Instructions to Offerors.pdf

U.S. Department of Justice

Federal Bureau of Investigation

Instructions to Offerors

The proposal shall be clear, concise, and include sufficient detail for an effective evaluation and for substantiation of the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

Submission Format

The offeror’s proposal submission shall contain a cover letter and a technical volume. The use of hyperlinks in proposals is prohibited. Please see the following table for Volume naming conventions and page limits.

Volume Title # of Copies

Maximum Page Limit

N/A Cover Letter 1 2 (Not Counted towards 15-page count)

I Technical Proposal 1 15

II Price 1 N/A

Each volume shall be clearly identified; the pages numbered and contain the offeror’s name.

Volume II, Price, may be submitted using Section 1 – Commodity or Services Schedule of this solicitation.

Cover Letter

Firms shall include a Cover Letter that is no more than two (2) pages total with their proposal submission that identifies the following:

1. The RFP number

2. Name and Address of the Company

3. CAGE code and SAM Unique Entity Identifier (UEI)

4. Point of Contact Names, Phone Numbers, and E-mail Addresses

5. Summary of the firm’s volumes that are being submitted for evaluation

6. Acknowledgement of all amendments

EVALUATION FACTORS

VOLUME I, FACTOR 1: TECHNICAL PROPOSAL

The Technical Proposal consists of three evaluation sub-factors: Sub-Factor 1 – Technical

Approach, Sub-Factor 2 – Past Performance, and Sub-Factor 3 – Schedule. Each sub-factor is described in detail below. Collectively and individually, these elements must demonstrate the

Offeror’s understanding of the requirements outlined in this RFP and the Offeror’s approach to executing this contract in accordance with the Statement of Work (SOW). The Technical Approach should not restate or paraphrase the SOW; instead, the Offeror must clearly articulate its understanding of the service requirements and describe how it intends to meet them.

SUB-FACTOR 1: Technical Approach

The Offeror shall present a comprehensive Technical Approach that includes, at a minimum, the following elements:

• Team Organization

• Demonstrate that all required key personnel identified in the SOW will be provided.

• Acknowledgement the government has the right to deny any other proposed

Key Personal after start of the project if they do not fit the original criteria listed in the SOW

• Provide any professional certifications for the proposed Analysis Technician.

SUB-FACTOR 2: Past Performance

The Offeror shall demonstrate relevant past performance, including experience executing Vibration

Analysis on similar systems of this size and scope.

SUB-FACTOR 3: Schedule

The Offeror shall provide a schedule that demonstrates its ability to perform Vibration Analysis and Evaluation semi-annually, including:

• Commitment to completing the inspections in accordance with the SOW.

VOLUME II, FACTOR 2: PRICE

All Cost/Price information shall be addressed only within Section 1 – Commodity or Services

Schedule of this solicitation. Proposals must set forth full, accurate, and complete information as required by this solicitation. The penalty for making false statements is prescribed in 18 U.S.C.

§ 1001.

BASIS FOR AWARD

The acquisition evaluation will be conducted utilizing the Lowest Price Technically Acceptable process. As defined in the FAR, lowest price technically acceptable process represents an award made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors and past performance. The following criteria will be evaluated for all factors and sub-factors:

FACTOR 1: Technical - The term “technical,” as used herein, refers to the non-price elements listed below. Quotes will be rated as "Acceptable" or "Unacceptable" regarding their ability to meet each element. All elements must be acceptable for a quote to be considered for award.

Table 1. Technical Evaluation Ratings for General Specifications

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

2. FACTOR 2: Price - The Government will utilize a Lowest Price Technically Acceptable

("LPTA") evaluation method for this requirement. Trade-offs between cost/price and non-cost/price Elements are not permitted. The Government intends to award a firm fixed price contract using competitive procedures to the responsible offeror whose proposal, is/are deemed responsible in accordance with the solicitation (to include all stated terms, conditions, and all other information required by the solicitation), provides the Lowest Priced Technically

Acceptable offer to satisfy the requirements of this solicitation and the SOW. Proposals that fail to address all the requirements set forth in the solicitation will be rejected. The Government will evaluate all aspects of the price for fairness and reasonableness.

Note: The Government intends to review past performance information from any sources available. These sources include, but are not limited to PPIRS, FAPPIIS, SAM, or other databases.