Intent to Award Letter SIGNED.pdf

This Intent to Award Letter is issued by the Gervais School District in Oregon regarding the award of project management services for comprehensive school infrastructure improvements. The district solicited qualifications through an RFQ process with a mandatory pre-proposal conference held on June 12, 2024, and proposals due by June 24, 2024 at 12:00 PM. The project management services will support extensive renovation and construction projects across multiple school buildings, including roof replacements, window replacements, HVAC and electrical system upgrades, and construction of a new building with classrooms, cafeteria, and science labs. The district indicated its intent to award one or multiple contracts to qualified firms based on comprehensive evaluation criteria assessing work history, Oregon K-12 project experience, project scheduling and cost control capabilities, firm and team knowledge, references, key personnel qualifications, and equity in public contracting efforts.

The total project represents approximately $34.38 million in funding, comprised of a $28.13 million bond levy, a $6 million OCSIM matching grant, and a $250,000 CTE Revitalization Grant. Pricing information was to be reviewed post-award and used as the basis for contract negotiations. The RFQ process remained open to all qualified firms with no explicit set-aside designations or restrictions on responding organizations. Successful proposers are required to provide various insurance coverages and comply with applicable laws and regulations. No incumbent vendors were specifically identified in the solicitation. The contract terms will incorporate the district's standard conditions with potential for comprehensive project management services spanning multiple school facilities and construction phases.