INSTRUCTIONS TO OFFERORS.pdf

INSTRUCTIONS TO OFFERORS & SUBMISSION PROCEDURES

NOTICE ID: 15B41626Q00000010

SOLICITATION QUOTATIONS NO: 15B41626Q00000001

PROJECT TITLE: FPC Yankton - Above Ground Storage Tanks Project 26Z4AH3 ISSUING AGENCY: United States Department of Justice, Federal Bureau of Prisons FACILITY/LOCATION: FPC Yankton, 1016 Douglas Ave, Yankton, SD 57078

SOLICITATION POST DATE: Monday August 03, 2026 DEADLINE FOR RECEIPT OF OFFERS: Monday August 31, 2026, at 8:00 A.M. CDT SUBMISSION METHOD: Offers must be submitted electronically via email to mpeitz@bop.gov. Faxed and hand-delivered quotes will not be accepted.

SUBJECT LINE REQUIREMENT: Include "NOTICE ID # 15B41626Q00000010" in the email subject line.

ATTENTION TO: M. Peitz, Property & Procurement Specialist

IMPORTANT CONTRACTOR REGISTRATION & ACCESS REQUIREMENTS

• SAM Registration: Contractors must be actively registered in the System for Award Management at www.sam.gov to be eligible for award.

• Secure Document Access: This procurement uses the "Sensitive/Secure Package Upload" option on SAM.gov. To download the solicitation documents, vendors must have an active SAM registration and a valid Marketing Partner Identification Number (MPIN). If your firm lacks NAICS 237120 in its profile, you may be emailed to provide a justification before access is approved. For access issues, contact the Federal Service Desk at 866-606-8220.

• Procurement Assistance: For assistance with SAM registration or quote preparation, contact your local APEX Accelerator (formerly PTAC) at http://www.aptac- us.org.

I. QUOTATION SUBMISSION REQUIREMENTS

This is a combined synopsis/solicitation for commercial products or services prepared under FAR Part 12. Each offeror shall complete and submit the following components with their quotation. Failure to furnish all required information, or adding unauthorized terms to the solicitation, may cause your offer to be considered non-responsive and ineligible for award.

REQUIRED DOCUMENTS AND DETAILS FOR SUBMISSION:

• A. Standard Form-1442:

o Complete all vendor-required blocks (including signer’s title and signature).

o Ensure your typed address matches your active SAM registration.

o Include your Unique Entity ID (UEI), Tax ID#, CAGE Code, and email address where indicated.

• B. Pricing Schedule / Schedule of Supplies & Services:

o Provide a total, firm fixed-price quotation for the entire scope of work.

o Note: The total contract price must cover all equipment, labor, materials, and incidentals required to complete the project within the 161 Calendar Day performance period.

• C. Technical Specification Sheets & Submittals:

o Offerors must include complete specification sheets and any submittal information detailing the exact products being offered in their quotation.

o If proposing an alternative to the specified equipment, technical data must demonstrate that it is fully equal to the required Gasboy 9823K-F Astra dispensers and the UL 142 listed 3,000-gallon split compartment tank.

• D. Representations and Certifications:

o Ensure your annual representations and certifications are updated in SAM.gov, specifically referencing FAR provision 52.219-1 for NAICS 237120.

• E. Amendments:

o All solicitation amendments (SF-30) issued prior to closing must be acknowledged and submitted along with the quote.

II. PRE-QUOTATION SITE VISIT

CRITICAL TIMELINES & SECURITY CLEARANCE PROCEDURES

A site visit will be held at FPC Yankton to allow interested vendors the opportunity to examine existing conditions and the work area. Attendance is highly encouraged but not mandatory. FPC Yankton is a secured United States federal prison; strict security protocols apply.

• Site Visit Date & Time: Thursday, August 20, 2026, at 9:00 A.M. CDT.

• NCIC Criminal History Forms Due Date: Wednesday, August 12, 2026, by 9:00

A.M. CDT.

o Vendors wishing to attend must submit National Crime Information Center (NCIC) background check forms for all proposed attendees by this deadline via email to mpeitz@bop.gov & bhegge@bop.gov o Only individuals who receive prior security clearance will be permitted to enter the facility.

o Specific instructions regarding the exact meeting location, required identification (e.g., REAL ID driver's license), and institutional security rules will be provided in the solicitation attachments.

• Site Visit Rule: Questions will not be answered verbally during the site visit. All technical or contractual questions must be submitted formally in writing.

III. SOLICITATION QUESTIONS & CUT-OFF DATE

Any questions regarding this solicitation, the Statement of Work, or observations from the site visit must be submitted in writing via email to mpeitz@bop.gov and YAN- BusinessOffice-S@bop.gov no later than Monday, August 24, 2026, by 9:00 A.M. CDT.

To allow sufficient response time prior to the quotation deadline, the Government will not accept questions after this cut-off date. All future information about this solicitation, including official question-and-answer amendments, will be distributed solely through SAM.gov. Interested parties are responsible for continuously monitoring the website.

All quotations will be due Monday, August 31, 2026, by 9:00 A.M. CDT.

IV. EVALUTATION OF QUOTATIONS

The Government intends to award a firm-fixed-price contract resulting from this solicitation to the responsible offeror whose quotation conforms to the solicitation requirements and represents the Best Value to the Government. Quotations will be evaluated based on the following specific evaluation factors:

mailto:mpeitz@bop.gov mailto:bhegge@bop.gov mailto:mpeitz@bop.gov mailto:YAN-BusinessOffice-S@bop.gov mailto:YAN-BusinessOffice-S@bop.gov

Price: Total evaluated price for all line items, including any option periods or delivery requirements.

Technical Capability: Assessment of the offeror's ability to satisfy the technical requirements specified in the Statement of Work for the Above Ground Storage Tanks Project.

Past Performance: Review of the offeror's recent, relevant performance history on similar federal or commercial projects.

Relative Importance of Factors: When combined, Technical Capability and Past Performance are approximately equal in importance to Price. As non-price factors become more equal between competing offers, Price will become the determining factor for award.

V. NOTIFICATION OF AWARD

The Contracting Officer will formally notify the successful offeror via email upon completion of the evaluation process. A post-award notice will be published publicly on SAM.gov