Farmers_Market_Prepared_and_Pre-packaged_Food_Vendors_Main_Street_and_Pico_Markets.pdf

CITY OF SANTA MONICA

FARMERS MARKET PREPARED AND PRE-PACKAGED FOOD

VENDORS MAIN STREET AND PICO MARKETS

Economic Development

RELEASE DATE: March 9, 2026

DEADLINE FOR QUESTIONS: March 19, 2026

RESPONSE DEADLINE: April 6, 2026, 3:00 pm

APPROVED FOR ADVERTISEMENT

City of Santa Monica

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

Table of Contents

1. Introduction

2. Term

3. Scope of Work

4. Questions and Answers

5. Vendor Questionnaire

6. Evaluation Criteria

7. Award Process

8. Terms & Conditions

Attachments:

A - Proposer Checklist

B - Vendor Participation Agreement

C - Insurance Requirements

D - City of Santa Monica Fair and Festival General Requirements and Guidelines

E - Bag Ban Summary and Ordinance

F - Santa Monica Farmers Market Rules, Regulations and Policy Guide

G - Health Code Requirements for Community Events in LA County

H - Santa Monica Disposable Food Service Ware Ordinance

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

1 Introduction

1.1 Summary

This RFP is for prepared and pre-packaged food vendors for the weekend farmers markets: Saturday Pico Market at Virginia Ave. Park and Sunday Main Street Market.

The City of Santa Monica (the "City") Farmers Market is seeking applications from qualified persons or firms to provide prepared or pre-packaged food/beverage in the ancillary or "community event" section of its Certified Farmers Markets.

1.2 Background

Established July 15, 1981, the Santa Monica Farmers Market (SMFMS) and accompanying programs are committed to promoting healthy eating and sustainable agriculture in California by providing fresh agricultural products directly from small farms to urban customers, thereby building community and preserving California farmland.

Weekly, the City oversees the operation and management of four Certified Farmers Markets. The Santa Monica Farmers Markets operate four year-round weekly markets and are among the most well-known markets in California. The weekend Pico and Main Street Markets, which are well visited by the local communities and are a fun gathering of agricultural, food and retail for people to visit with family and friends to shop and eat.

Santa Monica Farmers Market strives to maintain high standards of quality and customer service by carefully balancing the mix of products available at the markets.

Prepared and pre-packaged foods are offered to support the markets’ core mission of promoting sustainable agriculture and healthy eating, while adding value and fostering community. Prepared and pre-packaged food vendors should offer a variety of high-quality foods that provide the best value and selection for customers, complement the current local offerings and are unique.

1.3 Contact Information

Any inquiries or requests regarding this procurement should be submitted via OpenGov. Other City officers, agents, employees or representatives do not have authority to respond on behalf of the City. Contact with unauthorized City personnel during the selection process may result in disqualification.

Project Contact:

Kym Otterstedt Farmer's Market Coordinator II 1685 Main Street, Mail Stop 12 Santa Monica, CA 90401

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

Email: kym.otterstedt@santamonica.gov Phone: (424) 280-2629 Procurement Contact:

Tina Saloutos Principal Buyer 1685 Main St Santa Monica, CA 90401 Email: tina.saloutos@santamonica.gov Phone: (310) 458-8281 Department:

Economic Development

Department Head:

Jennifer Taylor Economic Development Division Manager

1.4 Timeline

Proposal Calendar

The following is a list of key dates:

Release Project Date March 9, 2026

Question Submission Deadline March 19, 2026, 3:00pm

Question Response Deadline March 26, 2026, 3:00pm

Proposal Submission Deadline April 6, 2026, 3:00pm

2 Term

The City is inviting proposals from qualified persons or firms for a firm-fixed contract for an initial term of one (1) year, with four (4) options for renewal of one (1) year each, to be exercised at the City’s sole discretion.

3 Scope of Work mailto:kym.otterstedt@santamonica.gov tel:(424)280-2629 mailto:tina.saloutos@santamonica.gov tel:(310)458-8281

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

3.1 Scope of Work

Vendor shall provide prepared and/or prepackaged food services at a Santa Monica Farmer's Market location (Main Street and/or Pico Market)

General requirements:

1. Prepared and pre-packaged foods vendors should offer:

a. A variety of high-quality foods that provide the best value and selection for customers,

b. Complement the current local offerings and are unique.

2. Prepared and pre-packaged foods that duplicate existing product offerings sold as processed agricultural products in the agricultural section of the farmers markets may not be considered. These include but are not limited to:

a. Juices,

b. Jams and jellies,

c. Salsa,

d. Pickles,

e. Shelled nuts,

f. Nut butters,

g. Oils,

h. Milks,

i. Cheeses and processed dairy products,

j. Dried fruits and

k. Dried meats

Proposers have the option to apply for one or both markets at the locations indicated above.

3.2 Specifications

A. Specifications

1. Rates, fees and billing policies are set forth in the Santa Monica Farmers

Market Rules, Regulations and Policy Guide (Attachment F). Fees are subject to change as determined by market management. Stall Fees listed are per market attended.

2. Prepared and pre-packaged food vendor stall fees per market attended are equal to 12% of gross daily sales paid to the City of Santa Monica. In addition to the stall fee vendors pay a legislative fee for each market attended, which is remitted to the California Department of Food and Agriculture (CDFA) for the administration and regulation of Certified Farmers Markets. Stall fees are determined by the CDFA and will be charged accordingly.

3. Public Health Requirements and Permits for SMFMS require all selected prepared food vendors to produce, package, store and/or clean their products in a Certified Commercial Kitchen.

4. Selected vendors will be responsible for providing and maintaining all equipment necessary to operate their business including canopies, propane, Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets cooking and cleaning equipment, extension cords, etc. as well as overseeing daily operation, management and customer satisfaction at their booth.

a. A three-compartment sink will be made available for use by vendors at the

Pico and Main Street Markets.

5. Some stall spaces may not allow for parking within the market. In this case, vendors will off load and park vehicles in designated off-site locations.

Vendors and employees shall not park adjacent to the market at meters or in the neighborhood. Vendors are required to maintain selling spaces in a clean, safe and sanitary manner during the course of the market, including protecting the pavement from drips from vehicles and/or food prepared or sold in the stall space. Vendors are responsible for bagging and placing trash in appropriate dumpsters and disposing of wastewater (from sampling set up, handwashing or cooking) in the sewer system or transporting offsite at market close. Wastewater may not be dumped in the street, planters or storm drains.

B. NOT PERMITTED:

1. Single-use disposable containers intended for serving or transporting prepared, ready-to-eat food or beverages including cups, plates, trays, bowls, hinged or lidded containers, straws, cup lids and utensils must all be recyclable or compostable. Bioplastics are not permitted per the City of Santa Monica Disposable Food Service Ware ordinance.

2. GMO (Genetically Modified Organism) products are strictly prohibited at Santa Monica Farmers Markets

3. No Pre-emptive use of antibiotics or hormones to promote growth (prohibited)

3.3 Vendor Requirements

A. Regulatory Compliance

1. Vendors and their employees are responsible for knowledge of and compliance with the following (links to documents will be included in the application for your review):

i. Santa Monica Farmers Market Rules, Regulations and Policy Guide (Attachment F)

ii. Health Code Requirements for Community Events in Los Angeles County (Attachment G)

iii. City of Santa Monica Fair and Festival General Requirements and Guidelines (Attachment D)

iv. City of Santa Monica Bag Ban Summary and Ordinance (Attachment E)

v. City of Santa Monica Disposable Food Service Ware Ordinance (Attachment H)

B. If awarded, Awardee must obtain and present applicable documentation which may include, but is not limited to:

i. Community Event / Seasonal Event Permit issued by Los Angeles County Public Health

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

ii. Public Health Operating Permit for the permitted food facility where ingredients are stored and where equipment is cleaned and stored

iii. Permitted Food Facility sharing agreement (if applicable)

iv. Certificate of Insurance (required if selected)

v. Board of Equalization Permit (required if selected for taxable products).

This section is open to non-farmers to provide ambience and customer service to patrons and as a commercial opportunity for food businesses.

This application is not for Cottage Food vendors, or for foods made in a home kitchen.

4 Questions and Answers

Vendor Queries Due Questions must be submitted online in the “Q&A” tab. The City will only accept or respond to questions submitted through the online vendor portal.

One question per submittal. (This does not mean one question per vendor.) Submittals containing multiple questions will not be answered.

5 Vendor Questionnaire

5.1 Proposal

5.1.1 Letter of Transmittal*

Please upload your letter of Transmittal as a PDF here. Make sure to include the following items.

A. Identify the submitting organization;

B. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized by the organization to contractually obligate the organization;

C. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized to negotiate the contract on behalf of the organization;

D. Identify the names, titles, telephone and fax numbers, and e-mail addresses of persons to be contacted for clarification;

E. Be signed by the person authorized to contractually obligate the organization;

F. Acknowledge receipt of any and all amendments to this RFP.

*Response required

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

5.1.2 Qualifications*

Provide a brief summary of your company’s history, its capabilities, and its recent relevant experience (last five years). Also, describe your demonstrated experience with similar projects and qualification including professional licenses and certifications.

*Response required

5.2 Other Required Responses

5.2.1 Business License Requirements

WHO NEEDS A BUSINESS LICENSE?

1. Is this vendor physically located in the City of Santa Monica?

Yes (Vendor must have a City of Santa Monica business license - contact the Business License unit for the appropriate forms. Skip question 2 & continue to “ADDITIONAL REQUIREMENTS” section below)

No (Continue to the next question)

2. Does this vendor physically come into the City of Santa Monica to conduct business and/or make deliveries?

Yes(Vendor must have a City of Santa Monica Out-of City Business License. contact the Business License unit for the appropriate forms. Continue to “ADDITIONAL REQUIREMENTS” section below)

No(STOP, no license needed)

ADDITIONAL REQUIREMENTS:

If this vendor is located in or comes into the City of Santa Monica to conduct business, in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, they will be required to have insurance (see agreement for descriptions).

The business license documentation is only required from the successful Proposer.

5.2.2 Notice Regarding Disclosure of Contents of Documents*

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica (City) shall become the exclusive property of the City. All proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act, or otherwise by law, the

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

☐ Please confirm

*Response required

5.2.3 Oaks Initiative*

CITY OF SANTA MONICA OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING

DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY

OF SANTA MONICA

Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

• OAKS_INITIATIVE_FORM.pdf

• OAKS_INITIATIVE_FORM_-_Exam...

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Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

5.2.4 Living Wage Ordinance Certification*

CITY OF SANTA MONICA LIVING WAGE ORDINANCE

Certification for Providers of Services to the City of Santa Monica (Fiscal Year 24/25 – July 1, 2024 through June 30, 2025)

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY

OF SANTA MONICA IN EXCESS OF $54,200

The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $20.32 for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.

An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.

Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

Please direct any questions to:

City of Santa Monica Finance Department Attention: Living Wage Compliance Section 1685 Main Street, Mail Stop 09 Santa Monica, CA 90401

You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.

• FY24-25_Living_Wage_Certifi...

*Response required

5.2.5 Certificate of Compliance*

Please upload your completed Certificate of Compliance document here.

• Certification_of_Compliance...

*Response required https://government-project.s3.us-west-2.amazonaws.com/47043/8e7ba9f7-a1f5-4c1c-b018-a4f082ea4848_FY24-25_Living_Wage_Certification_Fillable.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LIRYOOQW%2F20260309%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260309T220001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG0aCXVzLXdlc3QtMiJGMEQCIF4l8MUUPcHIxBdrLYIKtUh7SfUZI1WPYlfMUHYEpDEyAiAOeNURCH0nAcr%2BBCRTXIdbgb153PfzNqckNURQGmeQliqMBQg2EAIaDDg5MjM2NDY4NzY3MiIMs4mJKPtZZKi9crNEKukEaBNAquGQdUNvBdtdCUOVDumLKHo%2BvtGTRnZ3yU5ZCjdeZ6jU%2BkR0mWlz4eKV%2FxN0RXbZ7v7pvfd0Zk55vQ5e70is1ntEc5Xjwp25wO8AqMPTGn6YAHPokDJNobBFliaA%2BCYQpSuHCrkdQp8%2B3ENzhUF8j9bv9ViP17Ecdonnrp6mhBQFkEa1JMWop043subkZ2wAyWlm1HNEgrZwocqktcvDn6kYKJ%2BUlUTTW1fAlHVo6NrXrX0i96zGyMDxcOTttZwOyqMDZ2RAqBAuZj%2BmwZgHm%2BUa619x%2BYjwOHryHz8C%2FoaE9IWHCsATbihgjeoithynfOUa9lNKHj21oHi%2Fh7sm2Eb2%2BNsTloeAducRtiloBtovIlsupwg9cUu0atu9d%2BrbGkekOajK3%2BbTBzVWr81nJuIKROc3bvBK9ss%2BYcQgWw8fqBNnl1tBnwYk6XkqkxiNndvAxZswg3bfD0AMp3uTUxV0X%2F5dZu5ba0rU02vZ48qII7gyHoVGsRCzk0mqPIRLtb4O2kDnGIladR9hy7orcWjIP4R7xU%2BZBf8JChBMaOG0VItl%2FG996hQ2C8fgcGPVqeB9tbS1Rm1OKAFm8ek1pwWCKvggXVF%2BAVgJRxpbzAKtiVAS0NKjlFCrpregmcrRErDT627h7IP9lLb8Fs2Wy1qvqlq5Ybm3RHxVuhkRadHjss%2Bpoy8MG5jm2qNbXRAu66gl%2BokCrCouHHEmW%2FS71I3%2F%2FfYicpRhuZylCrdr%2FHGAEBOZMM%2BL9JIewRwqbOahuKBugRR%2FcR%2FmWtGwMixUDN%2FL%2B2S8C%2B0adB7DDUmhEm1Kq7h9sswwqvG8zQY6mgGxD%2FYHgPziS4aPzjpNrUAmaOaxcWteVz1fOwH3mI5jHnsZVA9D8yMlxG2YjTCLFDNjWeRyfAWX1fsO0fvJlvZv1C%2BJoNt1%2Flsk9DYFROAXo7ofMIG4TbAU0Md%2BY1BgdkD3IqAzX0BSbtu1cacaLVwYFxQfeHr5B5uGfdf7WVxRbKZAvqkswJcD3qPjtI%2BNbl5ErU9t6trNpt7%2B&X-Amz-Signature=0e0e246c16835718be27842382cbae6da86ddd6586601d0894ac578903f35b79&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22FY24-25_Living_Wage_Certification_Fillable.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/294f31b8-a812-425c-9a19-649387ed2d22_Certification_of_Compliance_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LIRYOOQW%2F20260309%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260309T220001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG0aCXVzLXdlc3QtMiJGMEQCIF4l8MUUPcHIxBdrLYIKtUh7SfUZI1WPYlfMUHYEpDEyAiAOeNURCH0nAcr%2BBCRTXIdbgb153PfzNqckNURQGmeQliqMBQg2EAIaDDg5MjM2NDY4NzY3MiIMs4mJKPtZZKi9crNEKukEaBNAquGQdUNvBdtdCUOVDumLKHo%2BvtGTRnZ3yU5ZCjdeZ6jU%2BkR0mWlz4eKV%2FxN0RXbZ7v7pvfd0Zk55vQ5e70is1ntEc5Xjwp25wO8AqMPTGn6YAHPokDJNobBFliaA%2BCYQpSuHCrkdQp8%2B3ENzhUF8j9bv9ViP17Ecdonnrp6mhBQFkEa1JMWop043subkZ2wAyWlm1HNEgrZwocqktcvDn6kYKJ%2BUlUTTW1fAlHVo6NrXrX0i96zGyMDxcOTttZwOyqMDZ2RAqBAuZj%2BmwZgHm%2BUa619x%2BYjwOHryHz8C%2FoaE9IWHCsATbihgjeoithynfOUa9lNKHj21oHi%2Fh7sm2Eb2%2BNsTloeAducRtiloBtovIlsupwg9cUu0atu9d%2BrbGkekOajK3%2BbTBzVWr81nJuIKROc3bvBK9ss%2BYcQgWw8fqBNnl1tBnwYk6XkqkxiNndvAxZswg3bfD0AMp3uTUxV0X%2F5dZu5ba0rU02vZ48qII7gyHoVGsRCzk0mqPIRLtb4O2kDnGIladR9hy7orcWjIP4R7xU%2BZBf8JChBMaOG0VItl%2FG996hQ2C8fgcGPVqeB9tbS1Rm1OKAFm8ek1pwWCKvggXVF%2BAVgJRxpbzAKtiVAS0NKjlFCrpregmcrRErDT627h7IP9lLb8Fs2Wy1qvqlq5Ybm3RHxVuhkRadHjss%2Bpoy8MG5jm2qNbXRAu66gl%2BokCrCouHHEmW%2FS71I3%2F%2FfYicpRhuZylCrdr%2FHGAEBOZMM%2BL9JIewRwqbOahuKBugRR%2FcR%2FmWtGwMixUDN%2FL%2B2S8C%2B0adB7DDUmhEm1Kq7h9sswwqvG8zQY6mgGxD%2FYHgPziS4aPzjpNrUAmaOaxcWteVz1fOwH3mI5jHnsZVA9D8yMlxG2YjTCLFDNjWeRyfAWX1fsO0fvJlvZv1C%2BJoNt1%2Flsk9DYFROAXo7ofMIG4TbAU0Md%2BY1BgdkD3IqAzX0BSbtu1cacaLVwYFxQfeHr5B5uGfdf7WVxRbKZAvqkswJcD3qPjtI%2BNbl5ErU9t6trNpt7%2B&X-Amz-Signature=321ffccaebeec4ed0a8a51d8e93bc5827180c5c792c4d05e0a489a1ae746c111&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_of_Compliance_Form.pdf%22&x-id=GetObject

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

5.2.6 Non-Discrimination Policy, Debarment Certification & Non- Collusion Declaration*

Please download the below documents, complete, and upload.

• Proposal_Forms_(10).pdf

*Response required

5.2.7 Levine Act Disclosure Form*

Please download the below documents, complete, and upload.

• Levine_Act_Disclosure_Form.pdf

• Disclosure_Form_cover_memo.pdf

*Response required

5.3 Vendor Application

5.3.1 Provide Website and/or Social Media Account*

*Response required

5.3.2 Market Preference*

Please indicate which location you are applying for in order of preference (If there is a location you are not interested in, do not include it in your listing).

There are two markets available:

Saturday Pico (2200 Virginia Ave)

Sunday Main Street (2640 Main Street)

Select all that apply

☐ Saturday Pico (2200 Virginia Ave)

☐ Sunday Main Street (2640 Main Street)

*Response required

5.3.3 Booth Space*

Vendors are typically issued a 10ft x 10ft vendor space. Please indicate if your operations would require additional space, onsite parking, accommodations for a large vehicle, additional equipment or electrical needs.

*Response required

5.3.4 Name and address of permitted Certified Commercial Kitchen that you utilize for storage/preparation*

Public Health Requirements and Permits for SMFMS require all selected prepared food vendors to produce, package, store and/or clean their products in a Certified Commercial Kitchen. This application is not for Cottage Foods, or foods made in a home kitchen.

https://government-project.s3.us-west-2.amazonaws.com/47043/38578718-f7ba-4c5d-ad88-08ae33fdd4f7_Proposal_Forms_%2810%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LIRYOOQW%2F20260309%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260309T220001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG0aCXVzLXdlc3QtMiJGMEQCIF4l8MUUPcHIxBdrLYIKtUh7SfUZI1WPYlfMUHYEpDEyAiAOeNURCH0nAcr%2BBCRTXIdbgb153PfzNqckNURQGmeQliqMBQg2EAIaDDg5MjM2NDY4NzY3MiIMs4mJKPtZZKi9crNEKukEaBNAquGQdUNvBdtdCUOVDumLKHo%2BvtGTRnZ3yU5ZCjdeZ6jU%2BkR0mWlz4eKV%2FxN0RXbZ7v7pvfd0Zk55vQ5e70is1ntEc5Xjwp25wO8AqMPTGn6YAHPokDJNobBFliaA%2BCYQpSuHCrkdQp8%2B3ENzhUF8j9bv9ViP17Ecdonnrp6mhBQFkEa1JMWop043subkZ2wAyWlm1HNEgrZwocqktcvDn6kYKJ%2BUlUTTW1fAlHVo6NrXrX0i96zGyMDxcOTttZwOyqMDZ2RAqBAuZj%2BmwZgHm%2BUa619x%2BYjwOHryHz8C%2FoaE9IWHCsATbihgjeoithynfOUa9lNKHj21oHi%2Fh7sm2Eb2%2BNsTloeAducRtiloBtovIlsupwg9cUu0atu9d%2BrbGkekOajK3%2BbTBzVWr81nJuIKROc3bvBK9ss%2BYcQgWw8fqBNnl1tBnwYk6XkqkxiNndvAxZswg3bfD0AMp3uTUxV0X%2F5dZu5ba0rU02vZ48qII7gyHoVGsRCzk0mqPIRLtb4O2kDnGIladR9hy7orcWjIP4R7xU%2BZBf8JChBMaOG0VItl%2FG996hQ2C8fgcGPVqeB9tbS1Rm1OKAFm8ek1pwWCKvggXVF%2BAVgJRxpbzAKtiVAS0NKjlFCrpregmcrRErDT627h7IP9lLb8Fs2Wy1qvqlq5Ybm3RHxVuhkRadHjss%2Bpoy8MG5jm2qNbXRAu66gl%2BokCrCouHHEmW%2FS71I3%2F%2FfYicpRhuZylCrdr%2FHGAEBOZMM%2BL9JIewRwqbOahuKBugRR%2FcR%2FmWtGwMixUDN%2FL%2B2S8C%2B0adB7DDUmhEm1Kq7h9sswwqvG8zQY6mgGxD%2FYHgPziS4aPzjpNrUAmaOaxcWteVz1fOwH3mI5jHnsZVA9D8yMlxG2YjTCLFDNjWeRyfAWX1fsO0fvJlvZv1C%2BJoNt1%2Flsk9DYFROAXo7ofMIG4TbAU0Md%2BY1BgdkD3IqAzX0BSbtu1cacaLVwYFxQfeHr5B5uGfdf7WVxRbKZAvqkswJcD3qPjtI%2BNbl5ErU9t6trNpt7%2B&X-Amz-Signature=151f58820a34acd4a0799e49a75924371f18a0f019f73a5a0c9274fc8f88040d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposal_Forms_%2810%29.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/029e03b7-b15f-489c-aca1-50a376b035d1_Levine_Act_Disclosure_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LIRYOOQW%2F20260309%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260309T220001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG0aCXVzLXdlc3QtMiJGMEQCIF4l8MUUPcHIxBdrLYIKtUh7SfUZI1WPYlfMUHYEpDEyAiAOeNURCH0nAcr%2BBCRTXIdbgb153PfzNqckNURQGmeQliqMBQg2EAIaDDg5MjM2NDY4NzY3MiIMs4mJKPtZZKi9crNEKukEaBNAquGQdUNvBdtdCUOVDumLKHo%2BvtGTRnZ3yU5ZCjdeZ6jU%2BkR0mWlz4eKV%2FxN0RXbZ7v7pvfd0Zk55vQ5e70is1ntEc5Xjwp25wO8AqMPTGn6YAHPokDJNobBFliaA%2BCYQpSuHCrkdQp8%2B3ENzhUF8j9bv9ViP17Ecdonnrp6mhBQFkEa1JMWop043subkZ2wAyWlm1HNEgrZwocqktcvDn6kYKJ%2BUlUTTW1fAlHVo6NrXrX0i96zGyMDxcOTttZwOyqMDZ2RAqBAuZj%2BmwZgHm%2BUa619x%2BYjwOHryHz8C%2FoaE9IWHCsATbihgjeoithynfOUa9lNKHj21oHi%2Fh7sm2Eb2%2BNsTloeAducRtiloBtovIlsupwg9cUu0atu9d%2BrbGkekOajK3%2BbTBzVWr81nJuIKROc3bvBK9ss%2BYcQgWw8fqBNnl1tBnwYk6XkqkxiNndvAxZswg3bfD0AMp3uTUxV0X%2F5dZu5ba0rU02vZ48qII7gyHoVGsRCzk0mqPIRLtb4O2kDnGIladR9hy7orcWjIP4R7xU%2BZBf8JChBMaOG0VItl%2FG996hQ2C8fgcGPVqeB9tbS1Rm1OKAFm8ek1pwWCKvggXVF%2BAVgJRxpbzAKtiVAS0NKjlFCrpregmcrRErDT627h7IP9lLb8Fs2Wy1qvqlq5Ybm3RHxVuhkRadHjss%2Bpoy8MG5jm2qNbXRAu66gl%2BokCrCouHHEmW%2FS71I3%2F%2FfYicpRhuZylCrdr%2FHGAEBOZMM%2BL9JIewRwqbOahuKBugRR%2FcR%2FmWtGwMixUDN%2FL%2B2S8C%2B0adB7DDUmhEm1Kq7h9sswwqvG8zQY6mgGxD%2FYHgPziS4aPzjpNrUAmaOaxcWteVz1fOwH3mI5jHnsZVA9D8yMlxG2YjTCLFDNjWeRyfAWX1fsO0fvJlvZv1C%2BJoNt1%2Flsk9DYFROAXo7ofMIG4TbAU0Md%2BY1BgdkD3IqAzX0BSbtu1cacaLVwYFxQfeHr5B5uGfdf7WVxRbKZAvqkswJcD3qPjtI%2BNbl5ErU9t6trNpt7%2B&X-Amz-Signature=fc6b4ffe6679ae778950af4008c70198bc2ea5830d00605ef393cc27b8ed2e02&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Levine_Act_Disclosure_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/011dc5e8-6371-4db8-8334-010963a2a81f_Disclosure_Form_cover_memo.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LIRYOOQW%2F20260309%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260309T220001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG0aCXVzLXdlc3QtMiJGMEQCIF4l8MUUPcHIxBdrLYIKtUh7SfUZI1WPYlfMUHYEpDEyAiAOeNURCH0nAcr%2BBCRTXIdbgb153PfzNqckNURQGmeQliqMBQg2EAIaDDg5MjM2NDY4NzY3MiIMs4mJKPtZZKi9crNEKukEaBNAquGQdUNvBdtdCUOVDumLKHo%2BvtGTRnZ3yU5ZCjdeZ6jU%2BkR0mWlz4eKV%2FxN0RXbZ7v7pvfd0Zk55vQ5e70is1ntEc5Xjwp25wO8AqMPTGn6YAHPokDJNobBFliaA%2BCYQpSuHCrkdQp8%2B3ENzhUF8j9bv9ViP17Ecdonnrp6mhBQFkEa1JMWop043subkZ2wAyWlm1HNEgrZwocqktcvDn6kYKJ%2BUlUTTW1fAlHVo6NrXrX0i96zGyMDxcOTttZwOyqMDZ2RAqBAuZj%2BmwZgHm%2BUa619x%2BYjwOHryHz8C%2FoaE9IWHCsATbihgjeoithynfOUa9lNKHj21oHi%2Fh7sm2Eb2%2BNsTloeAducRtiloBtovIlsupwg9cUu0atu9d%2BrbGkekOajK3%2BbTBzVWr81nJuIKROc3bvBK9ss%2BYcQgWw8fqBNnl1tBnwYk6XkqkxiNndvAxZswg3bfD0AMp3uTUxV0X%2F5dZu5ba0rU02vZ48qII7gyHoVGsRCzk0mqPIRLtb4O2kDnGIladR9hy7orcWjIP4R7xU%2BZBf8JChBMaOG0VItl%2FG996hQ2C8fgcGPVqeB9tbS1Rm1OKAFm8ek1pwWCKvggXVF%2BAVgJRxpbzAKtiVAS0NKjlFCrpregmcrRErDT627h7IP9lLb8Fs2Wy1qvqlq5Ybm3RHxVuhkRadHjss%2Bpoy8MG5jm2qNbXRAu66gl%2BokCrCouHHEmW%2FS71I3%2F%2FfYicpRhuZylCrdr%2FHGAEBOZMM%2BL9JIewRwqbOahuKBugRR%2FcR%2FmWtGwMixUDN%2FL%2B2S8C%2B0adB7DDUmhEm1Kq7h9sswwqvG8zQY6mgGxD%2FYHgPziS4aPzjpNrUAmaOaxcWteVz1fOwH3mI5jHnsZVA9D8yMlxG2YjTCLFDNjWeRyfAWX1fsO0fvJlvZv1C%2BJoNt1%2Flsk9DYFROAXo7ofMIG4TbAU0Md%2BY1BgdkD3IqAzX0BSbtu1cacaLVwYFxQfeHr5B5uGfdf7WVxRbKZAvqkswJcD3qPjtI%2BNbl5ErU9t6trNpt7%2B&X-Amz-Signature=f1e1d31fd3f3af62b3ca802a7ce5ac2c7a2db18e9cca4dd6cac15c25d2470770&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Disclosure_Form_cover_memo.pdf%22&x-id=GetObject

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

*Response required

5.3.5 Do you have a Public Health Operating Permit for the permitted food facility listed above?*

☐ Yes

☐ No

*Response required

5.3.6 Do you have a Permitted Food Facility Sharing Agreement (if applicable)?*

☐ Yes

☐ No

*Response required

5.3.7 lf you do not have copy of the Public Health Operating Permit, please explain.*

*Response required

5.3.8 VALUE AND PRODUCT CONCEPT*

*Response required

5.3.9 Submit a photo of your full proposed menu and pricing.* File must be .pdf, .jpg or .doc only

Links to external websites are not accepted.

*Response required

5.3.10 GMO (Genetically Modified Organism) products are strictly prohibited at Santa Monica Farmers Markets, please confirm there are no GMO ingredients used in any proposed menu items.*

☐ Please confirm

*Response required

5.3.11 Submit a photo of booth layout including signage and product placement.*

Links to external websites are not accepted.

*Response required

5.3.12 List organic ingredients and indicate if they are sourced from California Farmers.*

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

5.3.13 SUSTAINABILITY - WASTE REDUCTION*

Describe energy efficiency/conservation measures, policies or practices your organizations utilizes such as compact fluorescent, LED or halogen lamps, occupancy sensors and energy star rated equipment.

*Response required

5.3.14 SUSTAINABILITY - ENERGY EFFICIENCY*

Describe energy efficiency/conservation measures, policies or practices your organizations utilizes such as compact fluorescent, LED or halogen lamps, occupancy sensors and energy star rated equipment.

*Response required

5.3.15 SUSTAINABILITY - WATER EFFICIENCY*

Describe water efficiency/conservation measures, policies or practices your organization utilizes such as aerators, flow restrictors and water efficient nozzles.

*Response required

5.3.16 SUSTAINABLE BUSINESS CERTIFICATIONS*

List any certifications or awards earned as a sustainable or “green” business. (Example:

City of Santa Monica Green Business Certification Program, City of Santa Monica Sustainable Quality Awards, City of Los Angeles Green Business, LEED Certifications).

If this does not apply, answer n/a.

*Response required

5.3.17 LOCATION*

Please indicate the city in which your business is located. Preference for businesses located in Santa Monica.

*Response required

5.3.18 Insurance Requirements*

Vendors are required to provide insurance as outlined.

☐ Please confirm

*Response required

5.4 Regulatory Compliance

Vendors and their employees are responsible for knowledge and compliance with the following.

5.4.1 City of Santa Monica Fair and Festival General Requirements and Guidelines (Attachment D)*

☐ Please confirm

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

5.4.2 Bag Ban Summary and Ordinance (Attachment E)*

☐ Please confirm

*Response required

5.4.3 Santa Monica Farmers Market Rules, Regulations and Policy Guide (Attachment F)*

☐ Please confirm

*Response required

5.4.4 Health Code Requirements for Community Events in LA County (Attachment G)*

☐ Please confirm

*Response required

5.4.5 Santa Monica Disposal Food Service Ware Ordinance (Attachment H)*

☐ Please confirm

*Response required

6 Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Value and Product Concept Up to 60 points may be awarded based on the vendor's ability to propose one of a kind offerings that enhance overall variety and consumer choice and business operating policy that supports community wellbeing, inclusiveness and fair pricing, and support for local economy.

Points Based 60 (60% of Total)

2. Qualifications and Experience Up to 40 points may be awarded based on the evaluation of vendor's proven record of successful temporary event booth operation, businesses with a stated policy of excellent customer service, high quality standards and booth display, and sustainable practices.

Points Based 40 (40% of Total)

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

7 Award Process

7.1 Selection

The City of Santa Monica, through either the City Council or the City Manager (or his designee) has the sole authority to select the consulting firm and reserves the right to reject any and all proposals. The City reserves the right to approve or reject all sub-consultants and engineers proposed to be retained by the prime consultant. Upon signing of the agreement, no change in proposed personnel or sub-consultants can be made without the City’s review and written authorization.

By submitting a response to this RFP, prospective consultants waive the right to protest after award or seek any legal remedies whatsoever regarding any aspect of this RFP.

The City reserves the right to select any number of finalists. In addition, the City reserves the right to issue written notice to all prospective consultants of any changes in the RFP terms or proposal submission schedule, should the City determine in its sole and absolute discretion that such changes are necessary.

The City reserves the right to request additional information from any proposing consultant and to reject any and all proposals. All original work products, including computer files, shall remain the property of the City.

The City reserves the right to retain an expert to evaluate the proposing consultant’s work or qualifications at all stages in the selection process. Additionally, any contract entered into will be subject to termination at any stage if in the judgment of the City, such termination is in the best interest of the City. In the event such decision is made, appropriate written notice would be given before any termination and the consultant would be compensated on a pro-rata basis for work performed.

The responsible proposer whose proposal is the most advantageous to the City, taking to consideration all the evaluation factors will be recommended for the contract award.

Notwithstanding the Evaluation Team’s selection, the City reserves the right to award this RFP and the resultant Contract in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion. The City is the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP.

7.2 Contract Award and Execution

Selection of a proposer with whom the City enters into contract negotiations with, or a recommendation of an award by the Evaluation Committee or any other party, does not constitute an award of Contract. Once the City formally awards the contract, the successful consultant will be notified to enter into an agreement. If the selected consultant does not enter into the agreement, the City will begin negotiations with the second highest ranking proposing consultant.

Please review all contract forms prior to submitting a proposal. The City of Santa Monica intends to use these forms as the baseline agreements with the successful

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets consultant. The City will not entertain proposals to make material changes to the contract form once the project has been awarded. If you wish to request changes to the contracting forms, you must do so during the proposal process. In addition, the City requires compliance with several other policies and ordinances, proposing consultants will need to complete these Exhibits and submit with their Proposal.

The RFP document and the successful proposal response, as amended by agreement between the City of Santa Monica and the successful consultant, will become part of the contract documents. Additionally, the City of Santa Monica may verify the successful consultant’s representations that appear in the proposal. Failure of the successful consultant to perform as represented may result in elimination of the successful consultant from further negotiation or in contract cancellation or termination.

No oral explanation or instruction of any kind or nature whatsoever given before the award of a contract to a consultant shall be binding. The City of Santa Monica shall not be bound, or in any way obligated, until the City has awarded the contract and all documents have been executed. The proposing consultant may not incur any chargeable costs prior to final contract execution.

8 Terms & Conditions

8.1 Best Qualified Person Or Firm

The award, if any, will be made to the best qualified person or firm(s). In evaluating whether a proposer(s) is (are) the best qualified person or firm(s) pursuant to the Santa Monica Municipal Code, City staff may utilize some or all of the following criteria:

A. The training, credentials and experience of the person or firm;

B. The demonstrated competence, ability, capacity and skill of the person or firm to perform the contract or provide the services;

C. The capacity of the person or firm to perform the contract or provide the service promptly, within the time specified, and without delay;

D. The sufficiency of the person’s or firm’s financial and other resources;

E. The character, integrity, reputation and judgment of the person or firm;

F. The ability of the person or firm to provide such future service as may be needed;

G. The price which the person or firm proposes to charge, including whether the price is fair, reasonable and competitive; and

H. Any other factor which will further the intent set forth in Section 608 of the City Charter.

The City shall have absolute discretion in determining the applicability and weight or relative weight of some or all of the criteria listed above and is not required to select the lowest monetary proposer.

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8.2 Receiving Time / Late Proposals

It is the responsibility of proposer to see that their proposal is submitted with sufficient time to be received by the City prior to the proposal closing time. The receiving time in the City Office will be the governing time for acceptability of proposals.

Late proposals are not accepted.

8.3 Acceptance of Conditions Governing this RFP

Submission of a proposal constitutes acceptance of the Evaluation Factors contained in this RFP.

8.4 Incurring Cost

Any cost incurred by the proposer in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the proposer.

8.5 Prime Consultant Responsibility

Any agreement that may result from the RFP shall specify that the prime consultant is solely responsible for fulfillment of the agreement with the City. The City will make agreement payments only to the prime consultant.

8.6 Sub-consultants

Use of sub-consultants must be clearly explained in the proposal, and major sub-consultants must be identified by name. Prime consultants shall be wholly responsible for the entire performance whether or not sub-consultants are used.

8.7 Amended Proposals

A proposer may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. City personnel will not merge, collate, or assemble proposal materials.

8.8 Proposer’s Rights to Withdraw Proposal

Proposers will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The proposer must submit a written withdrawal request signed by the proposer’s duly authorized representative addressed to the City Contact.

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets

8.9 Proposal Offer Firm

Responses to this RFP, including proposal prices, will be considered firm for one hundred eighty (180) days after the due date for receipt of proposals or sixty (60) days after receipt of a best and final offer, if one is requested.

8.10 Best and Final Offer

The City reserves the right to request Best and Final Offers from any or all proposers.

This will be the only opportunity to amend or modify proposals based on feedback from the City. Information from competing proposals will not be disclosed to other proposers prior to submission of a Best and Final Offer.

8.11 Living Wage Requirement

Any agreement issued as a result of this Request for Proposal may be subject to the City’s Living Wage Ordinance, Santa Monica Municipal Code Chapter 4.65 (LWO), and its implementing regulations.

8.12 Disclosure of Proposal Contents

All proposals are subject to the provisions of the California Public Records Act, California Government Code section 6250 et seq., and any information submitted with a response is a public record subject to disclosure, unless a specific exemption applies.

8.13 Notice Regarding Disclosure of Contents of Documents

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica (City) shall become the exclusive property of the City. All proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act, or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

8.14 No Obligation

This RFP in no manner obligates the City to the eventual rental, lease, purchase, etc., of any goods or services offered until a valid written agreement is executed by the City and the selected proposer.

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8.15 Termination

This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when the City determines such action to be in the best interest of the City of Santa Monica.

8.16 Sufficient Appropriation

Any agreement awarded for multiple years as a result of this RFP may be terminated if sufficient appropriations or authorizations do not exist. Such termination will be effected by sending written notice to the selected proposer. The City’s decision as to whether sufficient appropriations and authorizations are available will be accepted by the selected proposer as final.

8.17 Errors and Restrictive Specifications

If a proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP, the proposer should immediately notify the City Contact designated in Section I, B. Without disclosing the source of the request, the City may issue a written addendum to clarify the ambiguity, or to correct the problem, omission, or other error.

If prior to the submission date, a proposer knows of or should have known of an error in the RFP but fails to notify the City Contact of the error, the proposer shall submit their proposal at his, her or its own risk, and, if awarded an agreement, shall not be entitled to additional compensation or time by reason of error or its later correction.

8.18 Legal Review

The City requires that all proposers agree to be bound by the General Requirements contained in this RFP.

8.19 Governing Law

This RFP, and any agreement entered into pursuant to this RFP, are governed by the laws of the State of California.

8.20 Oral Changes and Basis for Proposal

Proposers may not rely upon oral explanations. All changes and addenda will be issued in writing. Only information supplied by the City in writing through the City’s Contact, or in this RFP should be used as the basis for the preparation of proposals.

8.21 Agreement Terms and Conditions

The agreement between the City and the selected proposer(s) will follow the format specified by the City and contain the terms and conditions set forth in Attachment B, Vendor Participation Agreement. However, the City reserves the right to negotiate with a successful proposer the final provisions or provisions in addition to those

Farmers Market Prepared and Pre-packaged Food Vendors Main Street and Pico Markets contained in this RFP. The contents of this RFP, as revised and/or supplemented, and the successful proposal will be incorporated into and become part of the agreement.

Should a proposer object to any of the City’s terms and conditions, as contained in this Section or in Attachment B, that proposer must propose specific alternative language in his, her, or its proposal. Proposer must provide a brief discussion of the purpose and impact, if any, of each proposed changed followed by the specific proposed alternate wording. The City may or may not accept the alternative language. General references to the proposer’s terms and conditions or attempts at complete substitutions are not acceptable to the City and may result in disqualification of the proposer.

8.22 Proposer’s Terms and Conditions

Proposers must submit with the proposal a complete set of any additional terms and conditions that they expect to have included in an agreement negotiated with the City.

8.23 Proposer Qualifications

The City may make such investigations as necessary to determine the ability of the proposer to adhere to the requirements specified within this RFP.

8.24 Right to Waive Minor Irregularities

The City…