Instructions to Offers and Evaluation Factors for Award.pdf

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of the quotation, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitations.

Offerors must be currently registered in the System for Award Management (https://sam.gov) and agree to remain registered while performing the services on Offutt AFB. The offerors response shall consist of:

1. Price Quotation

2. Technical Capability

3. Fill-In Clauses/Provisions

1. Price Quotation: The offeror shall submit pricing information using the table found in the solicitation section Supplies or Services & Prices or Costs or a different format using the same line item and pricing structure. In doing so, the offeror accepts the proposed contract terms and conditions as written in the solicitation, with attachments.

a. Offerors shall provide pricing for the entirety of each Line-Item.

b. Offerors shall provide unit price and total amount for each Line-Item

c. Quotes must be valid for 60 calendar days from date of submission.

2. Technical Capability: Offerors are required to submit the following:

a. Offerors shall submit a plan describing how they will meet the requirements outlined in the SON.

b. The offeror shall demonstrate that they can provide all content within the SON.

Additionally, the plan shall describe how the Vendor will conform to the requirements outlined within the SON.

3. Fill-In Clauses/Provisions: Offerors are required to complete all clauses/provisions that require fill-ins and submit them with their quotes.

Quote Submissions: Quotes are due no later than 5 September 2025 at 11:00 AM CDT. Quotes will be submitted by email to luis.matias_miranda@us.af.mil and tyler.imhoff.1@us.af.mil.

Offerors are responsible for verifying receipt of their quotes to this office before offer due date and time.

https://sam.gov/

52.212-2 Evaluation-Commercial Products and Commercial Services. Nov 2021

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price: The quotations will be ranked according to their total evaluated price (TEP) as identified by contract line-item total pricing. The Government will evaluate offers for award purposes by adding the total price for all CLINs for the required period of performance.

The offeror's price quotation will be evaluated using one or more of the procedures and techniques defined in FAR 13.106-2 and FAR 13.106-3 in order to determine price reasonableness. For a price to be reasonable, it must represent a price that a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through competitive quotations as described in FAR 13.106-3.

(2) Technical: The Vendor shall submit a plan describing how they will meet the requirements outlined in the Statement of Objectives (SOO). The Vendor shall demonstrate that they can provide all content within the SOO.

Quotes will be evaluated to be technically acceptable or not technically acceptable based on the evaluation factors listed above.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) Basis for Award. The Government will start evaluations by identifying the three quotes with the lowest prices first. The Government will then evaluate those quotes for price and technical capability. If at least two quotes are determined to be technically acceptable, then the Government shall award to the offeror with the lowest price and no other evaluations will take place. If only one quote is considered acceptable then the Government shall evaluate the next lowest price quote(s) until there are two acceptable quotes. The Government intends to award the contract without discussions. If the Government decides to conduct discussions, all offerors will be notified as soon as possible.

Clarifications conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with FAR Part 12 and 13).

(End of provision)