Instructions to Offerors.pdf

52.212-1 INSTRUCTIONS TO OFFERORS FOR QUOTE SUBMITTAL, ADDENDUM

1. Criteria for Award

The award criteria will be based on the “Lowest Price Technically Acceptable”. RFQ’s will be rated either

“Acceptable” or “Unacceptable” in accordance with (IAW) the Technical Evaluation Criteria.

2. Quote Documentation

The following must be included in the Offeror’s Quote when submitted by the close date and time:

a) Acknowledgement of ALL Amendments to the Request For Quote (RFQ), if applicable.

b) Technical Quote response IAW the Technical Evaluation Criteria (see paragraph 5).

c) Price Quote IAW the Performance Work Statement (PWS). PRICE QUOTE SHALL BE SEPARATE FROM THE

TECHNICAL QUOTE.

3. Received Quote Review

a) If the Offeror’s Quote is received by or before the due date and time, the quote will be considered “Responsive”.

b) If the Offeror’s Quote is received late, past the due date and time, the quote will be considered “Non-Responsive”.

4. Responsive Quotes

The Offerors’ company will be checked in the SAM.gov database.

a) Offeror’s SAM registration with an “Active” status, no “Exclusion”, and has a favorable

“Determination of Responsibility” will be considered for a “Technical Evaluation”.

b) If the Offeror’s registration shows “Inactive” or “Pending”, has “Exclusions”, or has an unfavorable “Determination of Responsibility” the quote will not be considered for a technical evaluation nor award.

5. TECHNICAL ACCEPTABILITY REQUIREMENTS

a) Will the company be able to provide approximately 7,462 cooked meals to Camp dodge, IA to support the

Oklahoma National Guard from 17 AUG 2025 through 30 AUG 2025?

b) Will the company be able to provide all personnel, equipment, tools, materials, supervision, and quality control necessary to prepare off site, deliver and serve catered meals for approximately 287 soldiers each meal out of a dining facility?

c) Will the company be able to provide tables, plates, flatware, cups, napkins, condiments, as well as serving utensils, to accommodate the feeding location at Camp Dodge, IA? At the feeding location at Camp Dodge, IA will the company be able to provide services from 0600-0730 for Breakfast meals and 1700-1830 for dinner?

d) Will the company be able to maintain safe food temperatures for at least 4 hours after preparation?

e) Will the company be able/capable of deliveries to Camp Dodge, IA on the following dates, not later than 0600 breakfast and no later than 1700 dinner:

DFAC Breakfast Dinner Order

17-Aug-25 TOTM 287 15-day Statutory AT

18-Aug-25 287 287 15-day Statutory AT

19-Aug-25 287 287 15-day Statutory AT

20-Aug-25 287 287 15-day Statutory AT

21-Aug-25 287 287 15-day Statutory AT

22-Aug-25 287 287 15-day Statutory AT

23-Aug-25 287 287 15-day Statutory AT

24-Aug-25 287 287 15-day Statutory AT

25-Aug-25 287 287 15-day Statutory AT

26-Aug-25 287 287 15-day Statutory AT

27-Aug-25 287 287 15-day Statutory AT

28-Aug-25 287 287 15-day Statutory AT

29-Aug-25 287 287 15-day Statutory AT

30-Aug-25 287 15-day Statutory AT

f) Will the company be able/capable of making changes in times due to changes in training requirements if given 24-hour notice of change? If not, can the company provide an explanation.

g) Will the company be able to clean up all areas where the meal was served after each meal prior to leaving Camp

Dodge, IA?

NOTE: The OKARNG cannot store leftover goods at the end of each meal.

6. Questions and Quotes Due

a) Questions shall be submitted via email not later than July 1st, 2025 by or before 10:00 a.m. CST to MacKenzie

Boyd at mackenzie.a.boyd.civ@army.mil. No phone calls.

b) Quotes shall be submitted via email not later than July 18nd, 2025 at 10:00 a.m. CST to MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil. It is the Offeror’s responsibility to ensure all questions and proposal documents are received prior to the close date and time.

mailto:mackenzie.a.boyd.civ@army.mil