Intent To Award Sole Source - International Alumni Seminar.pdf
PDF 200 KB Posted
- Solicitation number
- F2XHA14317A001
About this file
This is a Notice of Intent to Sole Source from the 42nd Contracting Squadron at Maxwell AFB, AL, announcing their intention to award a contract to Embassy Suites by Hilton Montgomery Hotel & Conference Center for the 2025 Alumni of Distinction Seminar.
The requirement is for a full-service conference center in Montgomery, Alabama within 10 miles of Maxwell AFB, needed for a 6-day event from April 13-18, 2025. The facility must provide: one large meeting room for 75 attendees, one breakout room for 75 attendees, two small meeting rooms for 10 people each, audiovisual equipment, technical support, WiFi, adequate parking, lodging for 45 guests, and light refreshments. This will be a Firm-Fixed Price contract using simplified acquisition procedures under NAICS code 721110. Interested parties must respond via email to 1LT John Putnam by December 9, 2024, at 12:00 pm CST, with their capabilities and company information. If no responsible offers are received, the contract will be awarded to Embassy Suites under FAR 6.302-1.
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Other files
| File | Type | Posted |
|---|---|---|
| Draft 2025 Intl Alum Seminar_SOW.pdf |
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The 42nd Contracting Squadron at Maxwell AFB, AL hereby gives NOTICE OF INTENT TO SOLE SOURCE to contract with Embassy Suites by Hilton Montgomery Hotel & Conference Center to support the 2025 Alumni of Distinction Seminar.
Brief Description of Requirement: Air University International Affairs has a requirement for a full-service conference center that provides meeting rooms with appropriate furnishing, lodging, audio-visual equipment, technical support, and light refreshments. The full-service conference center shall be located in Montgomery Alabama and within a 10-mile radius of Maxwell Air Force Base. The service requirement is for the following: (1) one large meeting room that can support up to 75 attendees, (2) one breakout room with tables that can accommodate up to 75 attendees (3) two small meeting rooms that can accommodate up to 10 people, (4) appropriate audiovisual equipment, (5) WiFi compatibility, (6) adequate parking, (7) and available lodging for up to 45 guests. The International Alumni of Distinction Seminar is a 6-day event (13-18 April 2025) that includes arrival, seminar training days, and departure.
Period of Performance: 13 April 2025 – 18 April 2025
Place of Performance: Montgomery, Alabama and within a 10-mile radius of Maxwell Air Force Base
The Primary North American Industry Classification System (NAICS) code is 721110 – Hotels (except Casino Hotels) and Motels
There will be no written solicitation issued. This is an intent to purchase a sole source procurement under the authority of FAR 6.302-1. This will be a Firm-Fixed Price (FFP) contract utilizing Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures.
The contractor needs to be registered in the DoD System for Award Management (SAM).
Register via the SAM website https://www.sam.gov, and also be eligible to process invoices through Wide Area Workflow (WAWF). Register via the WAWF website https://wawf.eb.mil.
Those capable of meeting the requirement IAW the draft SOW are requested to provide the following information in their response: 1) Current capability that demonstrates your company's ability to meet the above requirement, 2) Company name, point of contact, e-mail address, telephone and fax numbers, type of business and size, Cage Code and DUNS number.
IMPORTANT NOTES:
1) Information submitted will not be returned to the respective respondents. Oral submissions of information are not acceptable and will not be accepted in response to this notice.
2) Respondents may respond via e-mail no later than 09 December 2024, 12:00 pm, Central Standard Time (CST) to 1LT John Putnam, john.putnam.8@us.af.mil; (334) 953-8083.
If no responsible, responsive offers are received by the above date, a sole source contract will be issued to Embassy Suites by Hilton Montgomery Hotel & Conference Center under the authority of FAR 6.302-1.
https://www.sam.gov/ https://wawf.eb.mil/
File details come from the government source that posted it. Updated .