Instructions to Offerors.pdf
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- Solicitation number
- 15BBNF26Q00000063
About this file
This is a Request for Quotations (RFQ) issued by the Federal Bureau of Prisons for the installation of a carbon monoxide detection system at FCI Safford in Arizona. The solicitation number is 15BBNF26Q00000063, with an issue date of April 8, 2026, and a bid deadline of May 1, 2026 at 12:00 PM PST. Bids must be submitted electronically to mdola@bop.gov.
This is a 100% small business set-aside requiring offerors to be registered in SAM.gov and meet the small business size standard for NAICS Code 238160 (Roofing Contractors). Offerors must submit Standard Form-1442 (pages 1 and 2), a Schedule of Supplies/Services (page 6) with unit pricing, and Representations and Certifications (page 47), specifically FAO-0021. A pre-quotation conference and mandatory site visit are scheduled for April 23, 2026 at 9:00 AM PST at FCI Safford, 1529 W. US HWY 366, Safford, AZ 85546. Criminal history checks are required for all attendees, with completed authorization forms due by April 15, 2026 to c1cleland@bop.gov. Questions must be submitted to the Contracting Officer, Manjit Dola, at mdola@bop.gov by April 28, 2026 at 12:00 PM PST. An SF-24 bid bond is required unless the bid is $150,000 or less, with a penal sum of at least 20% of the bid price not exceeding $3 million. All surety information must be verified against Treasury Circular 570.
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Text version
SOLICITATION NO.15BBNF26Q00000063
Install Carbon Monoxide Detection System
FCI Safford
UNITED STATES DEPARTMENT OF JUSTICE
FEDERAL BUREAU OF PRISONS
FCI Safford
1529 W. US HWY 366
Safford, AZ 85546
ISSUE DATE: April 8, 2026
BID DUE DATE: May 1, 2026 @ 12:00 PM PST
BID SHALL BE SUBMITTED
ELECTONICALLY TO mdola@bop.gov
INSTRUCTIONS TO OFFERORS
SUBMISSION PROCEDURES
SOLICITATION
REQUEST FOR
QUOTATIONS
15BBNF26Q00000063
Install Carbon Monoxide Detection System
DEADLINE FOR
RECEIPT OF OFFERS: May 1, 2026 12:00 P.M. PST
***********************************IMPORTANT******************************************** CONTRACTORS MUST BE REGISTERED IN WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-
ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN WWW.SAM.GOV MUST MEET THE
SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238160 Roofing Contractors (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).
If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac- us.org.
I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award. PLEASE SEND OFFERS VIA EMAIL TO mdola@BOP.GOV. BE SURE TO INCLUDE SOLICITATION # 15BBNF26Q00000063 IN
SUBJECT LINE.
*SUBMIT PAGES 1, 2, 4, 41-42 OF THE SOLICITATION DOCUMENT*
A. SECTION 1: Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2 Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration. Blocks 21 thru 31c are to be completed only by the Government! Include duns#, tax id#, CAGE code, and email address where indicated in block 10.
B. SECTION 2: Schedule of Supplies/Services, page 6 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same). NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.
C. SECTION 7: Representations and Certifications, page 47
1. FAO-0021 (Page 47-48) Complete in entirety.
http://www.sam.gov/ http://www.sam.gov/ mailto:mdola@BOP.GOV.
D. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).
*SUBMIT PAGES 1, 2, 4, 41-42 OF THE SOLICITATION DOCUMENTS*
II. PRE-QUOTATION CONFERENCE:
******************************** IMPORTANT **********************************
A pre-quotation conference and site visit are scheduled for April 23, 2026, at 9:00AM PST local time at FCI Safford 1529 W. US HWY 366 Safford, AZ 85546. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory. However, all offerors are urged to attend.
Criminal History Checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to FCI Safford no later than April 15, 2026 at 12:00 PM PST, email to c1cleland@bop.gov.
The forms must include a cover letter indicating they are for the Install Carbon Monoxide Detection System in addition to the following information:
• Company name and list/number of individuals from the company who will be attending.
• Phone number/point of contact for the company for notification of any Criminal History Checks that are denied.
NOTE: The FBOP is prohibited from divulging any information regarding any reasons for Criminal History Check denials. Only the fact that a person has been denied will be communicated to the company point of contact.
The point of contact for the pre-quotation conference/site visit & e-mailing the completed forms is Mr.
Christopher Cleland, Engineering Technician, c1cleland@bop.gov
Any questions relating to the solicitation after the closing of the pre- quotation conference/site visit shall be sent to Manjit Dola, Contracting Officer, via email at mdola@bop.gov no later than April 28, 2026 at 12:00 PM PST. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.
III. SF24 Bid Bond. Reference clause FAO-0001. It can be emailed. Electronic offer submissions must include a scanned copy of the original bid guarantee. A bid bond is not required for bids of $150,000 or less. The seal will be visible in the scanned document. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website: https://www.fiscal.treasury.gov/ surety-bonds/list-certified-companies.html
Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.
Ensure the information for the Principal matches the information as posted in your WWW.SAM.GOV registration (e.g. company name, address, etc).
mailto:c1cleland@bop.gov mailto:c1cleland@bop.gov mailto:c1cleland@bop.gov mailto:mdola@bop.gov https://www.fiscal.treasury.gov/ http://www.sam.gov/
| SOLICITATION NO.15BBNF26Q00000063 |
| Install Carbon Monoxide Detection System |
| FCI Safford |
| INSTRUCTIONS TO OFFERORS |
| SUBMISSION PROCEDURES |
| C. SECTION 7: Representations and Certifications, pages 41-42 |
File details come from the government source that posted it. Updated .