Intelligence_Led_Policing_RFP.pdf

Request for Proposals To Provide, Design and Implement Intelligence-led

Policing Technologies focused on Gun Violence Detection, Drone as a First Responder and Automatic

License Plate Readers

Issued by the Department of Public Safety

August 5, 2026

Schedule of Critical Dates:

1. Proposal is Due At Public Safety via OpenGov: September 7th 3:00 PM EST

2. Pre-Proposal Proposer Conference: August 20th 2:00 PM EST

3. Last Day to Submit Provider Questions: August 20th 5:00 PM EST

LATE PROPOSALS WILL NOT BE ACCEPTED

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of the City. It may not be altered, without written express permission of the City.

Table of Contents I. Introduction and Background

II. Scope of Services

III. Functional Technical and Requirements

IV. Project Schedule and Deliverables

V. Proposal Requirements

VI. Qualification for Proposal

VII. Proposal Contents

VIII. Proposal Evaluations

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

I. Introduction and Background

Introduction

The City of Cleveland (City), Department of Public Safety, Division of Police, under the direction of the Chief Director of Public Safety, is requesting proposals for comprehensive Intelligence Led-Policing Technology focusing on Gun Violence Detection Technology, Automated License Plate Reader Technology and Drone as a First Responder (DFR) Technology. The solution(s) should include real time alerting and integration with the City’s Fusus Platform which already integrates various technology solutions (AVL, CAD, RMS, Evidence Management, Video Surveillance).

A pre-proposal conference will be held virtually by the Department of Public Safety. At or before the conference, interested parties may submit or ask questions pertaining to this RFP and the services requested. Prospective proposers are encouraged to attend the conference, however, attendance is not mandatory. The link for the meeting -https://teams.microsoft.com/meet/212438869151581?p=ostPosINavc

R8YDJOP

All fee proposals shall be submitted via OpenGov by September 7, 2026 in a separate electronic file that is clearly labeled.

The evaluation and ranking of proposals will consist of four phases. For the first phase, a compliance review of proposals related to the criteria outlined in this RFP.

Second phase, a review committee will rank and score the written proposals based upon the evaluation criteria. In the third phase, the City will short list a number of Proposers to proceed to the oral presentation by the Proposer outlining qualifications, proposed services and capabilities. The fourth and final phase, is evaluating the proposed fee schedules.

This RFP does not obligate the City to complete the selection and contract award process. The City reserves the right to accept or reject any and all proposals, in whole or in part; request additional information from any or all proposers to assist the City in its evaluation process; amend or withdraw this RFP prior to the announcement of the selected firm and award the proposed services in whole or in part, to one or more firms. In case of an amendment to the RFP, all Proposers will https://teams.microsoft.com/meet/212438869151581?p=ostPosINavcR8YDJOP https://teams.microsoft.com/meet/212438869151581?p=ostPosINavcR8YDJOP

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of be provided with a copy of any such amendment(s) and be afforded the opportunity to revise their Proposals in response to the RFP amendment.

If you have any questions regarding this RFP, please contact Larry Jones II, Department of Public Safety, by email at ljones4@clevelandohio.gov.

II. Scope of Services

The Department of Public Safety is seeking professional services for Intelligence Led Policing Technologies that will provide Gun Violence Detection Technology for the City of Cleveland’s Division of Police, Automated License Plate Readers for the City of Cleveland’s Division of Police and Drone as a First Responder for the Department of Public Safety for rapid response, intelligence and operational decision making. The scope of this Request for Proposal encompasses all tasks associated with the development and implementation of these Intelligence Led Policing Technologies.

Proposers have the option of submitting responses to this Request in its entirety, or to one or more included individual initiatives. The City is open to award to a single Proposer for the entirety of the Request, or to separate proposers for one or more individual initiatives in this request (Gun Violence Detection Technology, Automated License Plate Readers Technology and Drone as a First Responder Technology).

RFP Objectives

A. The objective of this RFP is to obtain the best value and achieve the most favorable pricing for all services described herein. Proposers may choose to bid on all three initiatives (Gun Violence Detection Technology, Automated License Plate Readers Technology, and Drone as a First Responder - Unmanned Aerial System Drones) or just one initiative. Due to the scope of services the City is open to split awards for each of the initiatives.

B. The requested equipment for all three initiatives is to support Law Enforcement and the Department of Public Safety operations. These missions may vary greatly but typically include but are not limited to the mailto:ljones4@clevelandohio.gov

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of following: Video Surveillance, Reconnaissance, Accident Support, Incident Support, Incident Recreation, and Search and Rescue.

C. These initiatives require specialized equipment in order to support Law Enforcement and the Department of Public Safety. This includes but is not limited to High Definition Cameras and video recording devices, Infrared and Heat Detection Devices, Thermal Imaging Cameras, Night Vision Cameras, systems to identify acoustic evidence of gun violence and/or vehicular misuse and enable City personnel to rapidly respond to an impacted area and preserve forensic evidence. Vehicular misuse is meant to encompass any and all aspects of illegal vehicle racing, sideshows, street takeovers and other related activity.

D. In all cases throughout this specification and request for proposal any and all components needed to create a complete and full functioning system must be included in an itemized pricing list. The intent of this document is not to list every possible component necessary, but to describe the basic scope and functionality needed. Vendors are expected to indicate and explain any listed components required to make their product function as requested.

E. The City’s definition of full maintenance and support must include any and all parts, any on‐ or off‐site labor, software and/or firmware upgrades to be provided by the Vendor. The first year of maintenance and support shall be included in the firm fixed price. By definition, the first year begins upon acceptance of the system by the City.

F. Operator training shall be provided to the users. The training schedule shall be completed on site as coordinated with the City’s Project Manager which includes an IT Project Manager. Vendors should describe their approach to provide the most effective training method/process that would allow Public Safety Personnel from all Divisions (Police, Fire and EMS) to successfully operate the system.

G. System maintenance, programming and troubleshooting training shall be provided for the City’s technical support staff. This training should be factory‐level training which enables City staff to provide all levels of service and repair such that it meets all warranty and contract maintenance requirements. This will not replace a maintenance contract with the local vendor in the event City staff are unavailable or unable to correct an issue or issues.

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

The City reserves the right to modify the scope of services at any time before execution of a contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgment, and in the best interest of the City.

III. Functional Technical and Requirements The Intelligence Led Policing Technology Initiative is split into three different technology categories which include Gun Violence Detection, Automated License Plate Readers and Drone as a First Responder - unmanned aerial vehicles. Below is a list of technical and functional requirements that the proposed solution shall be compatible with and/or exceed per the Department of Public Safety’s request. If the proposer is presenting an alternative solution, the alternative solution must be fully described in detail.

Gun Violence Detection Technology

The Department of Public Safety is interested in a comprehensive Gun Violence Detection Technology for the City of Cleveland’s Division of Police. The solution should detect instances of violent crime and/or vehicular misuse and improve response times to aid in fair and equitable prosecution of criminal offenses. The solution should provide alerts of gun violence and/or vehicular misuse locations using various state of the art technology to assist authorized personnel in searching for suspects, and vehicles.

The Gun Violence Detection Technology should have, at minimum, the following functional and technical requirements:

• Provide detailed integration plans with all Fusus Platform instances run by the City

• Provide vetted confirmation of data within 60 seconds of an event triggered identified incident

• Provide exact positional data within less than 25 meters

• Provide mapping capability, including GIS overlays of incident locations

• Provide date and time stamped digital recording of the incident for immediate playback

• Provide a data management system or capability to effectively maintain recordings and records pursuant to a record retention schedule

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

• Provide the ability to record the event and save all corresponding information and data

• Ensure consistent operations in the various climate conditions endemic to the City of Cleveland

• Provide the ability to capture forensic information of an incident, including but not limited to: exact location, exact time, and matching forensic grade digital recordings, all of which must be admissible in court

• Provide access to subject matter experts able to provide courtroom testimony regarding the use and function of the proposed technology solution

• Provide a web-based user interface that is accessible through various web browsers for an unlimited number of City of Cleveland users

• Provide ongoing monitoring of system functionality, verify operational capabilities and intervene during identified system faults

• Provide continuous, monthly and annual reporting to the City as required

• Services provided shall, at minimum include updates and upgrades to the proposed technology solution including corrections of any substantial defects, fixes of minor bugs and fixes due to any conflicts with mandatory operating system patches as well as upgrades to newer version releases.

• Vendor shall be responsible for ensuring system availability with a minimum uptime of 99.99%

• Any system wide outage that prevents beneficial use for a majority of users must be responded to within 15 minutes and restored within two hours.

System hardware malfunction or repair on site must be responded to within eight hours and repaired within forty-eight hours

• The solution should include unlimited user licenses for the Division of Police

Automated License Plate Readers

• The system components should run on hard wired electrical power and/or options for solar panels and battery/UPS power and LTE/5G for data communications

• The footage must be stored in a secure and encrypted cloud, so the LPR images can be securely accessed via a cloud hosted application site. The data must be securely stored with a minimum of AES256 encryption

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of o The system should include integration into the previous situational awareness applications (FususOne,) which would allow Division of Police users to access LPR data within the situational awareness application

• The LPR camera footage must be stored for a minimum of 30 days

• The footage and associated data must remain the property of the City of

Cleveland Division of Police, who will be able to determine who can have access to review the information

• The vendor cannot sell, transfer, share, or otherwise use any data, images or any other information obtained from cameras without the express written consent of the City

• The vendor cannot sell or allow access to the system by third parties without the express consent of the City

• The solution must allow the City to fully control the vendor’s access and any third party access to the data obtained from the cameras

• Cameras must be able to, at a minimum, capture vehicles traveling up to 75 MPH, day and night and up to 75 feet away

• The solution should have the ability to monitor direction, speed, make, model, color, long range IR-enabled night vision with remote system monitoring and updates

• The solution needs the ability to capture high definition clear images which will provide accurate detections day and night

• The solution should at minimum capture the following license plate and vehicle characteristics o Make, color, license plate state, missing and covered plates, bumper stickers, decals, roof racks, full, partial or missing license plate

• The solution should be temperature and weather resistant and tamper-proof

• The technology must uniquely identify the vehicle type, make, and color;

and read/store the license plate number

• The system must monitor all cameras’ status in real time and at all times, providing immediate notification for problems that arise with the cameras

• The cost of maintenance must be included in the original cost o Plan should include fixed fee pricing for the replacement of damaged cameras that are outside the warranty

• Maintenance request for service must be addressed with a technician on-site within 72 hours, barring any extenuating circumstances

• The system must integrate with NCIC and OHLEG databases for vehicle hot list as well as the ability to upload local lists

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

• Backend Cloud hosted end user application should be robust and easy to use which will allow Officers to search hot list, vehicle alert management, plate and location based searches

• The solution should include unlimited user licenses for the Division of Police

• Rapid Deployable License Plate Reader Solution o In addition to proposed standard fixed LPR units, the City is interested in additional quick deployable license plate reader cameras The quick deployable license plate reader camera should have versatile power options which include solar, AC/DC as well as a swappable internal high capacity battery

Quick deployable license plate reader cameras should have flexibility in installation options, including the ability to be wall mounted, pole mounted as well as other secure fixed structures

• Quick deployable license plate reader cameras shall have the same requirements as proposed fixed LPR cameras and capture data to the same specifications

Drone as a First Responder - Unmanned Aerial System

The Drone as a First Responder initiative deploys automated, pre-positioned unmanned aerial systems directly from 911 dispatched calls to arrive at the emergency scene/incident in minutes, which provides critical live video and situational awareness before ground units arrive.

The City will utilize existing City facilities as Launch Stations and prefers a weatherproof, automated rooftop box/docking nest which will store, charge and launch a drone remotely across a coverage grid

This initiative should include remote piloting and include the cost of FAA-certified personnel, waivers in order to fly and control the unmanned aerial system

• At minimum the UAS drone must have the following:

o Full compliance with Ohio House Bill 251 and Ohio Revised Code

Sections 5501.84 and related Federal statutes regarding drone manufacturer status. Vendor shall guarantee that any drone that falls outside of compliance will be immediately replaced with compliant equipment at no cost to the City o Water and Wind resistant body

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of o Advanced obstacle sensing and avoidance ability o Operating temperature range of -4 degrees to 113 degrees F o Wind resistance up to 32 ft/s o Service ceiling of 1.5 miles above sea level o Must support downward gimbal mount, upward gimbal mount and dual downward gimbal mounts o Must have at least 30 minutes of flight time per battery o Must have enough batteries for continuous flight assuming on scene recharging capability o Optional retractable landing gear o Intelligent APP controlled flight modes

• At minimum UAS drone Camera equipment must have the following:

o Must include a minimum of three cameras; one front facing First

Person View Camera, One Gimbal Mount Zoom Camera and one Gimbal mounted thermal imaging camera o Front-facing camera must be capable of real time video o Gimbal mounted zoom camera

Must be minimum 30x optical zoom and 6x digital zoom Weight should not exceed 556g Must have at minimum 2.12M effective pixels Tap to Zoom controls Gimbal must have a controllable range, pitch +40 to -90 degrees and yaw +-320 degrees o Gimbal mounted thermal imaging camera

Weight should not exceed 270g Thermal Resolution 640 x 512 Frame Rate : 30Hz Visible

Sensor Resolution 4000 x 3000 Must be 13mm lens Must have operating temperature range 14 – 104 degrees F Gimbal must have a controllable range, tilt: +35 to -90 degrees, yaw +-320 degrees, roll +-45 degrees Must have color and monochrome palettes Must be NTSC video format Must have image optimization Must have digital detail enhancement

• At minimum UAS drone Software must have the following:

o Must have automatic flight logs o Must have intelligent flight modes o Must have automatic take off and automatic landing

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of o Must have a return to home point feature o Secure encrypted login for operation of the UAS Drone o A portal that can be publicly displayed to provide transparency as to flight logs, flight paths and general operations

• The footage must be stored in a secure and encrypted cloud, so the

Unmanned Aerial System Drone images can be securely accessed via a cloud hosted application site. The data must be securely stored with a minimum of AES256 encryption o The system should include integration into the City’s situational awareness applications (FususOne,) which would allow the Department of Public Safety users to access UAS Drone data/images within the situational awareness application

• The footage must remain the property of the Department of Public Safety, who will be able to determine who can have access to review the information

• The vendor cannot sell the data, images or any other information obtained from the cameras

• The vendor cannot sell or allow access to the system by third parties without the express consent of the City.

• The solution must allow the City to fully control the vendor’s access and third party access to the footage and data ascertained from the cameras.

• The system must monitor the UAS Drone’s cameras status, flight status, battery and internal system operations in real time and at all times, providing immediate notification for problems that arise with the unit

• The cost of maintenance must be included in the original cost o Plan should include fixed fee pricing for the replacement of damaged and stolen UAS Drones that are outside the warranty

• Vendor shall be responsible for ensuring system software availability with a minimum uptime of 99.99%

• Any system wide software outage that prevents beneficial use for a majority of users must be responded to within 15 minutes and restored within two hours. System hardware malfunction or repair on site must be responded to within eight hours and repaired within forty-eight hours

Rights to Materials (data)

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

All materials (data) generated under this RFP is work made for hire. The Proposer shall not retain any data or image permanently. The Proposer shall inform the City in writing of any scheduled deletion of files and shall not delete files without prior written consent from the City. The City shall have all rights, title and interest in and to all materials (data and images) developed and generated under this RFP.

IV. Project Schedule and Deliverables

Provide a detailed but concise description of your approach to this project. Include a description of the task required for each area and the time required for their completion. This description should address but is not limited to the following:

• Implementation – The City requires a complete installation of hardware, software and peripherals with the shortest timeline. Proposer shall provide schedules for all implementation elements and shall supply all required labor, materials and tools for the proper completion of the work.

• Project Management – The Proposer shall assign a Project Manager to the project that is familiar with similar size projects, the proposed solution and the City IT environment. The City will assign a Project Manager that will work on behalf of the City for the implementation of the project

• Gun Violence Detection, Automated License Plate Reader, Drone as a First Responder - UAS Drone System Architecture Plan – Describe the Architecture design needed as it relates to the three initiative systems, Backend Software, applications, storage, reporting and back-up storage

• Design Phase – This phase will include a preliminary design review and a final design review for installation and testing for Gun Violence Detection, Automated License Plate Readers, Drone as a First Responder - UAS Drones

• Initial Acceptance Phase – The Proposer will be required to install their respective systems (Gun Violence Detection System, Automated License Plate Readers, Drone as a First Responder - UAS Drones and integrate the systems with the respective City Infrastructure. The City will perform two

(2) weeks of functional testing. The City will work daily with the system running tests to prove system performance. Following completion of this

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of testing, the Proposer shall correct any identified deficiencies/issues prior to complete installation

• Installation Phase – Once the initial test phase is complete and deficiencies (if any) are corrected, the Proposer will be directed to start system implementation

• Final System Acceptance Phase – Once all products/services are completely installed, a Final System Acceptance Test will be performed that focuses on system wide testing.

Proposers must submit a preliminary draft of the Project Plan as part of their response. The preliminary project plan must not be generic boilerplate information, and must provide specific details including project staffing and the proposed master implementation milestone and deliverable schedule.

Provide a detailed but concise description of your approach to this project. Include a description of the task required for each area and the time required for their completion.

Provide an itemized list of all costs related to the implementation of your proposed solution, and the total lump-sum cost to the City for a fully functional system that incorporates all requirements as contained in this solicitation.

Detail the costs associated with each of the items below:

Purchase & Implementation Cost

• Hardware & Software cost

• Set up cost

• Training cost

• Integration & Customization cost

• Other (detail each type of other cost)

Recurring Annual Cost

• Annual costs (detail what is included in the annual maintenance cost and what is not)

• Other (detail each type of other cost)

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

Software Licensing Information

• Detail the proposed software licensing structure related to the cost above.

Explain your pricing structure in detail including cost associated with adding additional licenses

Additional Products/Services

• Detail the cost associated with any additional products/services required to meet system requirements.

Modification, Integration & Customization

• Detail the cost associated with any requirement marked as Minor modifications

• Detail the cost associated with any requirement marked as Major modification

• Detail the cost associated with any requirement marked as Major customization

V. Proposal Requirements

1. Submission of Proposal

Each Proposer shall submit its proposal(s) in the number, form, manner, and by the date and time and at the location required in the Sections below.

i. Each Proposer shall provide all information requested in this RFP. The Proposer must organize its proposal package to address each of the elements in this RFP in the order listed in Section VII Proposal Contents. The Proposer should carefully read all instructions and requirements and furnish all information requested. If a proposal does not comply with all terms, conditions, and requirements for submittal, the City may consider it unacceptable and may reject it without further consideration.

ii. The City wishes to promote the greatest feasible use of recycled and environmentally sustainable products and to minimize waste in its operations.

To that end, all proposals should comply with the following guidelines:

Unless absolutely necessary, copies should minimize or eliminate use of non-

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of recyclable or non-reusable materials. Materials should be in a format permitting easy removal and recycling of paper. A Proposer should, to the extent possible, use products consisting of or containing recycled content in its proposal including, but not limited to, folders, binders, paper clips, diskettes, envelopes, boxes, etc. Do not submit any or a greater number of samples, attachments or documents not specifically requested.

iii. If you find discrepancies or omissions in this RFP or if the intended meaning of any part of this RFP is unclear or in doubt, send a written request for clarification or interpretation to Michael Gehlmann at ljones4@clevelandohio.gov by August 20th at 3:00 PM EST.

2. The City’s Rights and Requirements

i. The Director, at his/her sole discretion, may require any Proposer to augment or supplement its proposal or to meet with the City’s designated representatives for interview or presentation to further describe the Proposer’s qualifications and capabilities. The requested information, interview, meeting, or presentation shall be submitted or conducted, as appropriate, at a time and place the Director specifies.

ii. The City reserves the right, at its sole discretion, to reject any proposal that is incomplete or unresponsive to the requests or requirements of this RFP.

The City reserves the right to reject any or all proposals and to waive and accept any informality or discrepancy in the proposal or the process as may be in the City’s best interest.

iii. Proposal as a Public Record

Under the laws of the State of Ohio, all parts of a proposal, other than trade secret or proprietary information and the fee proposal may be considered a public record which, if properly requested, the City must make available to the requester for inspection and copying. Therefore, to protect trade secret or proprietary information, the Proposer should clearly mark each page -but only that page - of its proposal that contains that information. The City will notify the Proposer if such information in its proposal is requested, but cannot, however, guarantee the confidentiality of any proprietary or otherwise sensitive information in or with the proposal. Blanket marking of the entire proposal as “proprietary” or “trade secret” will not protect an entire proposal and is not acceptable.

mailto:ljones4@clevelandohio.gov

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

iv. Term of Proposal’s Effectiveness.

By submission of a proposal, the Proposer agrees that its proposal will remain effective and eligible for acceptance by the City until the earlier of the execution of a final contract or 180 calendar days after the proposal submission deadline (the “Proposal Expiration Date”).

vi. Execution of a Contract.

The successful Proposer shall, within ten (10) business days after receipt of a contract prepared by the City Director of Law, exclusive of Saturdays, Sundays and holidays, execute and return the contract to the City together with evidence of proper insurance and intent to conform to all requirements of the contract. Attached hereto or which are a part hereof and all applicable federal, state and local laws and ordinances prior to or at the time of execution of the contract.

vii. Short-listing

The City reserves the right to select a limited number (a “short list”) of Proposer’s to make an oral presentation of their qualifications, proposed services, and capabilities.

viii. Proposer’s Familiarity with RFP; Responsibility for Proposal

By submission of a proposal, the Proposer acknowledges that it is aware of and understands all requirements, provisions, and conditions in and of this RFP and that its failure to become familiar with all the requirements, provisions, conditions, and information either in this RFP or disseminated either at a pre-proposal conference or by addendum issued prior to the proposal submission deadline, and all circumstances and conditions affecting performance of the services to be rendered by the successful Proposer will not relieve it from responsibility for all parts of its Proposal and, if selected for contract, its complete performance of the contract in compliance with its terms. Proposer acknowledges that the City has no responsibility for any conclusions or interpretations made by Proposer on the basis of information made available by the City. The City does not guarantee the accuracy of any information provided and Proposer expressly

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of waives any right to a claim against the City arising from or based upon any incorrect, inaccurate, or incomplete information or information not otherwise conforming to represented or actual conditions.

ix. Interpretation The City is not responsible for any explanation, clarification, interpretation, representation or approval made concerning this RFP or a Proposal or given in any manner, except by written addendum. The City will mail, e-mail, or otherwise deliver one copy of each addendum issued, if any, to each individual or firm that requested and received a RFP. Any addendum is a part of and incorporated in this RFP as fully as if originally written herein.

x. Confidentiality

The Proposer cannot make use of any information obtained through this Agreement for any activity outside the scope of this project. Proposer will utilize its “best efforts” to protect all information gathered and records developed during the course of this Agreement from examination by unauthorized agencies or persons. Such records include all collected data, forms, provided/developed configuration and topology data, computer files, program listings, manuals, documentation, correspondence files, contract records, and reports. The Proposer shall retain all copies in a secure manner until the project is closed and all documents will be returned to the Department of Public Safety. No information, materials or any summary of these materials shall be released to any individual or organization (verbally or in writing) without prior written permission from the Director.

No work involving information furnished under this RFP will be subcontracted without the specific approval of the Director.

In performance of the Agreement, the Proposer agrees to comply with and assume responsibility for compliance by employees with the following requirements:

• All work will be performed under the supervision of the Proper or the Proposer’s responsible employees.

• Any information provided to the Proposer, in any format, will be used only for the purpose of carrying out the provisions of this contract. This information will be treated as confidential and will not be made known

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of in any manner to any person except as may be necessary in the performance of the Agreement.

• All information provided to the Proposer shall be accounted for upon receipt and properly stored before, during, and after processing. In addition, all related output shall be given the same level of protection as required for the source material.

xi. Rights in Data and Copyright

Throughout the period of this Agreement, the Department of Finance reserves exclusive and unlimited rights to the information provided to the Proposer, except for the information the City makes available to the public.

The City also reserves exclusive rights to the results and findings produced by this project.

xii. Cleveland Area Business Code

Requirements During performance of this Agreement, Proposer shall comply with all applicable requirements of the Cleveland Area Business Code, Chapter 187 of the Codified Ordinances of Cleveland, Ohio, 1976 (“C.O.”), and any Regulations promulgated under the Code, which Code and Regulations are incorporated into and made part of this RFP by this reference as fully as if rewritten in it or attached. Specifically, compliance under any resulting agreement shall include, but not be limited to, the Proposer’s:

Compliance with its proposal representations regarding CSB, MBE, and/or FBE participation in performance of the Agreement;

Compliance and cooperation with Project Monitors, whether from the Mayor’s Office of Equal Opportunity (the “OEO”) or the contracting department;

Accurate, complete, and on-time submission of all reports, forms, and documents including, but not limited to, employment reports, certified payrolls, monitoring forms, and other information the Director of the OEO may require, whether in printed or electronic form, to ascertain and verify Proposer’s compliance; and Attendance at and participation in all required project meetings, including OEO compliance meetings, and progress meetings called by the contracting department director(s) at key intervals during performance of the contract services.

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

Failure to Comply When determining the Proposer’s future eligibility for a City contract, the City shall consider a Proposer’s failure to comply with the representations of its proposal and the requirements under the Code as a failure to faithfully perform a contract.

Under the Cleveland Area Business Code, the City of Cleveland is firmly committed to assisting Minority Business Enterprises (MBEs), Female Business Enterprises (FBEs), and Cleveland- area small businesses (CSBs) by providing and enhancing economic opportunities to participate in City contracts. The successful Proposer for a contract will be a firm that shares that commitment. Accordingly, a Proposer is strongly encouraged to utilize the services of qualified MBE/FBE/CSB sub-consultants that are certified by the Mayor’s Office of Equal Opportunity (the “OEO”) in its proposal.

The standard subcontracting goal for professional services contracts is 10% Cleveland Area Small Business (“CSB”) subcontractor participation. Please review the attached Office of Equal Opportunity documents to ascertain the goal for the proposed contract. Proposers are required to make a good-faith effort to subcontract portions of the work to certified Minority Business Enterprise (“MBE”), Female Business Enterprise (“FBE”), and CSB firms, consistent with the subcontracting goal(s) applicable to this RFP.

To document its good-faith effort to utilize certified MBE, FBE and CSB sub-consultants, each Proposer must complete Schedules 1 through 4 found in the Cleveland Area Business Code - Notice to Bidders and Schedules.

These schedules identify the Proposer’s proposed use of MBE, FBE and CSB sub-consultants on the project, which evidences the Proposer’s good-faith effort to obtain the participation of certified sub-consultants. The Proposer shall submit the completed forms with its proposal and they will be forwarded to the City’s Office of Equal Opportunity for evaluation.

Failure to submit complete schedules may result in the rejection of a proposal

Proposers may obtain a listing of firms certified by the OEO as CSBs, MBEs and FBEs by checking the City’s website at http://www.clevelandohio.gov.

On the home page, select “Office of Equal Opportunity” from the drop-down menu of City departments. On the Office of Equal Opportunity page, you will find a selection in the left-hand column for “CSB/MBE/FBE Registry”.

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

Proposers are responsible for obtaining the most current list and for contacting potential CSB/MBE/FBE sub-consultants. The City assumes no responsibility for matching prime consultants with qualified, certified MBE, FBE, and/or CSB sub-consultants.

The City Office of Equal Opportunity will monitor participation of MBE, FBE, and/or CSB sub-consultants throughout the duration of the engagement or project. The successful Proposer, as contractor, will be responsible for providing the OEO with all information necessary to facilitate this monitoring.

The Cleveland Area Business Code, any Regulations promulgated under the Code, and the OEO Notice to Bidders & Schedules are, by this reference, incorporated in and made part of this solicitation and any resulting contract as fully as if written in it or attached.

The successful Proposer, as contractor, will be required to comply with all terms, conditions, and requirements imposed on a “contractor” in the following Equal Opportunity Clause, Section 187.22(b) of the Cleveland Codified Ordinances, and shall make the Clause part of every subcontract or agreement entered into for services or goods and binding on all persons and firms with which the Proposer may deal, as follows: No Contractor shall discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. Contractors shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. As used in this chapter, “treated” means and includes without limitation the following: recruited whether by advertising or other means; compensated, whether in the form of rates of pay or other forms of compensation; selected for training, including apprenticeship, promoted, upgraded, demoted, transferred, laid off and terminated. Contractors shall post in conspicuous places available to employees and applicants for employment, notices to be provided by the hiring representative of contractors setting forth the provisions of this nondiscrimination clause.

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

3. Anticipated Proposal Schedule

Public Safety anticipates it will - but neither promises nor is it obligated to - process proposals received according to the following schedule:

Event Dates/Deadlines Issue Request For Proposals August 5, 2026 Deadline for Submitting Questions

August 20, 2026

Deadline for Submitting Proposal

September 7, 2026

VI. Qualification for Proposal

Each Proposer, regardless of the form of its business entity, must meet the following requirements. Failure to meet all requirements may be cause for rejection of a proposal. If Proposer is a partnership or a joint venture, at least one general partner or constituent member must meet the requirements. Each Proposer must:

• Background, qualifications, and experience of the firm has a minimum of 5 continuous years of experience with Gun Violence Detection Technology Systems, Automated License Plate Reader systems, Drone as a First Responder -UAS Drone Systems

• The Proposer demonstrates the ability to provide solutions for Government/Municipalities.

• Submit with its proposal at least three (3) written, verifiable, Government/Municipality references dated within the last five years from clients for which the Proposer has rendered services substantially similar to those sought by this RFP. Proposer is required to provide the names, contact, and a brief project scope for each of the references.

Insurance: The successful Proposer, at its expense, shall at all times during the term of the contract resulting from this RFP, maintain the following insurance coverage. The insurance company (‘ies) providing the required insurance shall be authorized by the Ohio Department of Insurance to do business in Ohio and rated “A” or above by A. M. Best Company or equivalent. The Successful Proposer, as contractor, shall provide a copy of the policy or policies and any necessary endorsements, or a substitute for them satisfactory to and approved by the Director of Law, evidencing the required insurances upon execution of the contract.

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

i. Professional liability insurance with limits of not less than $1,000,000.00 for each occurrence and subject to a deductible for each occurrence of not more than $50,000.00 per occurrence and in the aggregate, and if not written on an occurrence basis, shall be maintained for not less than two

(2) years after satisfactory completion and written acceptance of the services under the contract.

ii. Workers’ compensation and employer’s liability insurance as provided under the laws of the State of Ohio.

iii. Statutory unemployment insurance protection for all of its employees.

Such other insurance coverage(s) as the City may reasonably require.

VII. Proposal Contents

Each technical proposal shall include the following parts in the below order. Please separate and identify each part by tabs for quick reference. Each proposal should be organized so as to facilitate its evaluation.

The technical proposal Shall Be No Longer Than 75 Single-Sided Printed Pages, excluding appendices.

Page size shall be 8.5 x 11 inches. Font size shall be no less than 12 pt. Tabs, dividers, and appendices are excluded from the page count.

The technical proposal response shall consist of the following sections:

Section 1: Cover Letter and Executive Summary The Executive Summary should provide a complete and concise summary of Proposer’s experience and ability to meet the requirements of this RFP. The summary should be organized so it can serve as a stand-alone summary apart from the remainder of the proposal.

Section 2: Profile

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

The Proposer will provide a profile of its organization and all other sub-consultants who will be providing services. At a minimum, the Proposer will provide the following information:

• Number of years in business

• Number of years involved with services as proposed

• Total number of employees

• Number of signed contracts in progress

Section 3: Qualifications Each Proposer should state in detail its qualifications, and experience, and how its services are unique and best suited to meet the requirements and intent of this RFP. This should include the qualifications of sub-consultants included in the proposal. Proposer may include as much information as needed to differentiate its services and product(s) from other Proposer’s. At a minimum, please include the following:

A. Staffing: Qualifications must include resumes and description of organizational and staff experience including the Project Manager and key technical staff proposed for the project. Additional resumes are not required unless that resource will likely play a key role in the project.

B. Organizational and Staff Experience: Proposer must describe their qualifications and experience of the organization as a whole to perform the work described in this RFP. Information about experience should include direct experience with the specific subject matter demonstrating a technical strength in network infrastructure. Relevant experience must be associated with projects completed not more than five years prior to the date of this RFP.

Section 4: List of Representative Projects Provide a list of at least three similar projects that the Proposer has successfully completed within the last five years.

Provide at least three client references (verified name and telephone number) of someone closely familiar with each project and your firm's performance.

Each project description shall be presented in the format consistent with the table below.

P R O J E C T N A M E A N D D E S C R I P T I O N

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

Agency & Department:

Address:

Point of Contact Verified Telephone Number for Contact ________System Overview/Date of Contract/Date System was fully Operational

Section 5: Project Management Approach/Project Methodologies

A. Describe your Methodologies you will employ on this project to complete the Intelligence Led Policing Initiative. Describe and/or provide examples of the Deliverables requested in the Scope of Services.

B. Provide a detailed project work break down structure to include tasks, subtasks, timeline, milestones, work efforts and resource assignments.

C. Define the technical approach and document project deliverables to address the requirements outlined in the scope.

Section 6: Financial Statements Any financial statements that would be required will be requested only from those Proposers that are “short-listed”.

Fee Proposal: Proposer should submit its fee proposal for each service in a separately sealed envelope clearly marked on the outside.

There is no limit to the number of pages submitted as part of the fee proposal.

Proposers are required to provide a complete fee proposal of all equipment, hardware, software, maintenance, implementation, and training for the proposed Parking Management System.

All costs are to be expressed in unit cost and total cost to the City. One-time charges, software modifications charges and conversion charges must be detailed. Any additional charges above the annual maintenance costs should be listed in detail.

Proposers should differentiate all costs clearly so that they may be properly evaluated without interpretation.

Proposer shall provide a description of any other cost the City might expect to pay.

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This request for proposal (RFP) document is the property of the City Of Cleveland. It contains certain information about the business of

1. Required City Forms

Proposer shall complete, execute, and return with its fee proposal the following documents:

• Cleveland Area Business Code – Notice to Bidders & OEO Schedules;

• Federal Form W-9 including Taxpayer Identification Number;

• Non-Competitive Bid Contract Statement for Calendar Year 2026;

• Northern Ireland Fair Employment Practices Disclosure.

https://www.clevelandohio.gov/CityofCleveland/Home/Government/CityAgencies/Finance/Purchase sSupplies/VendorInformation

VIII. Proposal Evaluations

Proposals shall be evaluated based on the following criteria (not listed in order of importance):

• Proposer experience and technical strengths – 25%

• Proven successful past performance on similar projects – 10%

• Qualification and experience of project staff – 5%

• Oral Presentation and System demonstrations – 60%

Fees will not be considered in the technical evaluation. Proposals shall be evaluated first on qualifications and technical merit. Once rankings are established, the fee submittals shall be considered.

A firm’s involvement in any current litigation with the City may be taken into account during proposal evaluation.

The ratings are not intended or to…