contract for public work in California unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. By submitting its Bid to the

City, Bidder is certifying that Bidder itself is listed by the DIR, and Bidder has verified that all Subcontractors to be employed on the Project, if Bidder is awarded the Contract, are registered with the DIR in compliance with Labor Code Sections 1771.1 and 1725.5, and Contractor shall submit proof of registration to the City with the Bid.

B. Bidder’s or Contractor’s inadvertent error in listing a Subcontractor, whether prospective or under a subcontract with Contractor, who is not registered pursuant to Labor Code

Section 1725.5 in response to the Advertisement for Bids shall not be grounds for filing a bid protest or grounds for considering the Bid nonresponsive, provided that one or more of the following apply: (1) the Subcontractor is registered prior to Bid opening; (2) within twenty-four hours after the Bid opening, the prospective Subcontractor is registered and has paid the penalty registration fee specified in Labor Code Section 1725.5; or (3) the

Subcontractor is replaced by another registered Subcontractor pursuant to Public Contract

Code Section 4107.

3.03 Further Evaluations

A. No requirement in this Article 3 to submit information will prejudice the right of City to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4— PRE-BID CONFERENCE

4.01 Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled for 1:30 PM local time, on Tuesday, June 25th, 2024. The pre-bid conference will be virtual and a meeting link will be provided through the OpenGov e-procurement portal. The purpose of this conference is to give prospective Bidders the opportunity to familiarize themselves with the City’s requirements for bidding. Pose questions to the City, Program Manager, Construction Manager, and Engineer, and review the scope of the Work.

B. All Prospective Bidders must ‘sign in’ on the City-provided sign-in sheet at this conference to be eligible to bid for the Project.

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C. Attendees must adhere to all applicable rules and protocols issued by the local and state

Public Health Departments and the Centers for Disease Control and Prevention in response to the COVID-19 pandemic. Failure to comply with such guidelines may result in an attendee being precluded from attending the meeting and/or site tour.

D. Photos and videotaping will be allowed.

E. Personal Protective Equipment Required for Site Visit

1. To visit the Site, each attendee of the pre-bid conference must bring and wear to the site visit the following: (1) sturdy, closed-toed shoes and (2) reflective safety vest for high visibility in traffic areas and (3) face coverings, as required by the applicable public health guidelines. Attendees without the required equipment will not be allowed on the tour.

2. City, Construction Manager, or Engineer will not have extra protective equipment available.

F. An optional tour of the accessible areas of the Work will be conducted by representatives of City and Engineer. Time and date will be arranged during the pre-bid conference.

4.02 Interpretations and Oral Statements at Pre-Bid Conference

A. Information presented at the pre-bid conference does not alter the Contract Documents.

City (via Designated Website) will issue any necessary Addenda to make any changes to the Bidding Documents that result from discussions at the pre-bid conference.

Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

4.03 Non-Attendance of Mandatory Pre-Bid Conference

A. Bids will be accepted only from Bidders who attend the pre-bid conference.

B. Bidders arriving at the pre-bid conference more than 10 minutes after the scheduled start-time will not be admitted to the mandatory pre-bid conference.

C. Bidders must attend the entire pre-bid conference.

ARTICLE 5— SITE AND OTHER AREAS

5.01 Examination of Site

A. Contractor will not be entitled to a change in the Contract Price or Contract Times, nor any associated payment, because of error on Bidder’s part or of Bidder’s negligence or failure to acquaint itself with the existing conditions, limitations, or features of the Site or requirements of the Bidding Documents; or by reason of any estimate, tests, or representations of any officer, employee or agent of the City or the City’s representatives and consultants. Bidder is advised to read and understand the Bidder’s representations in the Bid Form, which are repeated as the Contractor’s representations in the Agreement.

B. Where investigation of subsurface conditions has been made by City regarding design of foundation(s) or other subsurface Work, Bidders should inspect the records of the City as to such investigation, including examination of samples and drill cores, if any. Refer to

Paragraph 5.02 of these Instructions to Bidders and to the Supplementary Conditions for identification of reports and drawings of existing physical and subsurface conditions at the Site. The General Conditions and Supplementary Conditions set forth the extent, if any, to which Bidders and Contractor may rely on such data.

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C. Investigations by City or City’s consultants of subsurface conditions are made for the purpose of design, and the City assumes no responsibility whatsoever in regard to the sufficiency of test borings or other information for Bidder’s purposes for pricing or

Contractor’s purposes for means, methods, procedures, and sequences of construction.

City and City’s consultants make no representation that subsurface data available and investigations performed by the City or City’s consultants are adequate for Contractor’s purposes for construction.

D. Making such information available to prospective Bidders is not to be construed in any way as a waiver of the provisions of the first paragraph of this provision.

E. Records of such preliminary investigations as may have been made by the City may be inspected at the City of Santa Cruz Water Department, Engineering Office, 212 Locust

Street, Suite C, Santa Cruz CA 95060, during regular business hours, Mondays through

Fridays (City holidays excluded). or by appointment. Email Taylor Kihoi, PE, Senior

Professional Engineer, TKihoi@santacruzca.gov to schedule.

5.02 Supplemental Information Available to Bidders

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The supplementary information identifies the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to City of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain

Technical Data.

c. Reports and drawings known to City relating to Hazardous Environmental

Conditions (if any) that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. City will make a copy of the report referenced above available to any Bidder on request. This report is not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the

General Conditions, has been identified and established in the Supplementary

Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-Related Documents

A. Other reports, drawings, and information (if any) about the Site that do not constitute

Technical Data are Supplementary Information. Such documents are not part of the

Contract Documents. Bidders and Contractor are not entitled to rely on reports, drawings, or information furnished by City, Construction Manager (if applicable), or Engineer (if applicable) that are not Technical Data.

mailto:TKihoi@santacruzca.gov

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B. Such information is available at the Issuing Office and may be posted on the Designated

Website.

5.04 Site Visit and Testing by Bidders

A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas before submitting its bid. During the visit the Bidder must not disturb any ongoing operations at the Site.

B. A visit to the Site will be conducted immediately following the pre-bid conference.

C. Bidders visiting the Site are required to arrange their own transportation to the Site.

D. All access to the Site other than during the scheduled Site visit/tour indicated above, must be coordinated in advance by contacting Water Engineering (831) 420-5210 and scheduled at least 10 business days prior to the bid opening date. Bidder must conduct the required Site visit during normal working hours. Refer to Paragraph 4.01.B of these

Instructions to Bidders regarding requirements for personal protective equipment required for all personnel visiting the Site.

E. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of

Site conditions.

F. On request, and to the extent City has control over the Site, and schedule permitting, the

City will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. City will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on City’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

G. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by City or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

H. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such pre-Bid explorations, investigations, tests, and studies.

5.05 Site Safety

A. Site visits and work at the Site are governed by the safety requirements as stated in the

General Conditions, Section 00 72 13.

B. Bidder should recognize that the means and methods of construction preceding the onset of the COVID-19 pandemic, and the ways of doing business, have been, at least for the foreseeable future, materially impacted and changed. These impacts and changes concern and relate to social distancing, ability to have commerce perform at the pace it previously performed, how labor can interact, the implementation of increased safety measures, and a myriad of other impacts to construction operations. Heightened and increased measures to protect persons from illness, and the adoption and implementation of many new and increased safety practices, will make the performance of construction work different and more challenging. It is the intent of the City, by including Section 01 35 23.1, Novel

Coronavirus (COVID-19) Safety Requirements, to alert all Bidders for all aspects of this

Project, that they include in their Bids all known and reasonably estimated costs and

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5.06 Other Work at the Site

A. Reference is made to Paragraph 1.09, Cooperation with Other Work Forces, in Section

01 11 13 – Summary of Work, for the identification of the general nature of other work of which City is aware (if any) that is to be performed at the Site by City, contractors retained by City, or others (such as utilities and transportation facility owners) and relates to the Work contemplated by these Bidding Documents. If City is party to a written contract for such other work, then on request, City will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential information, if any.

ARTICLE 6— BIDDER’S REPRESENTATIONS AND RESPONSIBILITIES

6.01 Bidder’s Responsibilities and Representations

A. Bidder shall examine carefully the Site and the Bidding Documents. The submission of a

Bid will be conclusive evidence that Bidder has investigated and is fully aware of the conditions and difficulties to be encountered, of the character, quality and quantities of

Work to be performed, and of the requirements of the Bidding Documents as to the nature and location of the Work, the general and local conditions at and adjacent to the

Site, particularly those bearing upon transportation, disposal, handling and storage of material, availability of labor, water, electric power, roads and uncertainties of weather, and environmental and physical conditions at and adjacent to the Site; the conformation and conditions of the ground, the character and quality and quantity of surface and subsurface materials, facilities, and structures, including groundwater, to be encountered;

the character of equipment and facilities needed preliminary to, and during the, prosecution of the Work; and all other matters which can in any way affect the Work or the cost thereof under this Contract. Any failure by the Contractor to acquaint themselves with all available information concerning these conditions will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the

Work.

B. Also refer to Bidder’s representations set forth in the Bid Form.

6.02 Bidder Certifications

A. The following certifications shall be included with the Bid:

1. CARB Requirement for Certificate of Reported Compliance (Section 00 45 46.10) required by Cal Code Regs., Title 13 § 2449 et seq.;

2. Anti-Lobbying Certification form (Section 00 45 46.1) required by section 1352, title

31, United States Code;

3. Iran Contracting Act Certification form (Section 00 45 46.2) required by Public

Contract Code section 2200 et seq;

6.03 Other Attachments to the Bid

A. In addition to the certifications listed in Paragraph 6.02 above, other documents shall be submitted with the Bid as stated in Article 2 of the Bid Form, Section 00 41 13.

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ARTICLE 7— INTERPRETATIONS AND ADDENDA

7.01 Interpretations

A. If there is any doubt as to the true meaning of any part of the Bidding Documents, or the proposed Contract Documents, or if discrepancies in, or omissions from, the Bidding

Documents are found, Bidder shall submit written request for interpretation or clarification to the contact person indicated in Paragraph 7.02 of these Instructions to

Bidders.

B. Interpretations and clarifications, if any, will be issued in the form of one or more

Addenda. Otherwise, in evaluating the intended Work and preparing its Bid, Bidder shall consider that any discrepancies or conflict in the Bidding Documents shall be governed by the Precedence of Documents provision, Paragraph 6.02 of the Agreement, Section 00

52 13.

7.02 Contact for Interpretations of the Bidding Documents

A. Questions regarding interpretation of the Specifications or Drawings or any other portion of the Bidding Documents or Addenda thereto shall be submitted in writing or by email to Taylor Kihoi, P.E. TKihoi@santacruzca.gov

B. No interpretation of the meaning of the Specifications, Drawings, or other Bidding

Documents will be made orally. Only interpretations made via Addendum will be binding.

7.03 Addenda

A. Addenda may be issued by the Issuing Office prior to the deadline established for the receipt and opening of Bids. Addenda become part of the Bidding Documents. The additions or changes contained in such Addenda shall be considered by Bidders in preparation of the Bid. Addenda will be posted only on the Designated Website. A copy of each Addendum shall be attached to the Bid submitted by the Bidder.

B. Neither City, Issuing Office, nor Engineer is responsible for distributing Addenda to any entity interested in the bidding of the Project unless such entity has registered as a

Bidding Document holder with the Designated Website.

C. To be considered for interpretations or clarifications made via Addendum, Bidder requests for clarifications or interpretations must be received by the person designated in

Paragraph 7.02 hereof not later than five (5) days prior to the deadline for receipt of the

Bids , as indicated in the Advertisement for Bids.

D. Issuing Office will endeavor to post Addenda to the Designated Website by three days prior to the deadline established in the Bidding Documents for receipt of the Bids.

However, City and Issuing Office reserve the right to issue Addenda that, in the sole opinion of the City, do not constitute major changes (except possibly for delays in the deadline for receipt of Bids) closer to the deadline for receipt of Bids.

ARTICLE 8— BID SECURITY

8.01 Required Form and Amount of Bid Security

A. Each Bid shall be submitted accompanied by bid security in the form of one of the following: (1) a certified check, (2) cashier's check or (3) bid bond executed by surety

(surety to comply with the qualifications requirements set forth in Paragraph 6.01 of the

General Conditions).Checks shall be made payable to the City of Santa Cruz and bid bonds shall indicate the City of Santa Cruz as obliged. The bid security must be in an mailto:TKihoi@santacruzca.gov

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8.02 Default of Successful Bidder

A. The bid security of the apparent Successful Bidder will be retained until City awards the

Agreement to such Bidder, and such Bidder has signed the Agreement, furnished the required bonds, and met the other conditions of the Notice of Award, whereupon the bid security will be released. If the Successful Bidder fails to sign and deliver the Agreement and furnish the required bonds within the time indicated in Paragraph 17.02.C of these

Instructions to Bidders, City may consider Bidder to be in default, annul the Notice of

Award, and the bid security of that Bidder will be forfeited, to the extent of City’s damages (including not less than the difference between: (1) the amount of the Contract as awarded to…