Intent to Sole Source - Steris Surgical Lighting.pdf

NOTICE OF INTENT TO AWARD SOLE SOURCE:

IAW FAR 5.101 this notice is to advise the public that the Department of Veterans Affairs (VA) Network Contracting Office 15 (NCO15) intends to award a one-time purchase, sole source firm fixed price contract pursuant to:

- RFO 6.103-1, only one responsible source and no other supplies or services will satisfy the agency requirements.

The St. Louis VA Medical Center, John Cochran Division, is requesting to establish a Base+2 Option Period service contract for maintenance and repair on Steris Surgical Lighting System.

Intended awardee:

Steris Corporation

UEI: UGGQJGGH6846

Other than Small Business 5960 Heisley Road Mentor, OH 44060

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any firm responsible that believes it can meet the requirement may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier or service provider of the items and/or authorized reseller/distributor. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to fulfil the requirement and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant supply, and customer point of contact with corresponding telephone number and email address.

Responses must include the following information:

1. Company Name

2. SAM UEI Number

3. Company’s Address

4. Point of Contact Information (title, phone number and email address)

5. Business Size

Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. The information provided will not be returned.

The North American Industry Classification System (NAICS) code for this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance, with a size standard of $34 Million.

Responses are due by 11:00 AM (Central Time) on September 4, 2026. This will be the only notice regarding the Government's intent to solicit and award a contract to a single source to meet this requirement. Any responses received will only be considered to determine the marketplace for future procurements. The Government will not pay for information submitted. Inquiries will only be accepted via email to cory.rosene@va.gov.

mailto:cory.rosene@va.gov

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT

Revision: 02 Effective Date: 12/30/2025 Page 1 of 2 Acquisition ID# 36C255-26-AP-2905

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C255-26-AP-2905

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office

(NCO) 15, located at 3450 S. 4th St. Trafficwary, Leavenworth, KS 66048, in support of VISN 15 St. Louis VA Medical Center (John Cocrhan Division), 915 North Grand Blvd., St. Louis, MO 63106.

PR/IFCAP Number: 657-26-4-1110-0286

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The VA St. Louis Health Care System is in need of a Base Plus Two Option Period Service contract to support the existing suite of Steris Surgical Lighting Equipment.

The estimated Base Plus Two Option Period Contract cost is

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The St. Louis VA Medical Center currently houses a suite of Steris Surgical Lighting System equipment. The Original Equipment Manufacturer (OEM), Steris Corporation, has provided a STERIS Sole Source Letter stating they (the OEM), is the sole factory-authorized supplier of parts and service for the equipment they manufacture. As Steris Corporation is the only vendor capable of servicing the existing Steris Surgical Lighting System, it is recommended to award to Steris Corporation in accordance with RFO/FAR 6.103-1 Only One Responsible Source.

4. Description of market research conducted and results or statement why it was not conducted:

In accordance with FAR Part 10, VAAR 810, and VAAM M810 market research has been conducted for this acquisition. The intent will be to award as a single source requirement in accordance with the OEM’s (Steris Corporation) letter stating servicing can only be performed by the OEM. The below Market Research was conducted from