Instructions to Offerors.pdf

SOLICITATION NO. 15BBNF26Q51500001

UPGRADE WATER TANKS

FCI TEXARKANA

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

ISSUE DATE: September 11, 2026

OFFER DUE DATE: Tuesday, October 13, 2026 at 12:00 pm CT

OFFERS SHALL BE SUBMITTED ELECTRONICALLY TO:

JSERATT1@BOP.GOV

INSTRUCTIONS TO OFFERORS/

OFFER SUBMISSION PROCEDURES

SOLICITATION

15BBNF26Q51500001

TITLE: UPGRADE WATER TANKS AT FCI TEXARKANA

DEADLINE FOR

RECEIPT OF OFFERS: Tuesday, October 13, 2026 at 12:00 pm CT

Quotes shall be emailed to jseratt1@bop.gov with the subject line “Quote in response to 15BBNF26Q51500001 – Upgrade Water Tanks – FCI Texarkana.”

***********************************IMPORTANT******************************************** CONTRACTORS MUST BE REGISTERED IN WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-

ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN WWW.SAM.GOV MUST MEET THE SMALL

BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 237110 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

*SUBMIT: QUOTE SUBMISSION COVER PAGE, PAGES 1, 2, 4, & 43-45 OF THE SOLICITATION

DOCUMENT AND BID BOND (SCANNED COPY)*

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

A. SECTION 1:

SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your WWW.SAM.GOV registration. Blocks 21 thru 31c are to be completed only by the Government. Include Unique Entity Identifier#, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4 Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments, page 38.

SF-24 BID BOND

Reference Provision 52.228-1 and FAO-0001.

Electronic offer submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature and raised seal (if applicable) must be mailed to the below and received by the deadline for receipt of quotes:

Federal Bureau of Prisons

U.S. Armed Forces Reserve Complex ATTN: Chico Solis 346 Marine Forces Drive Grand Prairie, TX 75051

Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website: https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your WWW.SAM.GOV registration (e.g. company name, address, etc).

D. SECTION 7:

1. FAR Provision 52.229-11 – Page 43-44

Complete item (d)(1)&(2) as applicable.

2. List of References and Bank Information – Pages 44-45

See page 3 of these Instructions. You are responsible for the submission of Past Performance Information prior to the deadline for receipt of offers. CPARS entries are acceptable.

E. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

II. SITE VISIT:

A site visit is scheduled for Wednesday, September 23, 2026, at 9:00 A.M. local time, at FCI TEXARKANA, 4001 Leopard Drive, Texarkana, Texas 75051. Participants will meet the New Power House Parking Lot (Once you exit on to Leopard Drive, it will be the first yellow gate on your left.) Attendance is not mandatory.

A Criminal History Check will be required for all attendees. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and sent to mburge@bop.gov by 9:00 a.m. Central on September 18, 2026.

The forms must include a cover letter indicating they are for the UPGRADE WATER TANKS:

•Company name and list of individuals from the company who will be attending.

•Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Mr. Matthew Burge via email at mburge@bop.gov to ensure receipt of Criminal History Check forms and directions to FCI TEXARKANA.

All contractors approved for the site visit must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security procedures.

III. QUESTIONS:

Any questions relating to the solicitation after the site visit shall be sent in WORD FORMAT to Jim Seratt Contract Specialist (contractor), via email at jseratt1@bop.gov no later than Friday, September 25, 2026, at 12 noon CST.

Questions shall be emailed to jseratt1@bop.gov with the subject line “Questions in response to 15BBNF26Q51500001 – Upgrade Water Tanks – FCI Texarkana.” In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. PAST PERFORMANCE INFORMATION REQUIRED:

Refer to Provision FAO-0022, List of References and Banking Information, pages 43-44 of the solicitation.

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your offer price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are offering for this project, please indicate so by including a separate letter with your offer stating so. Not having references similar will not determine your offer non- responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to jseratt1@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

NOTE: Please do not email me asking if your references have been received, as your email will not be responded

to. It is advised you follow up with your references to ensure they’ve replied.

V. ELECTRONIC OFFER SUBMISSION

All offer pages should be included in a single Adobe PDF. Offers shall include:

Solicitation SF1442 pages 1,2,4,43-45, and

Bid Bond – Ensure the raised seals are legible in the electronic copy

Electronic offer submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature and raised seal (if applicable) must be mailed or delivered to the below and received by the deadline for receipt of offers:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex ATTN: Chico Solis 346 Marine Forces Drive Grand Prairie, TX 75051

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to submit an offer to the Federal Bureau of Prisons for an upcoming project. As a potential offeror who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. The deadline for response is no later than Tuesday, October 13, 2026 at 12:00 pm CT. Please scan and email back, and do not forget to print your name and sign the signature block.

This document, once completed, must be emailed to jseratt1@bop.gov. Do not return this document to the Contractor who forwarded you this document.

Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete (circle one)

h. List Month/Year of Completion (if applicable):

i. Name of company you are submitting this questionnaire for: _______________________

If you have any questions, please do not hesitate to contact me, Jim Seratt, Contract Specialist (contractor) at jseratt1@bop.gov. Your assistance is greatly appreciated!

FCI TEXARKANA – PROJECT 26Z5AY2

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10 Poor Average Best

PERFORMANCE

& WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes

No

Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION

Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES

Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL

Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Print Name:_________________________________________________________________

Signature:___________________________________________________________________

Government Agency/Company Name:____________________________________________

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE

THAT YOU BELIEVE COULD IMPACT THE GOVERNMENT’S ABILITY TO

DO BUSINESS WITH THIS

FIRM:

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to submit an offer to the Federal Bureau of Prisons for an upcoming project. As a potential offeror who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the date the account was opened.

The deadline for response is no later than Tuesday, October 13, 2026 at 12:00 pm CT. Please scan and email back, and do not forget to sign the signature block.

THIS DOCUMENT, ONCE COMPLETED, MUST BE EMAILED TO

jseratt1@bop.gov. DO NOT RETURN THIS DOCUMENT TO THE

CONTRACTOR WHO FORWARDED YOU THIS DOCUMENT.

If you have any questions, please do not hesitate to contact me, Jim Seratt, Contract Specialist (contractor) at jseratt1@bop.gov. Your assistance is greatly appreciated!

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE

ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT 202-598-6019.

Contractor:

Contractor Name: __________________________________

Contractor Point of Contact: __________________________________

Contractor Address: __________________________________

Name and Address of Financial Institution:

Name of Bank: __________________________________

Bank Point of Contact: __________________________________

Bank Address: __________________________________

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:________________________

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

FCI TEXARKANA – PROJECT 26Z5AY2