Instructions to Offerors_Evaluations - Price.docx
DOCX document 25 KB Posted
- Solicitation number
- 36C78626Q50181
About this file
This is an Instructions to Offerors document that provides evaluation criteria and pricing guidance for the Solid Waste Removal solicitation at Miramar National Cemetery (Solicitation Number 36C78626Q50181). The evaluation section establishes that proposals will be assessed on a best-value basis, considering both technical merit and price. Price evaluation will be conducted on a total cost basis for the base year plus four option years, with offerors required to submit separate pricing for each year to enable year-by-year cost analysis. The document specifies that pricing should be submitted in a designated format, likely included as an attachment or appendix, and emphasizes the importance of accurate cost projections across all contract periods.
The instructions clarify that the Department of Veterans Affairs National Cemetery Administration will evaluate all pricing submissions for reasonableness and cost realism. Offerors must provide detailed breakdowns of costs associated with solid waste removal services, including labor, equipment, materials, and any applicable overhead or profit margins. The evaluation methodology allows the government to compare total lifecycle costs across all proposals and determine the most economical solution while maintaining service quality standards for the cemetery operations.
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Other files
| File | Type | Posted |
|---|---|---|
| Wage Determination 2015-5635.pdf | ||
| Statement of Work - Solid Waste Removal - Miramar.docx | DOCX document | |
| QSE_36C78626Q50181.pdf |
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E.1 ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation.
A. GENERAL INSTRUCTIONS: This section provides general guidance for preparing the proposal, as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may have its proposal considered to be unacceptable and removed from consideration for contract award. The offer shall be compliant with the requirements as stated in the Solicitation. Non-compliance with the instructions to the Solicitation may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.
Offeror should thoroughly review the specifications and become familiar with the requirement prior to submitting a proposal. Failure to understand the contract requirements shall not relieve the successful offeror from performing in accordance with the strict meaning and intent of the specifications.
Submission of offerors. Offeror must complete and return a complete package of all items required prior to the time specified in the Solicitation to be considered for award.
Please review the following items before submitting your proposal:
[ ] Have you completed and sign the 1449?
[ ] Have you completed the Price Schedule [ ] Have you acknowledged any amendment (s), if applicable?
[ N/A ] Have you included the requested information required for responding to the non-price and price evaluation factors?
B. TYPE OF ACQUISITION: This acquisition is a competitive solicitation. Award will be made to the offeror who represents the best value to the Government.
C. PERIOD OF ACCEPTANCE OF OFFERS: The Offeror agrees to hold prices in its offer firm for a period of sixty (60) calendar days from the closing date of the solicitation.
D. POST-AWARD/PRE-PERFORMANCE CONFERENCE: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any work. The offeror and/or their duly authorized representative(s) is/are required to attend the post-award/pre-performance conference. The CO and COR shall meet with the Contractor to discuss details of the contract, the Guards sites and schedules, emergency contact information, handbook, and any other information pertinent to the performance of the contract.
E. POINTS OF CONTACT (POC): Written requests for clarification, questions, and/or concerns may be sent to the following:
Stacey Lewallen Contracting Officer Stacey.Lewallen@va.gov
F. PROPOSAL SUBMISSION INSTRUCTIONS:
Submission via email to: Stacey.Lewallen@va.gov Subject line: 36C78626Q50181 _Company Name Submission deadline: July 20, 2026
Do not make any changes to the files or the format of the files of the Solicitation and any attachments. Offerors who make any changes without prior written consent from the CO may be eliminated from further consideration.
· It is the offeror’s responsibility to ensure that documents are complete, and submission is viewable/ readable and arrives to the CO/CS by the date and time required.
· Please complete the price schedule in the solicitation document.
(End of Addendum to 52.212-1)
E.2 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)
(A) BASIS OF AWARD: This procurement is being in conducted pursuant to FAR Part 12.203 procedures. The Government intends to award a single contract as a result of this solicitation, based on the evaluation factors listed below and whose offer represents the to the Government. A contract may be awarded to the offeror whose offer conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required in the Performance Work Statement of this solicitation) and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government.
(B) EVALUATION PROCESS:
Evaluation Factors. Evaluation of offers will be made using procedures under FAR Part 12.203. Offers will be evaluated in accordance with the following factors and sub-factors:
Price
(C) OPTIONS: The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced or if the proposed price for the basic requirement or any option exceeds the amount of funding available for any of those requirements. Evaluation of options shall not obligate the Government to exercise the option(s).
(End of provision)
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