Instructions to Offerors.pdf

SOLICITATION NO. 15BBNF26Q00000079

Install Carbon Monoxide Detection System

FCI Safford

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI Safford

1529 W. US HWY 366

Safford, AZ 85546

ISSUE DATE: May 12, 2026

BID DUE DATE: May 29, 2026 @ 11:00 AM PST

BID SHALL BE SUBMITTED

ELECTONICALLY TO mdola@bop.gov

INSTRUCTIONS TO OFFERORS

SUBMISSION PROCEDURES

SOLICITATION

REQUEST FOR

QUOTATIONS

15BBNF26Q00000079

Install Carbon Monoxide Detection System

DEADLINE FOR

RECEIPT OF OFFERS: May 29, 2026, 11:00 AM. PST

***********************************IMPORTANT********************************************

CONTRACTORS MUST BE REGISTERED IN WWW.SAM.GOV. THIS ACQUISITION HAS NO SET-

ASIDE RESTRICTIONS. THE NAICS CODE FOR THIS REQUIREMENT IS 238210.

(reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac- us.org.

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award. PLEASE SEND OFFERS VIA EMAIL TO mdola@BOP.GOV. BE SURE TO INCLUDE SOLICITATION # 15BBNF26Q00000079 IN

SUBJECT LINE.

*SUBMIT PAGES 1, 2, 4, 41-42 OF THE SOLICITATION DOCUMENT*

A. SECTION 1: Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2 Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration. Blocks 21 thru 31c are to be completed only by the Government! Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B. SECTION 2: Schedule of Supplies/Services, page 6 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same). NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 7: Representations and Certifications, pages 47 - 48

1. FAO-0021 (Page 47-48) Complete in entirety.

http://www.sam.gov/ mailto:mdola@BOP.GOV.

D. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 41-42 OF THE SOLICITATION DOCUMENTS*

II. PRE-QUOTATION CONFERENCE:

******************************** IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for May 21, 2026, at 8:00AM PST local time at FCI Safford 1529 W. US HWY 366 Safford, AZ 85546. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory. However, all offerors are urged to attend.

Criminal History Checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to FCI Safford no later than May 15, 2026 @ 11:00 AM PST, email to c1cleland@bop.gov.

The forms must include a cover letter indicating they are for the Install Carbon Monoxide Detection System in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any Criminal History Checks that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for Criminal History Check denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit & e-mailing the completed forms is Mr.

Christopher Cleland, Engineering Technician, c1cleland@bop.gov

Any questions relating to the solicitation after the closing of the pre- quotation conference/site visit shall be sent to Manjit Dola, Contracting Officer, via email at mdola@bop.gov no later than May 26, 2026 at 11:00 PM PST. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. SF24 Bid Bond. Reference clause FAO-0001. It can be emailed. Electronic offer submissions must include a scanned copy of the original bid guarantee. A bid bond is not required for bids of $150,000 or less. The seal will be visible in the scanned document. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website: https://www.fiscal.treasury.gov/ surety-bonds/list-certified-companies.html

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.

Ensure the information for the Principal matches the information as posted in your WWW.SAM.GOV registration (e.g. company name, address, etc).

mailto:c1cleland@bop.gov mailto:c1cleland@bop.gov mailto:c1cleland@bop.gov mailto:mdola@bop.gov https://www.fiscal.treasury.gov/ http://www.sam.gov/