Intake_Doc_Construction_Inspection_On-Call.docx

REQUEST FOR QUALIFICATIONS

2025-RFQ-XXXX

On-Call Construction Management and Road Construction Inspection Services Pierce County 930 Tacoma Avenue S Tacoma, WA 98402

RELEASE DATE: May 5, 2025 DEADLINE FOR QUESTIONS: May 20, 2025 RESPONSE DEADLINE: May 23, 2025

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Current Solicitations | Pierce County, WA - Official Website Request For Qualification #2025-RFQ-XXXX Title: On-Call Construction Management and Road Inspection Services

Pierce County

REQUEST FOR QUALIFICATION

On-Call Construction Management and Road Construction Inspection Services

Introduction Scope of Work Submittal Information RFQ General Terms and Condition Evaluation Federal Terms & Conditions Vendor Questionnaire Text Area

Attachments:

A - Combined Federal Contract Provisions B - Certification of Nonsegregated Facilities and Non-Collusion & Debarment Affidavit C.- Sample E-Verify Form D - Professional Services Agreement Sample

Introduction Summary Pierce County will select a qualified consultant who is qualified in providing Construction management and road construction inspection services.

Selection shall be based on qualifications where price is not a factor in compliance with the requirements of 49 USC § 47107(a) (17) and 2 CFR §200.320, as amended. Qualifications based procedures require that a contract for Architectural/Engineering (A/E) Services be awarded pursuant to a fair and open selection process based on the qualifications of the firms.

Funding for the work may be from County, State, or Federal sources or a combination of such sources. All work in which Federal funds are involved must comply with current Federal Highway Administration (FHWA) and/or Washington State Department of Transportation (WSDOT) requirements, including those in the WSDOT “Local Agency Guidelines” (LAG Manual).

Pierce County is not obligated to use the selected consultant for all phases and separate consultant agreements may be considered for each phase.

The intended method of compensation will be a Cost-Plus Fixed Fee. Estimated Value of Resulting Contract: Range $500,000 to $750,000.

Contact Information Susan Holdener Construction Contract Supervisor 2702 S 42nd Street Suite 109 Tacoma, WA 98409

Email: susan.holdener@piercecountywa.gov Phone: 253-798-7172

Department:

Office of the County Engineer Department Head:

Brian Stacy, P.E.

Acting Planning and Public Works Director Timeline

Scope of Work Scope of Work

Provide field construction inspection services and other tasks as necessary to document and monitor the progress of Pierce County Road construction projects. Consultant must have a working knowledge of the WSDOT Standard Specifications for Road, Bridge and Municipal Construction and be able to perform complex technical work in the fields of civil engineering, surveying and inspection. The following tasks will be required to complete, as well as other tasks as assigned, in accordance with the WSDOT Standard Specifications:

· Conducts on-site inspections or performs the inspection of materials and projects for contract compliance.

· Ensure all reports and documents are completed in a timely manner and contain sufficient information to ensure work is being completed in compliance with the Contract Documents.

· Prepare daily inspection reports recording the construction contractor’s operations as actually observed by the Consultant, including quantities of work completed that day, contractor’s equipment and crews, and other pertinent information.

· Observe and report the technical conduct of the daily construction activities including materials and workmanship and monitor for adherence to the Contract Documents. Advise the County of any non‐conforming work observed.

· Collect and calculate delivery tickets for materials delivered to the site.

· Conduct and attend weekly meetings and prepare meeting minutes.

· Take digital photographs during construction.

· Coordinate with County provided material testing laboratories, material testing.

· Reviews plans, specifications or engineering reports for conformance to pre-established Pierce County Standards.

· Other tasks as assigned.

Additional services may include the following:

· Prepare inspector as‐built drawings, coordinate with the contractor for project record drawings.

Submittal Information 2025-RFQ-062, Construction Management and Road Inspection Services Submittal Checklist For proposals to be considered the following must be included in your submittal:

· A letter of interest from the prime consultant/contractor, signed by the principal professional intended to lead the project effort. The letter needs to include contact information, number of years the consultant/contractor has been in business under current or previous names or additional assumed business names. Provide similar information concerning each subcontracted contractor The name and resume of key individual who would be assigned to this project and an individual assigned to back up the key person in their absence, together with similar information for each individual to be provided under any subcontract.

· Your approach to this type of work and explain how you have the experience, qualifications, size, and resources to provide the services listed in the scope of work. Please include your knowledge of WSDOT Standard Specifications for Road, Bridge and Municipal Construction.

· The name and brief resume of the key individual(s) who would be assigned to this contract and an individual assigned to back up the key person in their absences, together with similar information for each individual to be provided under any subcontract.

· A proposal that outlines your firm approach to the work, capacity, and availability, as well as any additional services or procedures of benefit to the County not specifically required by this Request for Qualifications, which the Consultant offers to provide.

· The name and title of the person authorized to execute a contract on behalf of the firm.

· The caption, cause number, Court, Counsel, and general summary of any litigation pending, or judgment rendered within the past three (3) years involving the firm. (if applicable)

· A statement outlining any proposed exceptions to the County’s requirements or requested clarifications to the requirements, including any exceptions to the terms of the County’s Professional Services Agreement, a sample of which is attached hereto as “Attachment C” Firms should understand, however, that the County is typically unwilling to change the terms of its standard Services Agreement and a firm’s inability to agree to those standard terms may be a basis for the County to instead negotiate with one or more other firms.

· Submittal of Certification of Nonsegregated Facilities and Non-Collision &Debarment Affidavit attachment "B"

· References listing customers with contracts for similar services.

· Acknowledgement (via the County's eProcurement Portal) of each addendum issued. (if applicable) By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Contractor pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Contractor. The Contractor shall not copyright, or cause to be copyrighted, any portion of said items submitted to the County because of this solicitation.

Each proposal shall be submitted to Pierce County by electronically uploading the proposal via Pierce County’s Procurement Portal Current Solicitations | Pierce County, WA - Official Website Only electronic submittal via the County's eProcurement Portal shall be accepted. No hard copies, emails or fax submittals are acceptable.

Submittal Format Please use the following as a guideline to format your qualifications:

· Font Size: Please fonts no smaller than 11 points

· Format: for Pierce County to adequately compare and evaluate qualification objectively, each response to specific requests and criteria should be clearly labeled.

· Page Count: Maximum qualifications length should not excess 20 pages - NOT including title page, letter of interest (cover letter), table of contents, resumes and required forms.)

These requirements are in addition to any other requirements identified herein.

Procurement Documents & RFQ's Holder List BIDDERS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the FOLLOWER'S list in the County's Procurement Portal. Notifications for bid updates, addendum and other bid information will be sent to all bidders who register on the Pierce County eProcurement Portal.

Procurement Questions All questions must be submitted within the County's Procurement Portal, under the Questions and Answer Section not later than 3:30 am on Tuesday, May 20, 2025. Bidders must be registered in the Procurement Portal software to submit questions, receive addenda, notifications and ultimately submit a proposal.

Proposals must be received by the Procurement & Contract Services and the Finance Department before 3:30 pm on Friday, May 23, 2025. The proposer is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals.

Expected Term of Resulting Agreement The initial contract period is anticipated to be for 24 months The County has the option of renewing for an additional three years after initial contract is executed. The actual schedule will be negotiated with the selected firm based on consultant and agency staff availability and finalized scope of work.

Evaluation and Award Process An evaluation team will review the SOQ and evaluate all responses received based upon the criteria listed herein. The County may request clarifications or additional information, if needed. A selection may be made based on the Firms and initial evaluation criteria alone or the firms determined to be most qualified through the initial evaluation phase may be interviewed and the final determination will also consider reference checks and interviews.

The County intends to select the Consultant who represents the most qualified team (or teams, as determined by the evaluation team) to Pierce County and begin the negotiation and award process based on the evaluated scores.

Selected Consultant will be invited to enter contract negotiations with the County. Should the County and the selected consultant not reach a mutual agreement, the County will terminate negotiations and move to the next highest ranked consultant and proceed with negotiations.

Selected Consultant(s) will be asked to provide the following for negotiation:

A. Per Employee Direct Labor Rates B. Provide the most recent audit of the firm received from WSDOT or a State or Federal agency that can establish the overhead rate.

C. Subcontractors (if used) fully burdened, per-employee labor rates direct labor rates (if available). If subcontractors are on an ad hoc basis no rates needed.

The County reserves the right to accept or reject any or all submitted RFQs, and to waive as informalities any irregularities, and to contract as the best interest of the County may require. The County also may reject RFQs that are non-responsive or that are submitted by non-responsible firms.

RFQ General Terms and Condition Pierce County expressly reserves the following rights.

A. To waive any and/or all irregularities in the proposals submitted.

B. To reject any or all proposals or portions thereof.

C. To base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.

D. To make the award to any vendor or combination of vendors whose proposal(s), in the opinion of the County, is in the best interest of the County.

Pierce County will not accept late proposals. Pierce County may return unopened any proposal or modification received after the hour and date specified.

Reimbursement The County will not reimburse proposers for any costs involved in the preparation and submission of responses to this RFQ or in the preparation for and attendance at subsequent interviews.

Title VI Compliance Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Public Records and Proprietary Material Proposals submitted under this Solicitation will be considered public documents and, with limited exceptions, will become public information and may be reviewed by appointment by anyone requesting to do so following the conclusion of the evaluation, negotiation, and award process. This process is concluded when a signed contract is completed between the Pierce County and the Proposer. If a firm considers any portion of its response to be protected under the law, the vendor shall clearly identify each such portion with words such as “CONFIDENTIAL,” “PROPRIETARY” or “TRADE SECRET” on each page for which the protection is sought. If a request is made for disclosure of such portion, Pierce County will notify the vendor of the request.

Contract Compliance for Professional, Technical, Supply or Services It is the policy of Pierce County to foster an environment that encourages economic growth and diversification, business development and retention, increases competition and reduces unemployment. In support of that policy, Pierce County reaffirms its commitment to maximize opportunities in public contracting for all contractors including minority and women owned business enterprises.

Proposers are encouraged to utilize qualified, local businesses in Pierce County and Washington State where cost effectiveness is deemed competitive. In addition, Proposers are encouraged to subcontract with firms certified by the Washington State Office of Minority and Women’s Business Enterprises (MWBE).

A. MWBE DIRECTORY ASSISTANCE

1. A directory of MWBE firms is published quarterly by the Washington State Office of Minority and Women’s Business Enterprises (OMWBE). Copies of the directory are available from the State OMWBE (360-753-9693) or may be viewed at the Planning and Public Works Department, 2702 S 42nd St Suite 109, Tacoma 98409, and the Tacoma Public Library, 1102 Tacoma Avenue South, Tacoma, 98402. Contact the Contract Compliance Office for additional information at (253) 798-7250.

B. EQUAL EMPLOYMENT OPPORTUNITY:

1. Upon execution of this contract, the Contractor shall comply with the Equal Employment Opportunity requirements set forth below. The Contractor shall not violate any of the terms of Chapter 49.60 of the Revised Code of Washington, Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or local law or regulation regarding nondiscrimination.

2. No person or firm employed by the Contractor shall be subject to retaliation for opposing any practice made unlawful by Title VII of the Civil Rights Act, the Age Discrimination in Employment Act (29 U.S.C. 621 et seq.), the Equal Pay Act (29 U.S.C. 206(d), the Rehabilitation Act (29 U.S.C. 791 et seq.), the Americans with Disabilities Act of 1990, or for participating in any stage of administrative or judicial proceedings under those statutes.

3. The Contractor shall take all reasonable steps to ensure that qualified applicants and employees shall have an equal opportunity to compete for advertised or in-house positions for employment. Applicants and employees shall be treated fairly without regard to race, color, religion, sex, age, disability, or national origin. Equitable treatment shall include, but not be limited to employment, upgrading or promotion, rates of pay increases or other forms of compensation, and selection for training or enrollment in apprenticeship programs.

Evaluation Phase 1

In a narrative, identify the team (to include working titles, degrees, certificates, and licenses), describe the roles and responsibility of each team member (including subconsultants, if applicable), and how each team member will contribute to the successful completion of the scope of work of the overall contract. Describe the team’s experience and capacity for providing the services being requested. Describe how team members meet or exceed the preferred experience being requested in this RFQ.

· Provide an organizational chart demonstrating the relationships and hierarchy of the team described above. Identify individuals by name, position, discipline, and contractor. Identify key backup personnel.

· Resumes of the team members may be included as an appendix. Resumes are to be limited to one single-sided, letter-size page for each team member. Resumes exceeding this limit will not be reviewed.

· Previous recent (within the last five years) experience providing Construction Inspection services and Construction management utilizing the WSDOT Standard Specifications for Roads, Bridges, and Municipal Construction.

(40% of Total)

Describe the team’s general approach, methodology and goals for accomplishing the various services outlined in the Scope of Services section for providing the requested services. Approach should include information on:

· General information for supporting the services at Pierce County as outlined in the Scope of Services.

· Demonstrate the team’s familiarity with the applicable standards, procedures, and regulations required to complete the requested services.

· Innovative offerings

· Acknowledgement that the Contractor accepts the general terms and conditions set forth in the Local Agency A&E Professional Services Cost-Plus Fixed Fee Consultant Agreement.

· Communication Plan: Describe the flow of information and project communications with team members, the County’s project manager, and various stakeholders.

· QC/QA: Explain the Quality Control and Quality Assurance program for the requested services.

(40% of Total)

Statement of Qualification will be evaluated on the following criteria:

· Formatting and layout.

· Spelling and grammatical accuracy.

· Legibility of figures and chart information.

· Coherent and logical flow of written responses.

· Completeness

(5% of Total)

Phase 2

Pierce County may interview the top ranked from the evaluation list. If interviews are conducted, rankings of the firms shall be determined by Pierce County using the combined results of interviews and proposal submittals.

Pass / Fail

Federal Terms & Conditions Federal Terms and Conditions

1. Without limitation as otherwise set forth in this Agreement, Subrecipient shall comply with all relevant Catalog of Federal Domestic Assistance (CFDA) Listing Requirements, as amended, and supplemented. Specifically, but not by way of limitation, CFDA 21.027 has the following policy requirements:

1.1. 31 CFR Part 35, as amended by the Interim final rule published May 17, 2021, at 26786 FR Vol. 86, No. 93; or otherwise subsequently amended by Final Rule.

1.2. 2 CFR Part 200, including Subparts B through F

1.2.1. Additional Information: The following 2 CFR Policy requirements also apply to this assistance listing: 2 CFR Part 25, Universal Identifier and System for Award Management; 2 CFR Part 170, Reporting Subaward and Executive Compensation Information; and 2 CFR Part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement). The following 2 CFR Policy requirements are excluded from coverage under this assistance listing: For 2 CFR Part 200, Subpart C, the following provisions do not apply to the SLFRF program: 2 CFR § 200.204 (Notices of Funding Opportunities); 2 CFR § 200.205 (Federal awarding agency review of merit of proposal); 2 CFR § 200.210 (Pre-award costs); and 2 CFR § 200.213 (Reporting a determination that a non-Federal entity is not qualified for a Federal award). For 2 CFR Part 200, Subpart D, the following provisions do not apply to the SLFRF program: 2 CFR § 200.308 (revision of budget or program plan); 2 CFR § 200.309 (modifications to period of performance); CFR § 200.305 (b)(8) and (9) (Federal Payment).

2. Without limitation as otherwise set forth in this Agreement, Subrecipient shall ensure that any procurement involving funds authorized by this Agreement complies with all applicable federal, state, and local laws and regulations, including but not limited to, 2 CFR 200.318 through 200.327, as well as Appendix II to 2 CFR Part 200 (entitled “Agreement Provisions for Non-Federal Entity Contracts Under Federal Awards”).

Vendor Questionnaire Proposal * Upload Proposal *Response required

WILL INCLUDE EXAMPLE OF Pierce County Agreement.

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