Intent to Sole Source.pdf

State of South Carolina Solicitation:

Date Issued:

Procurement Officer:

Phone:

INTENT TO SOLE SOURCE E-Mail Address:

Mailing Address:

5400026224 November 16, 2023

Rina Drescher

803.822.3209 drescherr@midlandstech.edy

MIDLANDS TECHNICAL COLLEGE

PROCUREMENT DEPARTMENT

1260 LEXINGTON DRIVE

WEST COLUMBIA SC 29170-2176

DESCRIPTION: PURCHASE OF HAAS MINIMILL WITH HA5C AND SIMULATOR

USING GOVERNMENTAL UNIT: MIDLANDS TECHN1CAL COLLEGE

The College intends to award contract(s) noted below. Unless otherwise suspended or canceled, this document becomes the final Statement of Award effective November 28, 2023. Unless otherwise provided in the solicitation, the final statement of award serves as acceptance of your offer.

Contractor should not perform work on or incur any costs associated with the contract prior to the effective date of the contract. Contractor should not perform any work prior to the receipt of a purchase order from the using governmental unit. The State assumes no liability for any expenses incurred prior to the effective date of the contract and issuance of a purchase order.

SOLE SOURCE VENDOR: PHILLIP CORPORATION

TOTAL POTENTIAL VALUE OF THE PROCUREMENT: $133,354.91 (BEFORE TAXES)

JUSTIFICATION FOR SOLE SOURCE:

Based upon the following determination, Agency proposes to acquire the supplies, construction, information technology, and/or services described herein from the Vendor named above per S.C. Code Ann. §11-35-1560 and

S.C. Regulation 19-445.2105, Sole Source Procurement.

I. Description of the Agency need that this procurement meets: The machines are the industry standard for compact machining centers that is loaded with full-size features, offeres the same combination of small footprint, full CNC capabilities with extended travels. The machines will be used for instructional purposes for students.

II. Description of market research Agency performed to determine the availability of products or services that would meet the Agency's needs: The website listed MiniMill x2 and HA5C x2 products only available at HAAS Factory

Outlet, a division of Phillips Corporation. Phillips Corporation is the only authorized distributor in the state of South

Carolina. For over 25 years, Phillips Federal has been the sole and exclusive distributor of Haas Automation CNC machines, consumables, training, and any associated factory-certified services to the U.S. Federal government. A sole source letter has been provided to Midlands Technical College by HAAS. Previous procurements conducted by the

College's Procurement Department confirms the validity of this sole source.

III. Description of supplies, construction, information technology, and/or services Vendor will provide under the contract: new MiniMill x2, HA5C x2 and Simulator x2.

IV. Detailed explanation why no other vendor's supplies, construction, information technology, and/or services will meet the needs of the Agency: The website for MiniMill 2 and HA5C 2 products only listed at HAAS Factory Outlet, a division of Phillips Corporation. Estimated value of $133,354.91 (before taxes).

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