Intent to Award.pdf

Department of Transportation Procurement Office

355 Capitol St NE, MS#5-1 Salem, OR, 97301

Phone: (503) 986-2710 Fax: (503) 986-5790

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: February 15, 2023 SUBJECT: Intent to Award Request for Proposal “Innovative Mobility Program Scoping”

Ontiveros and Associates, LLC is the top ranked firm selected for negotiations of a contract to provide Personal Services as specified in the above referenced RFP.

The award submittal requirements stated in the RFP are summarized on Attachment 1 of this notice.

The scores and rankings of all Proposers are shown on Attachment 2 of this notice.

Dorian Pacheco will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the Contract. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC-CPFF or BOC-NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the RFP.

Negotiations are anticipated to be completed within the schedule set forth in the RFP. If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the contract is executed and Consultant has received a written NTP from the ODOT PM.

355 Capitol St NE, MS#5-1 Salem, OR, 97301

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Val

355 Capitol St NE, MS#5-1 Salem, OR, 97301

Attachment 1 – Award Submittal Requirements

Email to Val Harms (valerie.harms@odot.oregon.gov), the Contract Coordinator, the following items if marked as “REQUIRED” in the RFP (see detailed requirements and due date for each item in Section 4.2 of the RFP).

• Certificates of Insurance

• Responsibility Inquiry form

• Business Registry Number

• W-9 Form

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

https://www.irs.gov/pub/irs-pdf/fw9.pdf https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf

355 Capitol St NE, MS#5-1 Salem, OR, 97301

Attachment 2 – Proposer Scores

Average Evaluation

Score (Eval Items 1-4)

Price Score

Total Score

Proposer Rank

CityFi 139 19 158 3 ICF Inc. 135 29 164 2 Ontiveros 161 30 191 1