Intent to Sole Source FDA-75F40126Q00173.pdf

INTENT TO SOLE SOURCE

VFA Capital Planning Database Subscription

FDA – 75F40126Q00173

Date Posted: May 29, 2026

Response Date: June 10, 2026, 1:00 PM EST

Classification Code: DH10 – IT and Telecom – Platform As A Service: Database, Mainframe, Middleware

NAICS Code: 541511 – Custom Computer Programming Services

The United States (US) Food and Drug Administration (FDA) intends to award a sole source, Firm Fixed

Price Purchase Order to The Gordian Group, Inc, 30 Patewood Drive, Suite 350, Greenville, South Carolina

29615-6810, on a sole source base, under the authority of FAR 6.302-1, Only One Responsible Source and

No Other Supplies or Services Will Satisfy Agency Requirements.

The FDA / Office of the Commissioner (OC) / Engineering Management Branch (EMB) requires a comprehensive facility condition and capital project planning solution to support effective management of its owned-facility portfolio. This requirement encompasses both software licensing and professional support services to ensure optimal utilization of the VFA database platform. This will be a one-year Base with four-year Options period of performance for the subscription of one (1) VFA Database License and forty (40) hours of Professional Support Services.

The contractor shall provide a VFA database license for facility condition tracking and capital project planning purposes. The license shall include:

1. Base Year License - One (1) year initial license period.

2. Option Years - Four (4) additional one-year option periods at the Government's discretion.

3. Full access to VFA Facility software platform and associated features.

4. Regular software updates and maintenance during the license period.

5. Standard technical support as defined by the contractor's support policy.

The contractor shall provide flexible Professional Support Services tailored to FDA's operational needs.

These services shall include, but are not limited to:

1. An initial block of forty (40) hours of professional services shall be provided annually.

2. Services shall be delivered remotely via phone call and/or web conference.

3. All phone or email service requests shall count toward the available block of hours.

4. The contractor shall notify FDA when contracted hours approach exhaustion and obtain authorization for additional hours if required.

5. If on-site services are requested by FDA, travel expenses shall be billed separately as incurred.

Professional services hours MAY be applied to the following activities:

• Data Maintenance Services

• Data Importing

• Custom Report and Dashboard Creation

• Executive and Board-Level Presentations and Reports

• Benchmarking

• Building Lifecycle Modeling

• Software Support "Ask-the-Experts" Web-based Sessions

• One-on-one Advanced Web-based Training

• Integration Implementation and Support

• Custom Software Development

• Other Consulting Services (subject to mutual agreement between FDA and contractor)

Professional services hours MAY NOT be applied to:

• Formal Group Training Classes (remote or onsite)

• Capital Budgeting or Program Development workshops

• Configuration or functionality changes requiring modifications to the code base

Based on these unique qualifications, The Gordian Group, Inc is the only source available to provide VFA

Database License subscription and Professional Support Services to the FDA/OC/EMB that is not available from any other vendor. The service required is available from only one responsible source and no other type of service will satisfy the agency’s requirements.

This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(1) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract and is not a request for competitive proposals. The statutory authority for this sole-source procurement is FAR 6.302-1.

This notice of intent is not a request for competitive proposals. Interested parties that believes it can meet the requirement, may submit a capability statement to Terina Hicks at terina.hicks@fda.hhs.gov by June

10, 2026, at 1:00 PM Eastern Standard Time (EST). A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. If no responsive statements are received before the closing date and time, an award will subsequently be made to The Gordian Group, Inc. No telephonic inquiries.

mailto:terina.hicks@fda.hhs.gov