Insurance_Requirements.pdf
PDF 80 KB Posted
- Solicitation number
- 2025-RFP-00128
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is a Vendor Insurance Requirements document issued by the City of Santa Monica establishing mandatory insurance coverage and verification protocols for vendors performing work under city contracts. The document specifies that vendors must procure and maintain Commercial General Liability (CGL) insurance on an occurrence basis with minimum limits of $1,000,000 per occurrence, covering bodily injury, property damage, and personal and advertising injury. The City of Santa Monica, its officers, officials, employees, and volunteers must be named as additional insureds on the CGL policy using Insurance Services Office Form CG 20 10 11 85 or broader equivalent coverage. All insurance policies must include provisions establishing the vendor's coverage as primary with respect to city entities, require notice of cancellation before coverage is terminated, and include a waiver of subrogation in favor of the City. Vendors must furnish original certificates of insurance and amendatory endorsements or applicable policy language to the City before work commences, and the City reserves the right to request complete, certified copies of all required insurance policies and endorsements at any time.
Insurance providers must maintain a current A.M. Best rating of no less than A:VII unless otherwise approved by the City of Santa Monica. Vendors are responsible for requiring and verifying that all subcontractors maintain insurance meeting the same requirements outlined in the document, with any exceptions requiring written approval from the City's Risk Manager. This insurance requirement applies to the City of Santa Monica's Farmers Market Prepared and Pre-packaged Food Vendors contract for weekend farmers markets, including the Saturday Pico Market at Virginia Avenue Park and Sunday Main Street Market, located in California.
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Text version
Vendor Insurance Requirements and Verifications
Vendor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, employees or subcontractors.
Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering GCL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury, with limits of no less than $1,000,000 per occurrence.
If the Vendor maintains higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to coverage for the higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Monica.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status: The City of Santa Monica, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Vendor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Vendor’s insurance at least as broad as Insurance Services Office Form CG 20 10 11 85.
Primary Coverage: For any claims related to this Agreement, the Vendor’s insurance shall be primary as respects the City of Santa Monica, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of the Vendor’s insurance and shall not contribute with it.
Notice of Cancellation: Each insurance policy required herein shall state that coverage shall not be cancelled except after notice has been given to the City of Santa Monica.
Waiver of Subrogation: Vendor hereby grants to the City of Santa Monica a waiver of any right of subrogation which any insurer of said Vendor may acquire against the City of Santa Monica by virtue of payment of any loss.
Vendor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Santa Monica has received a waiver of subrogation endorsement from the insurer.
Insurance is to be placed with insurers with a current a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of Santa Monica.
Verification of Coverage
Vendor shall furnish the City of Santa Monica with original certificates and amendatory endorsements or copies of the applicable policy language providing the insurance coverage required herein. All certificates and endorsements are to be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents shall not waive the Vendor’s obligation to provide them. The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at any time.
Subcontractors
Vendor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. All exceptions must be approved in writing by the Risk Manager.
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