Intent to sole source.pdf

Public Notice of Intent

This notice is NOT a solicitation announcement, NOT a request for competitive quotes, NOT a request for proposals and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. This is a public notice that the government intends to solicit and negotiate with only one source under the authority of FAR Part 6.302. This public notice is being issued in accordance with FAR Part 5.203(a).

The Government intends to solicit and negotiate with the following source:

Serviam Construction, LLC 2304 Broad Ave Altoona, PA 16601

However, if any company believes it possesses the capability of reviewing the existing construction designs at no cost and completing the required construction services within the specified time, it must give email notification no later than Thursday, September 25, 2025, at 3:00 PM EST to Tony.Clemente@va.gov. The email notice must directly demonstrate a clear understanding of the project by focusing on specific, relevant competencies and skills. A general statement or reiteration of the scope of work will not suffice for interested contractors understanding of the Boiler Replacement Phases 4 & 5 project. Further, interested contractors must demonstrate a clear understanding and capability to perform the work needed for the boiler plant’s SCADA, DDC, and Fire Alarm systems.

The Department of Veterans Affairs, Canandaigua VA Medical Center at 400 Fort Hill Avenue, Canadaigua, NY 14424 intends to award a firm fixed price sole source contract under the authority of 41 U.S.C. 253 Competition Requirements and FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.

The proposed sole source contract is for the procurement of the remaining construction services for 528A5-25-512 Boiler Replacement Phases 4 & 5 project at the Canandaigua VA Medical Center. The proposed contract action will be a firm fixed priced contract. The NAICS code is 236220 with size standard of $45 Million. Magnitude of Construction is between $1,000,000 and $5,000,000.

Telephone requests/inquiries will not be accepted.

The Government will not be responsible for any costs associated with the preparation of responses to this announcement. All capability statements received by the Government as a result of this notice will be considered solely for the purpose of determining whether to conduct competitive procurement or issue a sole source award. If no responses are received, the VA will proceed with a logical follow-on contract to Serviam Construction, LLC. However, the subsequent procurement process is solely within the discretion of the Government.

Scope of work

528A45-25-512 Boiler Replacement Phases 4 & 5

Existing Conditions:

The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424. The layout is a campus with more than 30 buildings located on over 150 acres. Normal working hours are Monday – Friday 8:00am – 4:30pm. This project is expected to begin roughly around the winter of 2026 upon the completion of Phase 3 boiler plant 30 day run. Coordination with the current contractor through the VA COR will be required.

Scope of Work:

1. Demolition:

a. The contractor is to provide all labor, material, equipment, supervision, to complete demolition of the existing boiler plant and chip bunker to include, but not limited to:

I. Abatement of asbestos containing materials to include but not limited to windows, pipe lagging, and boilers

II. Removal of the three boilers and all associated equipment III. Removal of old chip bunker steel items

2. New Work:

a. The contractor is to provide all labor, material, equipment, supervision to complete the installation of all new items to include, but not limited to:

I. Patch roofing in kind

II. Installation of new windows III. Electrical lighting/ outlets IV. Structural steel platforms V. Remodeling of office space

VI. Masonry restoration VII. Update software and points for SCADA, Fire Alarm, and DDC systems

Code requirements:

The installed system must, at a minimum, be in accordance with all applicable codes including Veterans Affairs standards which can be found at https://www.cfm.va.gov/til/. This will include, but not be limited to: Department of Veterans Affairs Design Manuals, VA Publications, and Construction Standards, National Fire Protection Code (NFPA), Life Safety Code, Underwriters Laboratory (UL), International Building Code IBC, National Electric Code (NEC), the VA Information Security Handbook 6500.6, Occupational Health and Safety (OSHA), and Environmental Protection Agency (EPA) requirements (to include Mold Remediation in Schools and Commercial Buildings). All work will be completed by certified individuals. All abatement will be in compliance with NYSCR 56.

https://www.cfm.va.gov/til/

Specifications: Please see attached.

Drawings: Please see attached

General Requirements:

A. The contractor shall review the contract documents for conflicts. Where conflicts exist work shall not proceed until the COR has been notified and has given direction to the prime contractor.

B. Where incidental work is required to accomplish work shown on the drawings, this work is implied and shall be included as part of the base bid.

C. Prior to any work commencing in an area, the contractor shall notify the COR of his intention to work in the area and shall schedule a walkthrough with the COR to determine existing conditions.

D. After the work, the existing work areas shall be returned to their original state before final approval shall be given. After the completion of construction, the contractor shall completely clean all surfaces of construction debris.

E. The contractor shall receive all deliveries of materials, equipment, tools, or other goods on/off station, if off station contractor is to bring them to the job site. The Canandaigua VA shall not accept deliveries for project purposes.

F. The contractor shall prepare and submit an excel spreadsheet listing all submittals required.

The worksheet shall be submitted by the contractor and reviewed and re-submitted as necessary.

G. The contractor shall not proceed with any on-site work until the completion of the submittal process or approval to proceed from the CO and COR without completion of the submittal process. Not less than 14 calendar days shall be planned for COR review of each submittal.

Re-submittals shall be provided as required by the COR, and shall be treated as a new, separate submittal.

H. Any non-lead time materials will only be paid for when installed.

I. Any items identified as punch list items will be fixed prior to project closeout.

J. Special care will be taken to secure tools and construction equipment during construction as this facility has patients in it.

K. Work cleanliness must be adhered to throughout the project.

L. Sounds and vibrations must be kept to a minimum to avoid patient disruption. The COR reserves the right to stop work if sound and vibrations are impacting patient living or employees.

M. Off tour work may be required to minimize impact on Veterans and employees. The off-tour activities must be coordinated with the VA COR. This will allow the VA to notify the police, fire and the affected area employees.

N. The contractor shall warranty all work including labor for 1 year from the date of acceptance.

Warranty shall include any labor or parts necessary to ensure complete functionality of the new area.

Project Duration:

The total project duration for this project is not to exceed 120 days. This includes all processes starting with submission and approval of all submittals and ending with final punch list completion.